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Ready to Submit Your Documents?

If eligible, you are strongly encouraged to upload your supporting documents. Uploading your documents saves you time, effort and the expense of mailing transcripts and supporting documents to us during the initial processing and review of your application. It avoids delays normally incurred in the processing of paper documentation, allows you to associate your documents with the correct application and assures you that your documents have been received. It can also speed up the review of your application so that you can obtain an admission decision earlier.

 

This is the entire transcript/report issued by your secondary school/Ministry of Education. This should be on school/Ministry letterhead with a school stamp and contact information of a school official, such as the Guidance Counsellor, Principal or Director. Grade reports/interim results may be submitted via the Document Upload Page if this is all that is available at the time of the upload.  Grades obtained from a self-serve high school web system (where available) may also be uploaded (not available for OUAC 101 applicants).

 

This is a document obtained from your academic institution. It will be a complete academic record with the institution’s name, your name, names and numbers of courses, credits, grading scheme, the grades you have received, as well as the graduation credential (if awarded). This document may be:

  1. A copy or student copy of an official transcript issued by the university or college, or
  2. A transcript obtained from a self-serve university/college web system.

 

Previously admitted and enrolled Ryerson undergraduate degree students may choose to indicate on the Document Upload Page that Ryerson has transcripts on file. New/updated transcripts and supporting documents must be submitted and must reflect any/all changes since the previous submission. A new Supplementary Form must be submitted to support your current application(s). Review your Choose>Ryerson applicant portal account to ensure that Undergraduate Admissions has received all required transcripts and supporting documents. If we find that any/all required documents are not on file, your application may be deemed incomplete.

All other applicants must resubmit documents in support of their current application.

Undergraduate Admissions will obtain grades for courses completed at Ryerson from Enrolment Services and Student Records.

 

If you applied to Ryerson on an Ontario Universities’ Application Centre (OUAC) 101 Application Form your grades will be submitted by your guidance office to the OUAC.

If you have attended or are currently attending post-secondary studies for any length of time (including one course) you must arrange for the submission of your post-secondary transcript(s) to Ryerson, regardless of the application form you have used. These transcripts must be uploaded, sent via the OUAC, submitted by mail/courier or in-person. If you omitted a post-secondary institution from your application, you MUST amend your application and include the missing information. The school(s) will be indicated on the Document Upload Page and in your Choose>Ryerson applicant portal account within 5-7 business days of you updating your application. Failure to indicate all institutions that you have attended (since secondary school) on your application can result in the cancellation of your application.

Please be advised that only the documents indicated on the Upload Page can be submitted using this method. Any/all other documents that you wish to submit in support of your application must be submitted via the Ontario Universities’ Application Centre (if applicable) or by mail/courier or in-person delivery. Ryerson University reserves the right to remove an uploaded document if the quality of the document is unacceptable (e.g. illegible), if a virus is detected, or if the document does not match the item on the checklist.

Documents can only be submitted once via the Ryerson Document Upload Webpage. Additional/updated documents must be sent via mail/courier or delivered in-person. Please do not submit the same documents that you have already uploaded – doing so may slow down the review of your application.

All transcripts received via the upload process are considered unofficial. If you are offered admission, you will need to provide official transcripts (sent to us by mail in a sealed envelope directly from the institution). Your Offer of Admission will be contingent upon the receipt and verification of your official documents by a deadline date specified in your Offer letter. You should familiarize yourself with official transcript submission procedures ahead of time so that you can make the necessary arrangements quickly and by the deadline date.

If you are offered and accept a Wait List position, it may be in your best interests to familiarize yourself with official transcript submission procedures and/or make arrangements for the submission of official transcripts in the event that you are offered admission at a relatively late date.

Ryerson University reserves the right to require official academic documents at any time during the application/admission process, and to rescind any Offer of Admission if discrepancies are found between unofficial and official documents.

If not on the transcript, the grading scale must also be provided (usually found on the reverse).

Transcripts in languages other than English must be accompanied by a certified/notarized, literal English translation.

Do not upload course syllabi/descriptions or any other documents with your transcripts.

