Processing Reimbursements

1.a) Petty Cash Reimbursement:

For reimbursement of Ryerson Employee expenses under $100.00 per day: a Petty Cash Reimbursement form with original receipts must be submitted to the Faculty & Staff Cash Office or to the person responsible for the Departmental Petty Cash see Petty Cash Policy for details.

1.b) Petty Cash Replenishment:

For replenishment of departmental petty cash funds there are two options: a) Complete the form and submit it to Purchasing & Payment Services or b) Submit with original receips through I-Expense (Internet Expense). 

2. Business Meal / Entertainment Expense:

Enter expenses in I-Expense and submit the bar code page and original receipts to Financial Services.  See Business Meal/Entertainment policy for further information.

3. Travel Advance:

Submit completed Travel Advance Form with original receipts for approved travel. Forward approved form to Financial Services. See Business Travel Policy.

4. Cheque Requisition:

For reimbursement of expenses for Part-Time Staff/Faculty/Students e.g. memberships, dues etc, submit an approved Cheque Requisition Form and attach all original receipts.  Forward the approved and completed package to Financial Services.

Notes:

• Hand written invoices or receipts are not acceptable as they cannot be processed by our OCR System.
• All templates are in an editable PDF format and must be completed online (typed).
• Per Diems are not permitted unless as per a Collective Agreement.  Original receipts for all meals and snacks must be submitted with each I-Expense for reimbursement.