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D2L Fetch from RAMSS

Introduction

All Final Grades for a course must be submitted to the RAMSS system, and cannot be displayed to students in your D2L Brightspace course shell. That said, there is a way to set up your D2L course shell so that RAMSS can 'fetch' the grades and allow you to approve them and make the official grades submission.

Like always, if you prefer to manually upload your grades to RAMSS, you can still do so. external,RAMSS Grading Information is available here.

There are a few setup steps involved to automatically fetch grades, but may be worth your while if you have a large class. Please review these instructions carefully.

IMPORTANT!

If you are teaching a two-term course (like Fall/Winter), and your D2L Brightspace course shell has been used for both terms, please contact courses@ryerson.ca before you attempt to complete the "RAMSS Fetch" process. We need to make a small adjustment before this process will work for your course.


Final Calculated Grades or Final Adjusted Grades?

In D2L, there are TWO final grade columns. Most instructors will use the Calculated Final Grade for their final grades. The Adjusted Final Grade allows you to override D2L's calculations, and exempt students from certain grades.

  • See tab 2 on this page for instructions for submitting the grades in your Final Calculated Grade column.
  • See tab 3 on this page for instructions for submitting the grades in your Final Adjusted Grade column.
     

D2L Fetch from RAMSS for Final Calculated Grades

You will need to select which of the two grade columns will be released to RAMSS:

  1. In your D2L Brightspace course shell, go to Grades > Settings > Calculation Options.
  1. In the Final Grade Released section, click in the circle next to the final grade column you will be releasing to RAMSS - in this case, Calculated Final Grade (see right).
  2. Click Save.

Please be sure to only rename the column that you want RAMSS to 'fetch' from, otherwise there will be an error.

  1. In your D2L Brightspace course shell, go to Grades > Manage Grades.
  1. Locate the column you are releasing to RAMSS (either Final Calculated Grade or Final Adjusted Grade), and click the arrow to the right of its name. Click Edit Grade Item.
  1. Rename the contents of the Name field to RAMSS Grade (see right). Be sure there isn't a space at the end of the name.
  2. Click the menu in the Grade Scheme section, and select either Letter RU v1 (for undergraduate courses) or Letter Graduate v1 (for graduate courses) (see right). These grade schemes are based on the ranges outlined on the Faculty Support website (external,Undergraduate ranges and external,Graduate ranges).
  3. Just below the Grade Scheme, in the Display Options section, click on Student's "Override display options for this item", and make sure the Show "Grade scheme symbol" option is checked. Whether the other options are checked won't affect the Fetch.
  4. Do the same for the Managing View's "Override display options for this item" and check the "Grade scheme symbol" option.
  5. Click Save and Close to save your changes.


Please note: students will not be able to see the final grades in the D2L Brightspace course shell - they will only be visible in RAMSS.

Check that you have entered all of the interim grades for every student, where applicable. Check the grade calculations for accuracy. Now it's time to import into RAMSS.

Figure 1: Click "Fetch D2L Grades"

Figure 2: Review number of grades retrieved and click OK

Figure 3: Grades not fetched from D2L to RAMSS require a manual entry.

  1. Find your course in RAMSS:
    • Login toexternal, my.ryerson.ca > click the RAMSS tab.
    • In RAMSS,  go to the Main Menu, and navigate to Self Service > Faculty Center > My Schedule.
    • Ensure you are looking at the current term. If not, click the Change Term button and select the current term.
    • Locate the course section whose grades you wish to "fetch" and click the Grade Roster icon.
  2. Click the "Fetch D2L Grades" button near the top-left of the page (see Figure 1).


    Note: This button can only be pressed once.



  3. Once the fetch is complete, you will receive a status message with the number of grades retrieved from D2L (see Figure 2). Pay attention to this number! If the number of fetched grades is lower than the number of students in this section, you will probably have to manually enter some of the grades.
  4. Reasons certain grades may not be "fetched" from D2L to RAMSS:
    • if a student is listed in the D2L shell, but does not appear in the list in RAMSS (a dropped student, for example)
    • if a student has a grade with a value other than a letter between A and F (for example, INC)
  5. Note that you can only "fetch" grades with a value that is a letter between A and F. In RAMSS, you have other options for grades (such as INC). You will need to manually change the grades for these students in RAMSS after the other grades have been fetched from D2L (see Figure 3).

Figure 4: Examples of Error messages you may receive when fetching grades from D2L to RAMSS. 

 

  1. During the fetch process, you may receive an error message status, like those in Figure 4. If you are not sure how to proceed, please write down the full text of this error and send it to the support team at courses@ryerson.ca. We will do our best to help you resolve the issue for this course.
  2. Once you see the grades listed in RAMSS, press the Save button at the bottom of the grade roster.
  3. Please keep in mind that once you click Save, the grades are imported from D2L and saved onto your grade roster in RAMSS. Any revisions you need to make after this will have to be updated directly in RAMSS.
  4. Ensure that the Approval Status has been set to Approve.