 

  • Your full name must appear on all uploaded documents.
  • All critical and identifying marks and information must be legible. For transcripts, these include the institution’s name and grading scheme, your name, the course titles, course credits and the grades you have received.
  • The scanned document orientation should match the original. For example, transcripts that are printed vertically (portrait) should be scanned so that they appear in the portrait format. Transcripts printed horizontally (landscape) should appear in landscape format.
  • Scanning at a resolution of 300 DPI is recommended.
  • The following file types are accepted by the Document Upload Page without a digital signature or password protection: .bmp, .doc, .docx, .gif, .jpeg, .jpg, .pdf, .png, .rtf, .tif, .tiff, .txt.
  • An individual file may not exceed 5MB in size (see FAQs for tips on reducing file size).
  • Do not upload all your supporting documents as one file. The checklist requirement selected for upload must match the document uploaded.
  • Documents with more than one page: When your document has more than one page, please ensure that all pages of the document are in the correct order.
  • Any information found on the reverse of a transcript must also be submitted as part of the same document (i.e. grading scale).
  • The file name of any uploaded document must not contain any punctuation [with the exception of an underscore (_) which can be used to separate words]. Keep the file name short and relevant to its content.

After you have applied and you have been given a Ryerson Number you can activate your Ryerson Online Identity in order to upload specific supporting documents via the Document Upload Page. Here’s how:

  1. Get your Ryerson Number in your Choose>Ryerson applicant portal account by visiting choose.ryerson.ca
  2. Activate your Ryerson Online Identity. Fill in the Activation Form at www.ryerson.ca/accounts/. When asked for your Student/Applicant ID, enter your nine-digit Ryerson Number. Keep a record of your user name and password.
  3. 24 hours after activating your Ryerson Online Identity, visit the Document Upload Page via the link below to submit documents online. There is a 20 minute access limit to the Document Upload Page. To ensure the security of your account, please ensure that you log out after each use.

    Go to Document Upload Page Now!


  4. Continue to monitor your Choose>Ryerson applicant portal account to determine what documents have been received and what documents remain outstanding.

 

If you already have a Ryerson Number and a Ryerson Online Identity, you can access the Document Upload Page.

Once you have successfully uploaded your documents you will need to check your application status regularly by visiting choose.ryerson.ca. There may be a delay, particularly during busy periods, between when you upload your document(s) and when the respective items are indicated as “received” in your Choose>Ryerson applicant portal account. System maintenance and downtimes may also keep your documents "outstanding" for longer than usual. If you encounter difficulties with uploading your documents, or if your submitted documents stay "outstanding" for 5-7 business days, please contact uploadhelp@ryerson.ca for assistance. If there is an issue with a document you uploaded you will be contacted directly and you may be required to upload a new document.

 

If you encounter difficulties uploading your documents, please contact uploadhelp@ryerson.ca for assistance.

I am having trouble activating my Ryerson Online Identity. Who should I contact?

Information regarding the activation of your Ryerson Online Identity, as well as contact information, can be found on the Account page (www.ryerson.ca/accounts).

How do I know if I already have a Ryerson Online Identity?

You already have a Ryerson Online Identity if you get the following message when you attempt to activate your account: "Activation is not available as your online identity has already been activated or you are not eligible for activation."

I have uploaded a document and my Choose>Ryerson applicant portal shows that the document has not been received. What do I do?

There may be a delay (up to 5-7 business days), particularly during busy periods, between when you upload your document(s) and when the respective items are indicated as “received” in your Choose>Ryerson portal account. System maintenance and downtimes may also keep your documents "outstanding" for longer than usual.

How do I know if my uploaded document is clear, legible and acceptable?

Ryerson will not be reviewing the image quality of uploaded documents as they arrive. It is your responsibility to preview all documents before uploading them, taking into consideration file size, image quality, etc.

Will I be notified if I need to resubmit an uploaded document because the image quality is poor?

If your uploaded document(s) is not clear, legible and/or acceptable, you will be notified at the time of application review, NOT at the time of upload. To ensure that your application is ready for review, we encourage you to preview all documents before uploading them and continue to monitor your Choose>Ryerson applicant account.

What should I do if my document is larger than the file size limit?

The file size restriction for the Document Upload page is 5MB each (5000 KB). To reduce the size of the file:

  • Lower the resolution (DPI) of the scanned image
  • Reduce the height and width of the scanned image
  • If available, reduce the quality of compression
  • Ensure that fonts are not embedded
  • We also recommend converting your file(s) to pdf to decrease the file size.
What should I do if I uploaded the incorrect document (it didn’t match the checklist item)?

