The Freedom of Information and Protection of Privacy Act ("FIPPA") was recently amended to ensure that institutions have measures in place to preserve records. Ryerson University does have measures in place; namely, a Records Management Policy, Procedure and Records Retention Schedule.
Please note, it is now an offence to alter, conceal or destroy a record with the intent of denying a right of access to the record. Intentional destruction of institutional records may result in a fine and legal proceedings.
The following resources are available to assist you with your records management:
1. Ontario’s Information and Privacy Commissioner’s IPC Digest, “FIPPA and MFIPPA: The Recordkeeping Amendments”;
4. GCBS’ Records Management Workshops to get practical advice on building records management into your administrative practices.
FIPPA is provincial legislation that has applied to Ontario universities, including Ryerson University ("Ryerson) since June 10, 2006. FIPPA is composed of two principles of equal weight:
FIPPA applies to any records in Ryerson's custody or control. Certain records are excluded from FIPPA including:
There are specific exemptions to the obligation to disclose records, for example:
FIPPA contains particular requirements for the collection, use, protection and disclosure of personal information. Individuals have the right to ask for your own personal information and to request a correction of records containing your own personal information.