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Handbook for Current and New Students (2016-17)

My Ryerson Accounts: Online Identity (my.ryerson)

To access various of Ryerson's online resources, new students must first activate the  Ryerson online identity after they have been matriculated by the Graduate Studies Admissions & Recruitment Office. 

"Matriculation" is a process by which a new student's status changes from an 'applicant' to a 'student'. The Fall term matriculation process normally takes place early in August. This process can only be performed by the Graduate Studies Admissions and Recruitment Office for applicants who do not have any outstanding admission condition or whose admission conditions have been cleared.  New students should refer to the formal admission letter for instructions and the final date to submit the required documents to the admissions office for the re-assessment of the conditions. 

New students who are not matriculated will not be able to activate the Ryerson Online Identity.  The program will not be able to enrol the students to non-matriculated students to any courses and scholarship funding transfer may also be delayed.   

New students may contact the Graduate Studies Admissions and Recruitment Office if they have any questions concerning the admission conditions stated in the formal admission letter, the procedures of submitting the required documents and getting an email confirmation of conditions clearance.  E-mail: grdadmit@ryerson.ca or telephone: 416-979-5150.

To activate your online identity, please visit the CCS web site (see URL below).

Computing & Communications Services (CCS):

http://www.ryerson.ca/ccs/services/accounts/onlineidentity/activate_onlineidentity.html

For technical assistance, contact the Computing Communication Services (CCS) Help Desk for students.

 

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Electronic Mail at Ryerson

The university requires that any official or formal electronic communications from students be sent from their Ryerson e-mail account. Electronic communications from the university and the program will be sent to the student's RMail only. A student is responsible for ensuring his/her RMail account has sufficient capacity to receive messages and information.

Visit the CCS website, refer to information in the section "Email and Learning Systems".

To facilitate communication with new students before the first term of study begins, the program administrator uses new students' personal e-mail addresses for e-mail communication until the first week of fall term classes (or earlier).   

To communicate with the program administrator by e-mail, the program's e-mail address should be used at all times (datascigrad@ryerson.ca).  The program administrator works for more than one graduate programs.  Using the program email address will help the program to manage student email communications efficiently.

To communicate with the program director or individual faculty member by e-mail, use the individual's university e-mail address. To look up a professor's e-mail address, use the university's online directory.

 

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Graduate Program Fees

Graduate Program Fees are published online in the Yeates School of Graduate Studies' Fees web site. Click the hot-link under the section "Tuition Fees" for the program fees of each graduate program.

The graduate program's annual program fees are broken down into three amounts by term in the Fall, Winter and Summer. The fees payment deadline in each term is published in the Graduate Studies Important Dates.  Full-time students who are scholarship or award recipients should refer to additional information about Scholarship Disbursement in this Handbook.

Graduate students are charged program fees based on the student's program of registration, the status in the program as a full-time or part-time student, and as a Canadian domestic or international student. Graduate students are not charged fees based on the number of courses they take in a term. Graduate students must maintain continuous program registration in every term from the term of admission to graduation or withdrawal (voluntarily or involuntarily) unless a student has been approved Leave of Absence due to medical reasons or maternity/parental leave. Detailed information about Leave of Absence is available in Graduate Admissions and Studies Policy (#142). Graduate students are responsible for paying the program fees in each term while they are actively registered in a graduate program.

A student's individual fees statement in each term is available online in the student's financial account in
"my.ryerson -> RAMSS". Visit this web site for navigation assistance "RAMSS Support: Student Fees".