Undergraduate Admissions will make every attempt to match your document to the appropriate checklist item. If you made an error and wish to ensure that your documents are identified correctly, contact uploadhelp@ryerson.ca.

There has been a change made to the document(s) I have already uploaded. Can I upload the revised version(s)?

If there is a change made to your document(s) (i.e. there was an error or omission on the document), you can mail or drop off a revised version. If you wish to upload the revised document(s), you will need to contact uploadhelp@ryerson.ca to make arrangements for this.

I am a current Ontario secondary school applicant. Can I upload a document to support my application?

If you applied to Ryerson on an Ontario Universities’ Application Centre (OUAC) 101 Application Form your grades will be submitted by your guidance office to the OUAC. If you wish to submit supporting documentation (e.g. a letter outlining circumstances that warrant special consideration) it must be submitted by mail/courier or in-person directly to Undergraduate Admissions. Some Ryerson programs require a non-academic component such as an interview, audition, selection test, essay, portfolio, etc. in the selection process. The deadline date to submit non-academic requirements varies by program. Please visit the Grades-Plus Programs pages for specific non-academic requirements, submission dates and procedures. These items cannot be uploaded.

I am a current Ontario secondary school applicant and I previously (or currently) attended one or more courses/programs at a post-secondary institution(s). Do I need to submit the transcript(s) for these studies?

If you have attended or are currently attending post-secondary studies for any length of time (including one course) you must arrange for the submission of your post-secondary transcript(s) to Ryerson, regardless of the application form you have used. These transcripts must be uploaded, sent via the OUAC, submitted by mail/courier or in-person. If you omitted a post-secondary institution from your application, you MUST amend your application and include the missing information. The school(s) will be indicated on the Document Upload Page and in your Choose>Ryerson applicant portal within 5-7 business days of you updating your application.

On my application I indicated that I want my secondary school and/or my post-secondary school transcripts to be sent to Ryerson via the Ontario Universities’ Application Centre (OUAC). Do I still need to upload the transcripts?

If eligible, you are strongly encouraged to upload your supporting documents. Uploading your documents saves the time, effort and expense of mailing transcripts and supporting documents to us during the initial processing and review of your application. It avoids delays normally incurred in the processing of paper documentation, allows you to associate your documents with the correct application and requirement, and assures you that your documents have been received. It can also speed up the review of your application so that you can obtain an admission decision sooner.

I am a current/previous Ryerson undergraduate degree student. Do I need to upload my transcript(s) and supporting document(s)?

No. If you are a previously admitted and enrolled Ryerson undergraduate degree student you do not need to upload any transcripts that you previously provided (you may access the Document Upload Page and indicate that your transcripts are on file).However, new/updated transcripts and supporting documents should be submitted and should reflect any/all changes since the previous submission. Note: A new Supplementary Form must be submitted to support your current application(s) regardless of whether you submitted one previously. Review your Choose>Ryerson applicant portal to ensure that Undergraduate Admissions has received all required transcripts and supporting documents. Undergraduate Admissions will obtain grades for courses completed at Ryerson from Enrolment Services and Student Records.

 

Should I upload final and/or interim/midterm results?

You should upload all final and interim/midterm results that are available to you at the time of upload (shortly after applying for admission). Your transcripts should be a complete academic record with the institution’s name, your name, names and numbers of courses, credits, the grading scheme and the grades you have received, as well as courses you are enrolled in (if available).

Can I upload updated interim/midterm results?

You can mail/courier or drop off updated interim/midterm results. If you wish to upload the updated document(s), please send an email request to uploadhelp@ryerson.ca.

I am a current British Columbia secondary school student. Do I need to upload my transcript?

We encourage you to upload a grade report showing interim and/or final grades soon after you apply to Ryerson. We normally receive grades electronically from the Ministry in late spring which can delay the assessment of your application.

I am a CEGEP applicant. Should I upload my transcript?

If you have arranged for your CEGEP results to be sent to us electronically via the OUAC, you are not required to upload your transcript. If you did not make these arrangements when you applied, you can upload your transcript via the Document Upload Page. Some Ryerson programs will consider admission requirements (subject prerequisites) at the Secondary V level. If necessary to support your application, you may upload your Secondary V transcript via the Document Upload Page.

