Programs
Graduate Programs in Immigration and Settlement Studies
Handbook for Current and New Students (2012-13)
· Document Submission and Drop-box in YSGS
· E-mail Communications
· Forms - ISS Program Forms
· Forms - YSGS Forms
· My Ryerson Accunts: Online Identity "my.ryerson"
· One Card
· Policies
· Program's List Serves
· Program of Study (for new students only)
· RMail (Ryerson e-mail)
· RAMSS
· Scholarship/Award Disbursement
My Ryerson Accounts: Online Identity (my.ryerson) and RMail
Students must have a Ryerson Online Identity. Read information below first before visiting the online activation web site.
A new student must know his/her unique 9-digit Ryerson ID number for the online identity activation. This ID number appears in the new student's formal admission offer as well as the admission confirmation form which a new student signed to accept the admission offer. A new student may activate the online identity after s/he has accepted the offer of admission. However only limited access to the wide range of online resources is available until the matriculation has taken place in August before the first term of study begins.
"Matriculation" is a process by which a new student's profile changes from an 'applicant' to a 'student'. The Fall term matriculation process normally takes place starting early August. This process can only be performed by the Graduate Studies Admissions Office for applicants who do not have any outstanding admission condition. New students should refer to the formal Offer of Admission for instructions to clear the conditions. RAMSS does not accept course registration in the system for non-matriculated applicants. New students will not be able to activate the university's email account until after the matriculation process is over.
"my.ryerson" Portal: To log-in "my.ryerson", a new student must activate the online identity first. The "my.ryerson" Portal is a single sign-on online system for authenticating various web-based applications such as online courses, Blackboard, the library. Students access RAMSS (Ryerson's Administrative Management Self Service) from 'my.ryerson'.
Ryerson Web Mail (RMail): Access your RMail using the same user name and password logging into "my.ryerson". Video tutorials for RMail access is available at " Accessing E-mail Using Webmail (RMail)"
For technical assistance in the activation process, contact the Student's Help Desk at Computing Communications Services
E-mail Communications
The university requires that any official or formal electronic communications from students be sent from their Ryerson e-mail account. Electronic communications from the university and the program will be sent to the student's Ryerson e-mail account only. A student is responsible for ensuring his/her Ryerson e-mail account has sufficient capacity to receive messages and information.
New students will be able to activate the university email account after the matriculation process is completed by Graduate Studies Admissions.
New students' personal e-mail addresses are used throughout the summer before the first term of study begins. Starting from around the time of the orientation week in the fall term, the program will switch over and use student's Ryerson e-mail addresses. New students will be notified by the program administrator when the switch-over takes place.
To communicate with the program administrator by e-mail, the program's e-mail address should be used at all times (iss@ryerson.ca).
To communicate with the program director or individual faculty member by e-mail, use the individual's university e-mail address. To look up a professor's e-mail address, use the university's online directory.
Graduate Program Fees
Graduate Program Fees are published online in the Yeates School of Graduate Studies' FEES web site.
The graduate program's annual program fees are broken down into three amounts by term in the Fall, Winter and Summer terms. The fees payment deadline in each term is published in the Graduate Studies Significant Dates. Full-time students who are scholarship or award recipients should refer to additional information about Scholarship Disbursement in this Handbook.
Graduate students are charged program fees based on the student's program of registration, the status in the program as a full-time or part-time student, and as a Canadian domestic or international student. Graduate students are not charged fees based on course enrollment in a term. Graduate students must maintain continuous program registration in every term from the term of admission to graduation or withdrawal (voluntarily or involuntarily) unless a student has been approved Leave of Absence due to medical reasons or maternity/parental leave. Detailed information about Leave of Absence is available in Graduate Admissions and Studies Policy. Graduate students are responsible for paying the program fees in each term while they are actively registered in a graduate program.
A student's individual fees statement in each term is available online in the student's financial account in
"my.ryerson -> RAMSS". Visit this web site for navigation assistance "RAMSS Support: Student Fees".
Fees Payment Methods: www.ryerson.ca/currentstudents/fees_finances/payonline
Student Fees' Office Operating Hours, Location and Contact Information: www.ryerson.ca/currentstudents/fees_finances/studentfees
Graduate Studies Significant Dates (twelve-week term)
Graduate Studies Significant Dates are published by the Yeates School of Graduate Studies in the Significant Dates web site. Each academic year is comprised of three terms. The significant dates are listed term by term:
· Fall term (September - December)
· Winter term (January-April), and
· Spring/Summer term (May-August)
A few of the academic dates which students frequently inquire about are available in the Significant Dates, for example:
· The date when final grades are available online in RAMSS for student's access
· First and last dates of classes in each term
· Last day to add a course in a term
· Last day to drop a registered course in a term
· The date of the official end of term in each term
· Holidays
Program's List Serves
After matriculation, new student's activated university email accounts will be automatically added to the student's program list serve according to the student's program of registration.
