NOTICE OF COLLECTION FOR STUDENTS

Prospective Students and Applicants

Ryerson University's Undergraduate Admissions and Recruitment Office collect information under the authority of the Ryerson University Act from application forms, request cards, web forms, portals, in-person during advising or information sessions, online event enrollment, by telephone, voluntary surveys, secondary and post-secondary transcripts, as well as other documentation including, but not limited to, essays, letters of reference, report cards, transcripts, portfolios and collections of work for the purposes of recruitment, admissions, enrollment and other fundamental activities related to being a member of the Ryerson University community and to attending a post-secondary institution in the Province of Ontario, including but not limited to determining scholarships, entrance award decisions, facilitating housing accommodations, university advancement purposes and providing applicants with mentoring and other services for students prior to applicants' enrollment at Ryerson University, and other purposes consistent with Ryerson's educational mission.

When Information Will Be Disclosed

Information collected from prospective students and applicants may be shared with the following entities to facilitate recruitment, admissions, resolution of appeals, enrollment, entrance scholarships and awards, and other fundamental activities as outlined above:

Ryerson University personnel in the performance of their duties or services including, but not limited to, personnel/departments such as: Residence/Housing, University Ombudsperson's Office, Access Centre, Faculty/Deans, academic program department administrators including program Chairs/Directors and potential graduate supervisors, University Planning, Services for Students, Athletics/Coaches, Enrollment Services and Student Fees, Curriculum Advising, Scholarship committees, The Library and Archives, and University Advancement;

Secondary school officials (e.g. Secondary school Principals, Guidance Counsellors, Teachers);

Universities, colleges and other institutions or government offices to verify any information provided as part of an application for admission (including declaration of citizenship and status in Canada, referees);

Universities and colleges to share incidences of falsified documents or credentials, or to share incidences of incomplete/fraudulent applications for admission;

Collaborative program partners (e.g. George Brown College and Centennial College for the Nursing Collaborative program);

Service providers contracted by Ryerson University in support of Ryerson University enrollment management objectives (e.g. specialized systems and support, research, support for business processes);

Other kinds of disclosures, including, but not limited to, law enforcement agencies, in compassionate circumstances, in compelling circumstances affecting the health or safety of an individual are in compliance with Section 42 of the Freedom of Information and Protection of Privacy Act (FIPPA).

Documentation

Undergraduate Admissions and Recruitment works closely with Ryerson University program department administrators in the determination of admissions decisions and many programs will require and assess non-academic criteria of prospective students as part of the competitive selection process. Subject to applicable laws, applicants are advised that documentation pertaining to the scoring, competitive ranking or the opinions of assessing program departments, faculty and staff may not be released to the applicant. Reference letters from teachers, counselors, principals, employers and other referees will not be shared with an applicant without the written permission of the referee.

Documents and other submissions that are provided by applicants become the property of Ryerson University and will not be returned. Material submitted by students who are admitted and then enroll in a Ryerson University program will either be retained for a minimum period of one year or, will form part of their permanent student record. Material submitted by students who are not admitted, will be retained for a minimum period of one year following the application and then such material will be destroyed.

Student Confidentiality

Ryerson University policies as well as the Freedom of Information and Protection of Privacy Act (FIPPA) permit communication pertaining to an applicant's record/application, only with the individual student, unless Ryerson has received written permission

from the student to discuss their application with an identified third party (not previously identified under "When Information Will Be Disclosed", above).

Please note that in the course of applying to Ryerson University through the Ontario Universities' Application Centre (OUAC) students will receive additional information about how their personal information will be collected, used, disclosed and otherwise treated.

Current Students

The information you submit is used for the purpose of creating or maintaining you're academic record. The information will be used to support decisions relating to course and/or certificate enrollment, Transfer Credit (including Letters of Permission and Challenge Credits), tuition fees assessment, determining eligibility for and access to financial aid programs, scholarships, bursaries, awards, including but not limited to, monetary and non-monetary student recognition awards and other forms of student support.

In choosing to pursue a post-secondary education, students accept the University's right to collect and evaluate records of their academic performance. At the same time, the student's right to privacy requires that such information be used and stored in a manner consistent with the confidential nature of the information involved.

The University may exercise its discretion to share students' contact information with collection agencies in the event of overdue financial accounts; all such collection agencies are under contract with the University and are aware of their legal obligations to protect students' personal information.

Students' contact information is shared with their respective student union to enable them to, for example, obtain health and dental insurance on students' behalf, to create voters' lists for student elections and to provide other services as they see fit.

The University will confirm whether a student has graduated, the date of graduation and the name of certificate or degree obtained.

Students should be aware that aggregated student academic data (grades and academic standings, for example) are occasionally used for statistical, audit and research purposes, and for development purposes intended to improve university education. Other kinds of disclosures, including, but not limited to, law enforcement agencies, in compassionate circumstances, in compelling circumstances affecting the health or safety of an individual, and upon graduation t o University Advancement, are in compliance with Section 42 of the Freedom of Information and Protection of Privacy Act (FIPPA). In other circumstances not covered by or consistent with this notice no personally identifiable data, except that which is provided for by law, is released without the express written consent of the student.

Academic Policies

Ryerson University's academic policies are established by the Senate. All Senate policies are found at www.ryerson.ca/senate. Some of these policies are of particular interest to students in the normal course of their academic activities. These include:

Undergraduate Academic Consideration and Appeals - Policy 134

Student Code of Academic Conduct - Policy 60

Student Code of Non-Academic Conduct - Policy 61

Accommodation of Student Religious, Aboriginal and Spiritual Observance - Policy 150

Course Management Policy - Policy 145

Examination Policy and Procedures - Policy 135

Policy on Grading, Promotion and Academic Standing ("GPA" Policy) - Policy 46

Establishment and use of Ryerson e-mail Accounts for Official University Communication - Policy 157

Removal of Students from Field Placements/Practicums - Policy 156

Policies are revised from time to time, and it is the student's responsibility to check back on a yearly basis.