Convocation
Applying to Graduate
Student Information
Spring 2012 Student Information
Pre-ceremony Personal Information Update
Name Changes
Graduation Name
Address Update
Day of Ceremony Information
Academic Regalia, Graduation Fees and Appropriate Attire
Orator's Card
Lining Up for the Procession
Special Needs
The Ceremony
Conferring of Certificates, Diplomas and Degrees
Students with Outstanding Fees
Receiving Your Certificate, Diploma or Degree
Exiting the Theatre
Returning Academic Regalia
Graduating in Absentia
Souvenirs
Convocation DVDs, Photographs
After the Ceremony Information
Picking Up your Award Document
Award Document Reissues, Copies and Amendments
Convocation Ceremony Schedule for Students
For the 9:30 am ceremony, report by 7:30 am to the Lower Gymnasium, KHW 73
For the 1:00 pm ceremony, report by 11:00 am to the Lower Gymnasium, KHW 73
For the 2:30 pm ceremony, report by 12:30 pm to the Lower Gymnasium, KHW 73
For the 6 pm ceremony, report by 4:00 pm to the Lower Gymnasium, KHW 73
Please be punctual.
| 9:30 am Ceremony | 1:00 pm Ceremony | 2:30 pm Ceremony | 6 pm Ceremony | Steps | Location |
| 7:30 a.m. |
11:00 am | 12:30 p.m. | 4:00 p.m. | 1. Pick up Name Card and regalia. | Lower Gym, Kerr Hall West |
| 7:45 a.m. |
11:15 am | 12:45 p.m. | 4:15 p.m. | 2. Report to Convocation Marshals, and pick up Convocation program (look for appropriate signage). | Kerr Hall East, First Floor |
| 8:15 a.m |
11:30 am | 1:15 p.m. | 4:45 p.m. | 3. Report to the appropriate line-up. Marshals position you in the proper order for the processional. | Kerr Hall East |
| 9 a.m |
12:30 pm | 2 p.m. | 5:30 p.m. | 4. Procession from Kerr Hall East to the Ryerson Theatre. | Kerr Hall East |
| 9:30 a.m. |
1:00 pm | 2:30 p.m. | 6:00 p.m. | 5. Ceremony begins. | Ryerson Theatre |
As soon as possible following the ceremony, please return your regalia to the Lower Gym, KHW 73.
Academic Regalia, Graduation Fees and Appropriate Attire
For the ceremony, you are required to wear academic regalia (an academic gown and, if appropriate, hood). Pick up your regalia and Name Card in the Lower Gymnasium in the basement of Kerr Hall West (KHW 73).
The academic gown does not close in the front (what you wear will show). A coat rack is available in the Lower Gym for students to leave their coats or suit jackets during the ceremony. Please do not bring backpacks or bulky items. Although the room is locked, we cannot accept responsibility for lost items - please do not leave valuables.
Appropriate attire:
If you are receiving an Undergraduate or Graduate degree, as suit, shirt or blouse with buttons will be helpful in securing your hood. Undergraduate gowns are blue; Graduate gowns are black.
- Women: dress, suit or blouse with buttons
- Men: suit, jacket, shirt and tie
- Purses and bags should be left with your guests prior to going to the marshalling area
- Cell phones, pagers, and other electronic devices should be turned off before the start of the procession.
Your Name Card
To help identify you properly when you cross the stage you will be given a Name Card when you pick up your regalia. Please be sure to carry it with you to the theatre so that the presenter can read your name as you cross the stage. If your name is difficult to pronounce, please print it as it sounds in the space provided on the card.
Lining up for the Procession
After obtaining your academic regalia and Name Card, please make your way to Kerr Hall East (across from the main doors of the Ryerson Theatre). At various points in Kerr Hall East, you will find the Convocation Marshal who will 'check in' your particular academic Program (look for appropriate signage). Upon checking in, you will be given a Convocation program.
Graduands will be lined up in pairs, alphabetically by surname. The Chief Convocation Marshal will provide instructions concerning hooding procedures, the procession and seating in the Theatre. Graduands are asked to remain in line. When the ceremony is ready to begin, graduands will be led into the Ryerson Theatre. The procession may be around the Quadrangle or directly into the Theatre, depending on weather conditions.
Special Needs
Preferred seating is available for persons with special needs. If you or a guest has a special need (wheelchair seating, special hearing devices, etc.) that may require special consideration for the Convocation procession or ceremony, please contact Lise Payne at 416-979-5000, ext. 7857, or by e-mail at l2payne@ryerson.ca by
June 1, 2012 at noon to ensure availability.Guests with special needs will be asked to arrive at the Theatre 75 minutes prior to the ceremony.
The Ceremony
The graduation ceremony consists of the following components:
Student Procession
Academic Procession
Invocation
University Orator
Welcoming Remarks
Provost's Remarks
Convocation Address
General Presentation of Candidates
Awarding of Certificates, Diplomas, Undergraduate Degrees and Graduate Degrees
Student Awards when applicable
Alumni Representative Remarks
Concluding Remarks
National Anthem
Conferring of Certificates and Degrees
Before certificates and degrees are conferred during the ceremony, graduands are directed to line up along the right hand wall of the Theatre and proceed up the stairway to the stage. Give the Chief Marshal your Name Card and wait for your name to be read. As your name is read, cross the platform to the Chancellor, who is seated at the centre of the stage.