The program maintains a one-way communication list serve which means information can only be posted by the list's administrators (namely the graduate program director and the program administrator). Students receive list serve information in RMail. Students who are part of the list cannot use the list serve to circulate/communicate information to other students via the list.
Messages posted in the list serve are academically and program related. The program reserves the right to decide what messages to be posted. In general messages that are personal in nature or messages that advocate the interests of special groups and outside the academic realm will not be posted.
One Card
This is a student's university multipurpose Ryerson photo-ID card. To look up information about the different functions of this card and instructions to apply, visit the university's One Card Office web site. Online application will open June 1 to August 15, 2012.
Program of Study (for new students only)
New graduate students must meet with the assigned faculty advisor to complete an initial Program of Study within the first four weeks in the first Fall term. The Program of Study form is due on Friday, September 28, 2012 for new graduate students whose first term of study is in the Fall 2012 term. This form will be sent to new students by e-mail in early September. DO NOT use the Program of Study form as your course selection form.
The Program of Study sets the stage for new students to plan and think ahead: how to complete the program requirements within the required time frame and what research directions they would like to pursue to complete the research component of the program. Information in the initial Program of Study form may and could be modified later by completing the Progress Report which a graduate student must complete in each term starting in the beginning of the second term of study.
A new full-time student will know the name of his/her Faculty Advisor no later than the first week of classes in the first term of study. The Program Director will announce the faculty advisor assignment by e-mail. The Program Director acts as the Faculty Advisor for part-time students until a student has started the research work.
A Faculty Advisor serves as an academic contact to a student and provides general academic guidance. The faculty advisor does not necessarily become the student's research faculty supervisor in the Major Research Paper (MRP) although a student may seek advice from his/her faculty advisor regarding the search for a suitable research supervisor. ISS students begin the process of looking for a research faculty supervisor for the Major Research Paper (MRP) in the term when they are enrolled in the Research Methods course (IS 8904).
The Program Director's signature on the Program of Study form is not required because they will be passed on collectively to the director for his/her signature. The forms submitted by full-time students must be signed by the student and the assigned faculty advisor. Part-time students have the option of making an appointment with the Program Director to complete the Program of Study form or submitting it without the Program Director's signature.
You may submit the Program of Study form to the program by fax (416) 979-5153, electronically as a pdf file or in person by depositing it to the YSGS metal drop-box. Read information about the YSGS building access provided in this Handbook. Whichever method of submission you choose to use, make a copy of the form and/or keep a record of transmission. Confirmation of receipt will not be provided by the Program Administrator.
Progress Report in Each Term
All graduate students, both full- and part-time, must meet with the faculty advisor, or where appropriate, the MRP faculty supervisor to complete the progress report in the beginning of a term while a student is actively enrolled in the program. The first Progress Report for a new student is due in January in the second term of study.
The Progress Report Form is available for download from the ISS Program Forms web site.
2012-2013 Progress Reports Due Dates are published in the Graduate Studies Significant Dates in each term and have been summarized in the table below:
| 2012-13 Progress Reports | Review progress in the months of | Due Date |
| Fall 2012 Report | September-December | Jan 21, 2013 |
| Winter 2013 Report | January-April | May 21, 2013 |
| S/S2013 Report | May-August | Early September 2013 |
Full-time students see the assigned faculty advisor to complete the Fall 2012 and Winter 2013 progress reports. If a student starts the MRP work during the second term of study (Jan-April 2013), he/she should see the MRP faculty supervisor to complete the progress report for the winter term and thereafter in each term until degree completion. Full-time students may submit the progress report to the program without the Program Director's signature but it must be signed by the student and the advisor (or MRP supervisor).
Part-time students see the Program Director to complete the progress report in each term until the student has started the MRP work.
Students who have an outstanding progress report will not receive the scholarship/award funding transferred on time and/or will have a block in "my.ryerson" which will result in limited access to RAMSS. Any graduate student who has outstanding progress reports or not communicating with the program in more than one term could be withdrawn involuntarily from the program.
You may submit the Report to the program by fax (416) 979-5153, electronically as a pdf file or in person by depositing it to the YSGS metal drop-box. Read information about the YSGS building access provided in this Handbook. Whichever method of submission you choose to use, make a copy of the report or keep a record of transmission. Confirmation of receipt will not be provided by the Program Administrator.
