If you choose to have a Non-Facilitated discussion you still need to report the suspicion via the Academic Integrity Office Automated System.
- Go to the Suspicion of Misconduct sub tab, select Non-Facilitated Discussion and complete the information requested.
- The meeting should be held as soon as possible (usually within 5 working days).
- If grades are due before the meeting is complete and before a decision has been made a DEF (deferred) grade should be submitted for the student. It is inappropriate to submit an INC. Once you report the suspicion through the Automated System, a notification letter is sent on your behalf to the student (you and all relevant parties are copied).
The Discussion is meant to be an open, informal and non-confrontational dialogue. No decision is to be made in the meeting. The goal of the meeting is to get the necessary information or explanation needed to make a fair and appropriate decision.
The faculty/instructor is to come to the meeting prepared to discuss the type of misconduct suspected and the reasons for the suspicion.
The student may bring notes, drafts or other relevant documentation to the meeting.
Remember to give the student time to answer. Even if it seems obvious to you that the student is lying, do not accuse them. You will make your decision after the meeting based on what you have heard, the evidence, etc.
Please document the details of the meeting on a Summary of Discussion Form and supply a copy to the student.
You have three (3) business days to make a decision.
The standard of proof in all decisions shall be a ‘balance of probabilities’. This means it is more likely than not that misconduct occurred.
The Decision Letter is to be generated from the Automated Reporting System.
- Go to the Case Overview sub tab, select the Make Decision icon and submit the information requested.
- You will be prompted with an email to verify and modify if necessary and then send.
- The decision letter will be sent to all relevant parties.
If there is no finding of misconduct but education is needed you may assign an Academic Integrity Tutorial as a course requirement. If you choose to assign the Fundamentals of Academic Integrity Quiz (FAI) click 'yes' in the decision form.
If you are assigning an Academic Integrity Workshop click 'yes' on the decision form and you will automatically be prompted to assign up to a maximum of three (3) workshops.
Failure to complete the tutorial or workshops by the indicated date may result in the student being unable to graduate.
The Penalty: If you decide academic misconduct has occurred you must next decide on an appropriate penalty. The minimum penalty is a grade reduction on any academic work (unless a graduate student), ranging in severity up to and including a grade of "zero" on the work. You may also choose to assign an "F" (failure) in the course, or if you feel the situation is serious enough you may recommend a Disciplinary Suspension (not applicable for graduate students), Disciplinary Withdrawal or Expulsion. If this is the case, please contact the Academic Integrity Office via email at firstname.lastname@example.org to discuss recommendations.