Alumni Relations
RYERSON UNIVERSITY ALUMNI ASSOCIATION
(RUAA) CONSTITUTION
Adopted September 20th, 2008
Revised November 23rd, 2011
Adopted November 28th, 2012
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ARTICLE 1. - NAME AND AUTHORIZATION | ARTICLE 2. - PURPOSES | ARTICLE 3. - MEMBERSHIP | ARTICLE 4. - RUAAANNUAL GENERAL MEETING / SPECIAL GENERAL MEETING | ARTICLE 5. - RUAA BOARD | ARTICLE 6. - OFFICERS | ARTICLE 7. - COMMITTEES | ARTICLE 8. - BY-LAWS | ARTICLE 9. - AMENDMENT
THE CONSTITUTION
ARTICLE 1. - NAME AND AUTHORIZATION
1.1 The name of this association shall be the Ryerson University Alumni Association (RUAA). This constitution and by-laws were adopted by substitution of all prior and existing documents of the association on September 20th, 2008 and endorsed by the Board of Governors of Ryerson University on January 28th, 2008.
ARTICLE 2. - PURPOSES
2.1 The RUAA, in partnership with the Alumni Relations Office, endeavours to foster a lifelong, mutually-beneficial relationship between the University and its alumni.
2.2 To this end, the RUAA:
- Represents all Ryerson alumni, including a growing network of alumni groups.
- Ensures direct alumni input on, as well as transparency and accountability for, alumni operations.
- Encourages alumni to stay in touch with the University, become actively engaged in the life and work of the institution, and to facilitate its advancement through multi-faceted support.
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ARTICLE 3. - MEMBERSHIP
3.1 All persons having spent at least one year as a degree, or diploma, or certificate candidate at Ryerson in any of its programs or schools or colleges, and whose class has graduated, and such other persons as the RUAA Board may from time to time determine shall be considered members and eligible for any office within the Association RUAA or its Board, as further defined herein.
Note: The working definition of “alumni” used by the RUAA differs from the university’s formal definition. As per The Ryerson Act, 1977 (amended): 1. C) “alumni” means persons who have received degrees, diplomas or certificates from Ryerson Institute of Technology, Ryerson Polytechnical Institute, Ryerson Polytechnic University or Ryerson University and are no longer registered as students.
ARTICLE 4. - RUAAANNUAL GENERAL MEETING / SPECIAL GENERAL MEETING
4.1 The RUAA will hold an Annual General Meeting, where the RUAA Executive and RUAA Board members will present summary annual reports, amendments to the constitution and by-laws, (duly presented,) will be entertained, the new slate of RUAA Board Executive and Directors will be announced, and terms of office will formally end and begin as appropriate.
4.2 The meeting will be duly promoted, and is open to all alumni.
4.3 Special General Meetings, may be held in accordance with By-Laws
ARTICLE 5. - RUAA BOARD
5.1 Powers and Duties
The RUAA Board shall elect the President, Vice President, Secretary / Treasurer of the Board; shall approve the slate of candidates for board positions proposed by the Nominating Committee; shall have the power to adopt, alter or amend the RUAAAssociation's By-Laws as set forth therein, and shall perform such other functions as may be required and approved.
5.2 Membership
5.2.1 The RUAA Board shall consist of from fifteen to seventeen members. Up to one board member may be an Alumni associate member. One additional member who is an honorary degree recipient from Ryerson University may be added.
5.2.2 Ex officiis members (who shall have full voting and other rights) shall include an Alumni member of the Ryerson University Board of Governors selected by the Governors, and an Alumni member of the Senate selected by the Senate.
5.2.3 Elected members of the RUAA Board (excluding Officers) shall be electedserve for a three-year term except as provided in the By-Laws.
ARTICLE 6. - OFFICERS
6.1 Officers - Elected
The elected officers of the RUAA Board shall be a President, a Vice President, a Secretary / Treasurer who shall serve without compensation and who shall be elected in the manner prescribed by, and performs the duties set forth in the By-laws.
6.2 Officers - Appointed
There shall be an Executive Director of Alumni Relations who shall be salaried, paid for and appointed by the University and who shall perform the duties set forth in the By-laws.
ARTICLE 7. - COMMITTEES
7.1 Standing Committees
There shall be the following standing committees:
7.1.1 A Board Nominations Committee co-chaired by the Vice President and Director of Nominations & Awards and consisting of three or more members selected by the Vice President from among the Board or Association membership, who are not candidates for the positions under consideration. This committee shall present annually a slate of candidates for open positions on the Board to the RUAA Board for approval, which would be announced and take effect at Alumni RUAA Annual General Meeting.
7.1.2 Additional committees may be established from time to time by the Board in order to achieve the objectives of the Association as reflected in the By-Laws of the Association. In all cases, Board committees will be chaired by a member of the Board who has been elected to serve in this specific capacity. Membership on all committees is open to members of the Board, or Association at the discretion of the committee chair.
7.2 Committees - Membership
7.2.1 RUAA Committee chairs for all the committees specified in the By-Laws shall be identified in the nominating process for the RUAA Board to fill specific leadership roles.
7.2.2 The President, the Vice President, and the Executive Director (ED) of Alumni Relations shall be ex officis members of all Board committees, with full voting privileges, except the Board RUAA Nominating Committee which the Vice President and Director of Nominations & Awards will co-chair and the Executive Director of Alumni Relations will serve as an ex officio member.
7.2.3 RUAA directors are able to strike committees as necessary and approve by the RUAA Board to complete their mandate.
ARTICLE 8. - BY-LAWS
8.1 The conduct operations of the affairs of the Association,RUAA its Council and its Board shall be governed by a set of By-laws, not inconsistent with this Constitution, which may be amended from time to time in accordance with the provisions thereof. In case of any conflict, the Constitution will supersede By-Laws.
ARTICLE 9. - AMENDMENT
9.1 This Constitution may be amended or supplemented by a two-thirds vote of the representatives present at the Annual or special general meeting, upon notice specifying the nature of such amendment communicated at least thirty days before such meeting. Any such notice shall be communicated by the ED Executive Director for Alumni Relations at the request of the President, the Board, or the Vice-President of Advancement.
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