Certificate and Undergraduate Degree graduands will stop to the Chancellor's left side, shake his hand and look toward the photographer located in the orchestra pit, who will take a photo.
Graduate Degree graduands will stop at the Hooder before they reach the Chancellor. The Hooder takes their hood and as the student bends to shake hands with the Chancellor, the Hooder places the hood over the student's head. Once you have been hooded, please look toward the photographer located in the orchestra pit, who will take your photo while you are shaking hands with the Chancellor.
You will then proceed to shake hands with the greeters who will be located to the right of the Chancellor. Greeters may include: the President, the Provost, the Dean, Chair of the Board of Governors, and the Chair or Director of your program.
Students with Outstanding Fees
Students with outstanding fees can still be eligible to graduate and attend Convocation but their academic award will not be available at Convocation if a withhold (due to an outstanding debt in excess of $10) has been placed on your record and the debt has not been cleared by Friday, May 11, 2012. All debts must be cleared before you can receive your award document and/or a transcript of your grades.
To clear your debt, before or after your Convocation ceremony has been held, please go to the Student Fees / Cashiers Office, POD64, lower level of the Podium Building, 350 Victoria Street. Other debts owed to the Library and your program department must be cleared directly with those departments.
After this debt is cleared at the Student Fees / Cashiers counter, go to the Enrollment Services and Student Fees (POD 64) counter to obtain your award document.
If you are clearing the debt on your convocation day please be aware that your award document will not be available until the next business day after your payment.
Enrollment Services and Student Fees Hours:
| Monday, Wednesday, Thursday | 8:30 a.m.- 6:30 p.m. |
| Tuesday | 10 a.m. - 6:30 p.m. |
| Friday | Noon - 4:30 p.m. |
The Enrollment Services and Student Fees counters are located on the lower ground floor levels of the Podium buildings, 350 Victoria Street.
Receiving your Certificate or Degree
As you cross the stage after greeting the Chancellor, please exit the stage via the doors at the top of the stairs where you will be handed your certificate or degree. You will then be directed back onto the stage and down the stairs to your seat for the remainder of the ceremony.
Exiting the Theatre
Participants will leave the Ryerson Theatre in the following order: stage party first; graduates next (in the same order as they entered); then the general audience.
When establishing with your guests an after the ceremony meeting location please consider a spot well away from the Theatre doors as over one thousand people are also trying to exit and it will be difficult to meet in this area.
Returning Your Academic Regalia
You are required to return your regalia immediately upon completion of the ceremony. If you do not return your regalia you will be invoiced the $200.00 replacement cost of the regalia and you will not be able to obtain transcripts etc. until payment is made.
The Reception
Light refreshments will be served after the ceremony.
Graduating in Absentia
Graduating students unable to attend their Convocation ceremony will graduate in absentia. You must notify us at www.ryerson.ca/convocation/rsvp. For more information go to Curriculum Advising
Any award document not picked up at the graduation ceremony will be held at the Enrollment Services and Student Fees for a period of 2 weeks after the final Convocation. Students are welcome to come and pick up their document during this time. If someone other than yourself is picking up your document, that person must present a letter authorizing them to do so. This letter must include your name, student number, program and term of graduation. The person picking up the document must be mentioned by full name, and must present identification before the document will be released.
The Enrollment Services and Student Fees counter is located on the lower ground floor of the Podium Building, 350 Victoria Street.
Enrollment Services and Student Fees Hours:
| Monday, Wednesday, Thursday | 8:30 a.m. - 6:30 p.m. |
| Tuesday | 10 a.m. - 6:30 p.m. |
| Friday | Noon - 4:30 p.m. |
After the 2 week pick-up period, any remaining award documents will be mailed to the graduates. It is very important that you ensure your mailing address is current by checking on RAMSS (my.ryerson.ca) or visiting the Office of Enrollment Services and Student Fees. There is a $70 document reissue fee for replacing lost documents Curriculum Advising.
Please note that all outstanding fees owed to the University must be cleared in order to receive your award document (this applies whether you attend Convocation or you are graduating in absentia).
Souvenirs Available at the Reception
Ryerson University pens, rings, watches and degree frames, T-shirts and other Ryerson memorabilia will be available for sale after the ceremony. The Ryerson Bookstore provides this onsite service.
Convocation DVDs
For previous Convocation ceremonies:
Please email convocation@ryerson.ca to check the availability of previous Convocation ceremonies DVDs.
Photographs
CanGrad Studios will photograph each graduate as awards are conferred on stage. Following Convocation, each graduate will be mailed a complimentary photographic proof and order form, listing optional packages. A CanGrad photographer is also available after the ceremony to take more formal portraits.
If you have any questions or if you do not receive your proof within four weeks of your ceremony, contact Paul Yelle, CanGrad Studios: 416-253-6466.
Composite class photos are only produced for the Spring graduating class. If you will be graduating in the following fall ceremonies, be sure to have your photo taken during the winter photo sessions for your photo will be included in the spring composite.
If you have a question or concern about the composite class photographs, contact the Ryerson Student Union's Internal Coordinator at 416-979-5255 extension 2325.
If you have a question or concern about the photographs taken during the academic year, contact Lassman Studios by e-mail at questions@lassmanstudios.com or at 905-859-1241.
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