Fees Payment Methodshttp://www.ryerson.ca/registrar/fees/payonline/

Student Fees' Office Operating Hours, Location and Contact Information: http://www.ryerson.ca/registrar/contact.html

 

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Graduate Studies Important Dates (twelve-week term)

Graduate Studies Important Dates are published in the Yeates School of Graduate Studies web site.  Each academic year is comprised of three terms. The important dates are listed term by term:

· Fall term (September - December)
· Winter term (January-April), and
· Spring/Summer term (May-August)

A few of the academic dates which students frequently inquire about are available in the Important Dates, for example:
· The date when final grades are available online in RAMSS for student's access
· First and last dates of classes in each term
· Last day to add a course in a term
· Last day to drop a registered course in a term
· The official end of term in each term
· Holidays

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One Card

This is a student's university multipurpose Ryerson photo-ID card. To look up information about the different functions of this card and instructions to apply, visit the university's One Card Office web site. Advanced online application is required of new students.  Online application is generally available from June 1 to August 15 - visit the One Card web site for details.

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Program of Study (for new students only)

New graduate students must meet with the assigned faculty advisor to complete an initial Program of Study within the first four weeks in the first Fall term. The Fall 2016 Program of Study form is due on Friday, September 30, 2016. This form will be sent to new students by e-mail in early September. 

The Program of Study sets the stage for new students to plan and think ahead: how to complete the program requirements within the required time frame and what research directions they would like to pursue to complete the research component of the program. Information in the initial Program of Study form may and could be modified later by completing the Progress Report which a graduate student must complete in each term starting in the beginning of the second term of study.

A new full-time student will know the name of his/her Faculty Advisor no later than the first week of classes in the first term of study. The Program Director will announce the faculty advisor assignment by e-mail. The Program Director acts as the Faculty Advisor for part-time students until a student has started the research work.

A Faculty Advisor serves as an academic contact to a student and provides general academic guidance. The faculty advisor does not necessarily become the student's research faculty supervisor in the Major Research Paper (MRP) although a student may seek advice from his/her faculty advisor regarding the search for a suitable research supervisor. ISS students begin the process of looking for a research faculty supervisor for the Major Research Paper (MRP) in the term when they are enrolled in the Research Methods course (IS 8904).

The Program Director's signature on the Program of Study form is not required because they will be passed on collectively to the director for his/her signature. The forms submitted by full-time students must be signed by the student and the assigned faculty advisor. Part-time students have the option of making an appointment with the program director to complete the Program of Study form or submitting it without the program director's signature.

The preferred method of submitting the report is by email as a file attachment in pdf format to datascigrad@ryerson.ca.  Other methods of document submission to the program are available in the last section of this online Handbook below.

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Progress Report in Each Term

All graduate students, both full- and part-time, must meet with the faculty advisor, or where appropriate, the MRP faculty supervisor to complete the progress report in the beginning of a term while a student is actively enrolled in the program.  The first Progress Report for a new student is due in January in the second term of study.

The Progress Report Form will be available for download from the program website.

2016-17 Progress Reports Due Dates are published in the Graduate Studies Important Dates in each term and have been summarized in the table below:

2016-17 Progress Reports Review progress in the months of Due Date
Fall 2016 Report September-December Jan 23, 2017
Winter 2017 Report January-April May 15, 2017
S/S 2017 Report May-August Sept 2017

Full-time students see the assigned faculty advisor to complete the Fall 2016 and Winter 2017 progress reports. If a student starts working on the MRP research during the second term of study (Jan-April 2017), he/she may see the MRP faculty supervisor to complete the progress report for the winter term and thereafter in each term until degree completion.  Full-time students may submit the progress report to the program without the program director's signature but it must be signed by the student and the advisor (or MRP supervisor).

Part-time students see the program director to complete the progress report in each term until the student has started the MRP work.

Students who have an outstanding progress report will have limited access to RAMSS. A student has more than one outstanding progress reports or not communicating with the program more than one term could be withdrawn involuntarily from the program.

The preferred method of submitting the report is by email as a file attachment in pdf format to datascigrad@ryerson.ca.  Other methods of document submission are available in the last section of this online Handbook below.

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RAMSS (Ryerson's Administrative Management Self Service)

In RAMSS, students are able to view the personal class schedules of the courses they are enrolled in, access the final grades, download an unofficial academic transcript, apply to graduate, up-date personal information, etc.

Where is RAMSS? After you have successfully logged in "my.ryersonclick one of the tabs "RAMSS".