RAMSS (Ryerson's Administrative Management Self Service)
In RAMSS , students are able to view the personal class schedules of the courses they are enrolled in, access the final grades, download an unofficial academic transcript, apply to graduate, up-date personal information, etc.
Where is RAMSS? After you have successfully logged in "my.ryerson, click one of the tabs "RAMSS".
[Note: You must have established your "Ryerson Online Identity" first before you may log-in "my.ryerson". New students will have limited RAMSS functions before matriculation].
What is RAMSS? Review information provided in the RAMSS Support web site for detailed information about what RAMSS can do for you. Graduate students should note that some of the RAMSS functions are unavailable to them such as online course registration (i.e. adding, dropping, swapping courses). Refer to the program's Course Selection/Registration Instructions for course registration information.
Scholarship and Award Disbursement
Information in this section is for full-time students who are scholarship and/or award recipients.
The Fees Payment Deadline each term stated in the 2012-13 Graduate Studies Significant Dates DOES NOT apply to full-time students who are recipients of the scholarship and/or award in the list immediately below:
· Ryerson Graduate Scholarship (RGS)
· Ryerson Graduate Award (RGA)
· Ontario Graduate Scholarship (OGS)
· OGSST
· Ontario Graduate Fellowship (OGF).
As stated in the scholarship/award terms and conditions form (in section [D] Disbursement of Funds) the annual scholarship and award funding is divided into three equal installments. Each installment will be deposited to the student's financial account in the FIRST WEEK OF CLASSES of each term according to the schedules below:
· Fall 2012 term's installment will be deposited during the WEEK of September 4-7
Check your fees account on September 10th. Pay any outstanding fees before the end of September.
· Winter 2013 term's installment will be deposited during the WEEK of Jan 11-17
Check your fees account on Jan 18th. Pay any outstanding fees before the end of January.
· SS 2013 term's installment will be deposited during the WEEK of May 13-17
Check your fees account on May 20th. Pay any outstanding fees before the end of May.
If there is a credit balance after the scholarship or award funding has been applied to pay the program fees, a cheque will be issued and mailed to the student's mailing address - refer to details in the Scholarships/Fellowships/Awards terms and conditions form which a student must sign to accept the awarded funding [Section D of the form]. It is a student's responsibility to ensure the mailing address in "my.ryerson" is correct and up-to-date at all times.
Information indicated above does not apply to SSHRC and NSERC scholarship recipients. Students who are awarded these external scholarships must pay each term's program fees by the Fees Payment Deadline of each term stated in the Graduate Studies Significant Dates. They should also refer to the scholarship disbursement method outlined in the university's SSHRC and NSERC Scholarship Terms and Conditions.
Travel Outside of Canada while Studying at Ryerson
Ryerson students who will travel outside of Canada (including the United States) for academic purposes such as research, course work, conference attendance must complete the pre-departure assessment process successfully before they may participate in any academic activities that take place overseas. Visit the Ryerson International " Before You Leave" web site for detailed information.
Yeates School of Graduate Studies (YSGS): Location & Hours
Document Submission to the Program: For a document which is within five pages in length, you may submit it to the program by fax (416) 979-5153 or electronically as a pdf file. Keep a record of any document which you will send electronically or by fax. Confirmation of receipt will not be provided by the Program Administrator.
With the exception of course assignments, you may also use the YSGS "drop-box" to submit documents to the program in person. Read information provided below about the days/hours for YDI building access. Keep a copy of any document which you will submit in person. Confirmation of receipt will not be provided by the Program Administrator.
YSGS Metal Drop-Box is located near the entrance of the Yeates School of Graduate Studies on the 11th floor of the YDI building. Students may use this box to drop-off documents to the Program Director or the Program Administrator. DO NOT use this box to submit any course work/assignment to any faculty member. Read information about hours of access to the YDI building below.
Location and Hours
Yeates School of Graduate Studies (YSGS) is located at One Dundas Street West, 11th Floor. The building code is 'Yonge-Dundas 1 - YDI' in the online campus maps.
The office of the Program Administrator is located in YSGS. Students who wish to see the Program Administrator (PA) in person is encouraged to make an appointment in advance. The PA does not check voice mails or e-mails on non-working days. The PA contact information is available in the program's web site.
Offices of the Program Director and faculty members affiliated to this program are located in different parts of the university campus and not in YSGS. To look up professors' office locations and contact information, use the university online directory. For an appointment with any faculty member or the Program Director, contact the individual directly.
YSGS normal business hours are Monday to Friday, 8:30 a.m.- 4:30 p.m. The elevator of the YDI building is non-accessible on weekdays after 6:00 p.m., as well as the entire days of Saturday and Sunday.
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