- Related Documents: Safety and Security Community Guidelines
- Approval Dates: September 2011
- Approved by: Vice President, Administration and Finance
- Jurisdiction: Vice President, Administration and Finance, Integrated Risk Management (IRM)
To facilitate access to space and equipment by authorized users (staff, students, faculty, community guests and external parties) and in particular, to safeguard members of the Ryerson community and its physical assets, a policy on access control has been established. This policy and supporting guidelines sets out specific responsibilities, conditions and practices which are designed to address critical access needs in a manner which minimizes risks to personal safety and maximizes physical asset and private information protection.
This policy applies to all Ryerson individuals having responsibility for decision making regarding the use of space or equipment and authorized access to any Ryerson owned or leased space.
The safety and security of the physical space and assets is a shared responsibility of all members of the University community. To meet this obligation, the University has established access control policy provisions to address the design, administration and management of access control systems and measures to ensure their integrity.
1. Access control, both allowing and restricting access to space and equipment, will be administered by the departments that are responsible for the space and / or the equipment contained therein and the safety of staff, faculty or students having authorization to use such space or equipment.
2. Access control for building perimeters will be under the direction of Security and Emergency Services.
3. The appropriate level of access control for the protection of users, property and private information will be determined by each department, in consultation with Security and Emergency Services and in accordance with safety and security guidelines established by the Department of Integrated Risk Management and the University’s Personal Information Protection Guidelines.
4. Factors which must be considered in developing access control plans shall include:
5. The level of access control is based on risk assessment and individual departmental needs, and will subsequently define the following levels of control measures:
6. Every department shall appoint a person in the department who is responsible for coordinating access control and liaison with Security and Emergency Services on matters relating to the integrity of the related access control systems and measures.
7. Access during designated University closures, will be determined by the Executive Group, in consultation with Deans and Senior Directors. Departments will need to ensure that appropriate arrangements for access are in place for persons who are authorized to enter the University during designated closures. Such authorization must be approved by the appropriate Dean or Senior Director and include submission of an access control plan to Campus Safety and Security, by the Chair, Academic Director or Manager.
8. Access control plans must address the needs of faculty, staff and students with disabilities.
Security and Emergency Services shall:
This policy is under the jurisdiction of the Vice President, Administration and Finance and is administered through Integrated Risk Management (IRM).