[Note: New students have limited RAMSS functions before matriculation].

What is RAMSS? Review information provided in the RAMSS Support web site for detailed information about what RAMSS can do for you.

Refer to the program's Course Selection/Registration Instructions for information about course selection, registration, and changing course registration.

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Scholarship and Award Disbursement

Information in this section is for full-time students who are fellowship, scholarship and/or award recipients.

The Fees Payment Deadline each term stated in the 2016-17 Graduate Studies Important Dates DOES NOT apply to full-time students who are recipients of the fellowship, scholarship or award in the list immediately below:

· Ryerson Graduate Fellowship (RGF)
· Ryerson Gradaute Development Award (RGDA)
· Ontario Graduate Scholarship (OGS)
· Ontario Graduate Fellowship (OGF)
· QEII-GSST

As stated in the scholarship/award terms and conditions form (in section[D] Disbursement of Funds) the annual scholarship and award fund is divided into three equal installments and each installment will be deposited to the student's fees account in the first month of each term to off-set any outstanding balances.  If there is a credit balance remaining, a refund cheque will be issued to the student otherwise the student must pay the outstanding balance before the end of the first month of a term to avoid any late fees.

Full-time students who are scholarship/award recipients may visit the financial account in RAMSS in the dates suggested in each term below to verify when an installment has been transferred and, where applicable, when the refund cheque has been mailed.

· Fall 2015 term scholarship/award installment:  verify your financial account in RAMSS during the first week of classes September 6-9, 2016.  Pay any outstanding fees before the end of September.

· Winter 2016 term scholarship/award installment: verify your financial account in RAMSS during the first week of classes January 16-20, 2017.  Pay any outstanding fees before the end of January.

· SS 2016 term's scholarship/award installment:  verify your financial account in RAMSS during the first week of classes May 8-12, 2017.  Pay any outstanding fees before the end of May.

Information indicated above does not apply to NSERC and SSHRC scholarship recipients.  Due to the federal scholarship granting council instructions, NSERC and SSHRC funding disbursement method is different from other scholarship disbursement methods described above; the university will not apply the scholarship funding to the student’s fees or any outstanding balance in the student’s financial (fees) account.  SSHRC and NSERC scholarship recipients should refer to the form “Terms & Conditions – Federal & Provincial Awards” for details about scholarship fund disbursement (or payments) to students.

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Travel Outside of Canada while Studying at Ryerson

Ryerson students who will travel outside of Canada (including the United States) for academic purposes such as research, course work, conference attendance must complete the pre-departure assessment process successfully before they may participate in any academic activities that take place overseas. Visit the Ryerson International " Before You Leave" web site for detailed information.

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Program Office Location & Hours

Document Submission to the Program: The preferred method is by email as a file attachment in pdf format to datascigrad@ryerson.ca. Students will have a record of the date of submission and an electronic copy of the document kept in the email account

YSGS Metal Drop-Box: To submit any document in person, you may use the Graduate Studies metal drop-box. Read information about the hours of building access below (Location and Hours).   Keep a copy of the document before submission for future reference.

DO NOT use the YSGS drop-box to submit any course work/assignment to any faculty member. 

Location and Hours

The office of the program administrator (PA) is located in the administrative offices of the Yeates School of Graduate Studies (YSGS), room 1109B, at One Dundas West, 11th Floor.  The building code is ‘Yonge-Dundas 1- YDI’ in the university online  Campus Map

YSGS normal business hours are Monday to Friday, 8:30 a.m.- 4:30 p.m.  The elevator of the YDI building is not accessible on weekdays after 6:00 p.m. as well as the entire days of Saturday and Sunday.

Students who wish to see the program administrator (PA) in person is encouraged to make an appointment in advance.  The PA may be contacted by emai: datascigrad@ryerson.ca or by phone 416-979-5000, ext 3693.  The PA does not check voice mails or emails on non-working days.

Offices of the program director and faculty members are located in different parts of the university campus and not in YSGS.  To look up professors' office locations and contact information, use the university online directory

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