 

NOTE: Grades can only be fetched and saved from D2L once.  

D2L Fetch from RAMSS for Final Adjusted Grades

You will need to select which of the two grade columns will be released to RAMSS:

  1. In your D2L Brightspace course shell, go to Grades > Settings > Calculation Options.
  1. In the Final Grade Released section, click in the circle next to the final grade column you will be releasing to RAMSS - in this case, Adjusted Final Grade (see Figure 1).
  2. Click Save.
  1. In your D2L Brightspace course shell, go to Grades > Manage Grades
  2. Locate Final Adjusted Grade (the column you are releasing to RAMSS), and click the arrow to the right of its name. Click Enter Grades.
  1. At the top of the page, click the arrow button to the right of the Final Grades heading, then click the Transfer All button.
  1. Adjust any grades as needed.
    • If you know the exact value of a student's new final grade, you may type it into the grade field.
    • To exempt a student from a grade, click the calculator icon and select which grade items should be included in their final grade calculation.
  2. Click Save and Close when done.

Please be sure to only rename the column that you want RAMSS to 'fetch' from, otherwise there will be an error.

  1. In your D2L Brightspace course shell, go to Grades > Manage Grades.
  1. Locate the column you are releasing to RAMSS (either Final Calculated Grade or Final Adjusted Grade), and click the arrow to the right of its name. Click Edit Grade Item.
  1. Rename the contents of the Name field to RAMSS Grade (see right). Be sure there isn't a space at the end of the name.
  2. Click the menu in the Grade Scheme section, and select either Letter RU v1 (for undergraduate courses) or Letter Graduate v1 (for graduate courses) (see right). These grade schemes are based on the ranges outlined on the Faculty Support website (external,Undergraduate ranges and external,Graduate ranges).
  3. Just below the Grade Scheme, in the Display Options section, click on Student's "Override display options for this item", and make sure the Show "Grade scheme symbol" option is checked. Whether the other options are checked won't affect the Fetch.
  4. Do the same for the Managing View's "Override display options for this item" and check the "Grade scheme symbol" option.
  5. Click Save and Close to save your changes.


Please note: students will not be able to see the final grades in the D2L Brightspace course shell - they will only be visible in RAMSS.

Check that you have entered all of the interim grades for every student, where applicable. Check the grade calculations for accuracy. Now it's time to import into RAMSS.

Figure 1: Click "Fetch D2L Grades"

Figure 2: Review number of grades retrieved and click OK

Figure 3: Grades not fetched from D2L to RAMSS require a manual entry.

  1. Find your course in RAMSS:
    • Login toexternal, my.ryerson.ca > click the RAMSS tab.
    • In RAMSS,  go to the Main Menu, and navigate to Self Service > Faculty Center > My Schedule.
    • Ensure you are looking at the current term. If not, click the Change Term button and select the current term.
    • Locate the course section whose grades you wish to "fetch" and click the Grade Roster icon.
  2. Click the "Fetch D2L Grades" button near the top-left of the page (see Figure 1).


    Note: This button can only be pressed once.



  3. Once the fetch is complete, you will receive a status message with the number of grades retrieved from D2L (see Figure 2). Pay attention to this number! If the number of fetched grades is lower than the number of students in this section, you will probably have to manually enter some of the grades.
  4. Reasons certain grades may not be "fetched" from D2L to RAMSS:
    • if a student is listed in the D2L shell, but does not appear in the list in RAMSS (a dropped student, for example)
    • if a student has a grade with a value other than a letter between A and F (for example, INC)
  5. Note that you can only "fetch" grades with a value that is a letter between A and F. In RAMSS, you have other options for grades (such as INC). You will need to manually change the grades for these students in RAMSS after the other grades have been fetched from D2L (see Figure 3).

Figure 4: Examples of Error messages you may receive when fetching grades from D2L to RAMSS. 

 

  1. During the fetch process, you may receive an error message status, like those in Figure 4. If you are not sure how to proceed, please write down the full text of this error and send it to the support team at courses@ryerson.ca. We will do our best to help you resolve the issue for this course.
  2. Once you see the grades listed in RAMSS, press the Save button at the bottom of the grade roster.
  3. Please keep in mind that once you click Save, the grades are imported from D2L and saved onto your grade roster in RAMSS. Any revisions you need to make after this will have to be updated directly in RAMSS.
  4. Ensure that the Approval Status has been set to Approve.

 

NOTE: Grades can only be fetched and saved from D2L once.