How to Enroll/Drop/Swap a Block of Students

When you have a group of students that you want to enroll, drop or swap in one or more classes, you can set up a Student Block containing these students and then you can process one enrollment request for the whole block.

You can enroll a group of students in a class from Records and Enrollment on the Main Menu.

To Enroll/Drop/Swap a Group of Students

1. On the menu bar, click Main Menu and then click the following:
   • Records and Enrollment
   • Enroll Students
   • Block Enrollment

There are three block enrollment functions available:

• Block Enroll Merge – to enroll drop or swap one or more students in one or more classes
• Create Class Block – to create a block of classes that you are going to enroll, drop or swap one or more students
• Create Student Block – to create a block of students that you are going to enroll in one or more classes

To Create a Student Block

2. Click the Create Student Block.

3. Click the the Add a New Value tab.

The first thing you must do is give your Student Block an identifier that you can use to call it up at a later time. You can use up to five letters, five numbers or any combination of both for this identifier.

4. Enter an identifier for theStudent Enrollment Block.

5. Click .

You must now enter a Description of your Student Block to help you further identify the block if you call it up at a later time.

6. Enter a description in the Description box.

7. Enter a student’s ID.

8. Enter a student’s Academic Career.

9. Click to add a new row for student-entry.

10. Continue adding student this way until the list is complete.

11. Click .

To Enroll, Drop or Swap a Student Block

12. Click the Add Merge Process link.

13. Enter the Student Block identifier.

If you don’t remember the Student Block identifier, click beside the Student Block box and select it from a list on Student Blocks.

14. Click the Detail/Create link below Class Block.

15. Enter the Term.

16. Select an Action Reason from the drop-down box.

17. Click to search for the Class Nbr.

18. Enter the 3 or 4-letter code for the Course Subject from the academic calendar.
For example:
• ENG – for Undergrad English courses
• CENG – for Continuing Education English courses
19. Enter the Course Number.

20. Click     SEARCH    .

22. Click     select class     beside the class you wish to choose.

You may need to override some of the requirements to get this enrollment request to complete successfully with no errors. Your security level will determine which overrides you can select.

23. Select the Overrides that you want to apply.

24. Click .

25. Click .

26. Click .

Your enrollment request has now processed. The status of the request shows in the Request Status box.

If you get errors, you can retrieve the errors and look at the student to see the individual enrollment request and select overrides to deal with the errors.

To Address Errors

27. From the Detail Status box, select a message type you want work with.
28. Click .

This shows all the students with errors and the possible details of errors encountered. You can then work your way through the list, selecting the overrides to apply to each individual student in order to achieve a successful enrollment request.

29. Click the DETAIL link beside the student you want to work with.

You can now select overrides needed to get rid of the error. Then click the Block Enroll Merge tab and try the enrollment request again.