Purchasing and Payment
Forms
To use the PDF forms below:
- Print the form and complete it by hand.
OR
- Complete the form on the computer and print/fax/e-mail the completed form
If a signature is required, you will need complete the form using either of the above methods, print it out and then have it authorized.
All numbered forms below generate a new number every time they are accessed. Please do not photocopy any numbered forms as they may be rejected as duplicates when submitted to Purchasing & Payment
Purchasing Forms
| Form Name | Description | Type |
| Access Request Form | Application for access to Ryerson Financial systems including Ryerson Purchasing Card. See Policy and Procedure for uses and restrictions |  |
| Request To Waive (RTW) The Competitive Bid Process |
To waive a competitive bid process for sole/single sourcing. |
|
| Ryerson Contract Checklist for Risk Management | This form must accompany any contracts that must be signed by an officer of the university. | |
| EFT Registrations | To register for EFT, please complete the attached form which will provide the necessary information required for this payment method. Information collected by Ryerson University will remain confidential and will not be released to any person(s) under any circumstances, unless required by law.
In order to complete your application for our EFT program, please send: (A) An Original Void Cheque, OR (B) An Original Bank Letter (stating your banking details and signed by your bank contact)OR (C) A Deposit Slip (with your banking details and the bank stamp) **Please note that Ryerson does not accept photocopies of the above-mentioned documents.
The Ryerson University Purchasing and Payment Services office is open Monday through Friday 8:30am to 4:30pm EST. If you have any questions regarding the EFT program please call Mr. Rajesh Saxena at 416-979-5000 x7285. | Click Here |
Purchasing Card Forms
| Form Name | Description | Type |
|
Access Request Form |
Application for access to Ryerson Financial systems including Ryerson Purchasing Card. See Policy and Procedure for uses and restrictions | |
| Cardholder Agreement | Signed Form Required before P-Card can be released to the cardholder | |
| Approving Official Agreement | Required before an individual may be set up as a P-Card approver | |
|
Card Close (Lost or Stolen) |
Required to confirm the closing of a P-Card account | |
|
Supplement Receipt |
Required as a replacement for an official receipt that may be missing. | |
Travel Card Forms
| Form Name | Description | Type |
|
Travel Card Application |
Application for the Amex travel Card | |
| Cardholder Agreement | Signed Form Required before Travel Card can be released to the cardholder | |
|
Card Close (Lost or Stolen) |
Required to confirm the closing of a Travel Card account | |
| Supplemental Receipt | Required as a replacement for an official receipt that may be missing. | |
Payment Forms
| Form Name | Description | Type |
| Travel Advance/Expense Form | Page one is submitted if an advance payment is required for a travel expense. Page 2 and 3 are submitted as the expense statement after the trip has been completed | |
| Research Travel Authorization Form | Complete this form for budgetary approval for research related travel |
|
| Business Meal/Expense Statement | Submit this form for reimbursement of business entertainment expenses(replaces Single Business Meal form) | |
| Cheque Requisitions | Submit this form for payments not supported by invoices. Examples would be, reimbursements for expenses or payments such as fees, memberships etc. | |
| Department Petty Cash Replenishment | Submit this form to have a department petty cash fund replenished. | |
| Petty Cash Reimbursement | Complete form for petty cash reimbursement at the cashiers office | |
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