How to Enroll a Student in a Class

If a student is having problems enrolling in a class, you can use the Quick Enrollment link on the Academic tab of the Admin Center to address some of the issues.

Student's may come to you with questions such as – I can't enroll in a class because:

• the pre-requisites are not met
• I have a class conflict
• there is a hold on my account

You can attempt to enroll the student in the class and may be able to override errors that would allow for successful enrollment.

You can enroll a student in a class from the Quick Enrollment link on the Admin Center's Academics tab.

To Enroll a Student in a Class

1. Click the check-box beside the applicable Term.
   
   
2. Scroll down and click the Quick Enrollment link.

This is the main screen used for enrollment, dropping and swapping of classes. There are two ways you can do this:

• One class at a time – details of the class are entered and submitted for processing.
• Multiple classes – details for several classes are entered and then submitted for processing all at the same time.

The first time you come to this page there will be one row available with a default action of Enroll. If you want to enter more rows, click to add a new class-entry line.

3. Select Enroll from the Action drop-down box.
   
   
4. Click beside the Course Nbr box.

This is where you enter your search criteria. You can do a simple search by selecting a Course Subject, Course Number and Course Type.

5. Enter the 3 or 4-letter code for the Course Subject from the academic calendar.
For example:
• ENG – for Undergrad English courses
• CENG – for Continuing Education English courses

6. Select a filter for the Course Number from the drop-down and enter a corresponding number.

7. Click     SEARCH    .

This shows all the classes that meet your search criteria. You can browse the list and select the one that best meets your needs.

8. Click     select class     beside the class you wish to choose.

9. Click .

Your submission is evaluated and assigned a status that is shown in the column next to Section. Possible values for status are:

• Success – the student was enrolled in the class with no errors.
• Messages – the student was enrolled in the class but warning message(s) about possible problems were generated. Click the Messages link to see them.
• Errors – errors occurred and the student was not enrolled in the class. Click the Errors link to see the error message(s). You may be able to deal with the error by:
  • dropping and swapping classes. See the How to Drop a Class and How to Swap a Class for Another Job Aids.
  • overriding the errors. See below for instructions on how to do this.

To enroll in another class, click to add a new row.

To Override an Error

You can override an enrollment requirement from the Quick Enrollment General Overrides tab.

10. Click the General Overrides tab.

The overrides that you might use are:

• Appointment – to allow the student to enroll outside of the student's valid enrollment appointment.
• Time Conflict – to override a student's time conflict for a selected class.
• Requisites – to override the pre-requisite, co-requisite or anti-requisite for the class.

11. For the class with the errors, click the check-boxes below the error to be overridden.
    
    
12. Click .

Once the override is submitted, you return to the Class Enrollment tab where the status of action after the override shows.