- Approval Dates: April 2006, August 2007, Reviewed June 2013
- Approved by: Board of Governors
- Jurisdiction: General Counsel and Board Secretariat, Internal Audit Services
Ryerson University has a responsibility for the stewardship of University resources and the public and private support that enables it to pursue its mission. In an era calling for higher standards of governance and accountability, many organizations are establishing and communicating guidelines for the safe disclosure of complaints regarding accounting, internal accounting controls, or auditing matters.
The Audit Committee of the Board of Governors of Ryerson University is responsible for establishing procedures for:
Examples of complaints are set out in Schedule A to this Policy.
The principles underlying this Policy are to provide an environment in which members of the University community feel they can report their legitimate concerns regarding accounting, internal accounting controls, or auditing matters, on a confidential and anonymous basis, without risk of adverse consequences including adverse employment actions in the case of University employees.
The Audit Committee has the responsibility of overseeing this Policy. The Audit Committee has delegated the day-to-day administration of this Policy to the General Counsel and the Chief Internal Auditor (the “Designated Officials”). Contact information for the Designated Officials is set out in Schedule B to this Policy.
A person may report a complaint
The complaint should be specified in as much detail as possible. If a complaint is reported to a Designated Official, the Designated Official shall immediately forward a copy of the complaint to the Chair of the Audit Committee.
Ryerson is fully committed to maintaining procedures for the anonymous and confidential reporting of complaints regarding accounting, internal accounting controls, or auditing matters by employees and others.
All complaints will be treated on a confidential basis. Complaints will only be disclosed to those persons who have a need to know in order to properly carry out an investigation. The complainant’s identity will not be disclosed, unless specifically permitted to be disclosed, or unless required by law.
Any member of the University who in good faith reports a complaint will be protected from threats of retaliation, discharge (in the case of University employees), or other types of discrimination.
Complaints will be reviewed by the Chair of the Audit Committee, in consultation with the Designated Officials, and with such other persons as determined by the Chair to be appropriate.
If the Chair of the Audit Committee is satisfied upon a preliminary review that the Complaint has merit, the Chair may retain and consult with external resources as deemed appropriate. The process of the investigation will be dependent on the scope and gravity of the complaint.
The person who makes the complaint, unless made anonymously, shall receive a written summary of the final determination prepared by one of the Designated Officials.
This policy is under the jurisdiction of the Chair, Audit Committee of the Board of Governors. The interpretation and administration of this policy is the responsibility of the General Counsel and Secretary to the Board of Governors and the Chief Internal Auditor, Internal Audit Services.
By way of example, complaints which should be reported pursuant to this Policy include without limitation:
Ryerson employees can reach the Designated Officials at the following contact information:
and Secretary of the Board of Governors
Chief Internal Auditor
Internal Audit Services
350 Victoria Street
350 Victoria Street