• Approval Dates:  May 2011, November 2011
  
• Approved by:  Vice President, Administration and Finance
  
• Jurisdiction:  Vice President, Administration and Finance, Financial Services
  
• Next Review Date: 3 years from last approved date (2014)

What:

This policy describes when, who and how Ryerson University will provide reimbursement for purchases of alcoholic beverages.

Applies to:

Faculty and staff                 

What You Need To Know:

Alcoholic beverages are considered acceptable expenditures where they are consumed in relation to University-related business; consumption is nominal or moderate*; and, permitted under the terms of the funding source.

*Faculty and staff are required to exercise sound judgement in this regard.

Off-campus Function:

Claiming alcohol expenses for an off-campus function? In addition to the receipt, your claim must include a list of the names of those who attended, and a description of the purpose of the event.

Consultants/Contractors:

In NO circumstances are alcoholic beverages, incidental or food expenses, considered allowable expenses for suppliers, consultants or contractors.

Approval Authority and Process:

All reimbursement claims must be approved by at least one administrative level higher than the claimant. 

IMPORTANT: It is the approver’s responsibility to ensure that reimbursement claims are for business-related expenses, and are supported by original receipts.

External Funding Agencies: 

When using funding from external agencies and where their written regulations are different from University regulations, the funding agency regulations will take precedence.

Audit

All expenditures are subject to audit review.

Jurisdiction

This policy is under the jurisdiction of the Vice President, Administration and Finance. Interpretation and administration is the responsibility of the Chief Financial Officer.

Policy Review

This policy is subject to review every three (3) years.