I would like to upload letters of reference/recommendations and/or a resume in support of my application, however I don’t see a link to upload. Why?

Letters of reference/recommendations and/or resumes are only required for admission to certain programs at Ryerson. For some programs, the option to upload may be available, for other programs, another method of submission may be required. Visithttp://www.ryerson.ca/undergraduate/admission/programs/grades_plus.html for a list of programs that have non-academic requirements and related submission instructions. If the option to upload is not available to you, you may submit your supporting documents via mail/courier or in-person.

Can a third party upload my documents for me?

No. Your documents cannot be uploaded by a third party (i.e. guidance counsellor, head master, agent, referee) at this time.

Is Ryerson registered to receive electronic transcripts and other related admissions documents via Naviance eDocs/Docufide?

Yes, Ryerson is registered to receive electronic transcripts via Naviance eDocs/Docufide. We highly recommend that you upload your transcripts even if they will be sent to us via Naviance eDocs/Docufide in order to ensure your transcripts are attached to your application immediately and to reduce processing time so that a decision may be made sooner. 

I wish to upload my test/examination scores but I am not able to since there is no item associated with this on the Document Upload Page. Why?

Ryerson receives test results directly from the testing boards (i.e. AP, SATs, TOEFL, IELTS, MELAB, CAEL, final IB). Please ensure that you have authorized Ryerson to be a recipient of your test results.

Can I submit my portfolio/admission essay/video via the Document Upload Page?

No, you cannot submit your portfolio/admission essay/video via the Undergraduate Admissions Document Upload Page.  Visit http://www.ryerson.ca/undergraduate/admission/programs/grades_plus.html for a list of programs that have non-academic requirements and related submission instructions.

Can I upload grades obtained from a self-serve web system?

Yes, you can upload grades obtained from a self-serve high school web system (where available) and/or from a self-serve university/college web system (where available). All transcripts received via the Document Upload Page are considered unofficial. If you are offered admission, you will then need to arrange for the submission of official transcripts (sent to us by mail in a sealed envelope directly from the institution).

Can I upload a copy or a student copy of an official transcript issued by an institution?

Yes, however all transcripts received via the Document Upload Page are considered unofficial.

I wish to upload my current transcript along with predicted IB/A Level/other results. How do I do this?

You may upload these documents if they are available to you. You can attach these results to your high school transcript/grade report. Upload your transcript and these results as one document to fulfil the secondary school checklist item. Where the predicted IB/A Level/other results are confidential and not issued to the student, please have your school send paper copies of these results.

 

Should I upload my school’s grading scale?

Yes. Your school’s grading scale should be uploaded with your transcript as one document. Grading scales may be found on the front or the reverse of a transcript, or in a separate document, such as a school profile.

Should I upload my school’s profile, if available?

Yes, you should attach your school’s profile, if available, to your transcript and upload it as one document. A school profile is an overview produced by the school and contains information regarding location and accreditation, curriculum, graduation requirements, class profiles, course offerings and grading system.

My transcript is in a language other than English. Do I need to provide a translation?

Yes. A transcript in a language other than English must be accompanied by a certified/notarized, literal English translation. You can attach the translation to your transcript and upload it as one document.

Should I upload my course syllabi/descriptions?

No. Do not upload your course syllabi/descriptions with your transcripts. If required for review of your application, Undergraduate Admissions will contact you directly.

I have already mailed/dropped off my documents. Should I upload copies of them?

Review your Choose>Ryerson Portal account to determine what documents have been received by Undergraduate Admissions. If it indicates that documents are still outstanding, you can upload copies of them to ensure your application is complete.

I have already uploaded my documents. Should I mail them or drop them off?

Do not mail or drop off duplicate copies of the documents that you have already uploaded to your application—doing so will slow down the review of your application.

I applied to multiple programs that require the same transcript(s). Do I need to upload the transcript(s) multiple times?

No. The transcript(s) that you upload will be attached to your file for all applications.

How can I upload a document that is not listed on the Document Upload Page?

Only documents listed on the Document Upload Page can be uploaded. All other documents must be submitted via mail/courier or in-person.

The name of my school is spelled incorrectly on the Document Upload Page and in my Choose>Ryerson applicant portal. Should I be concerned?

No. Do not make spelling changes to the schools listed on your application. This will delay the review of your application.

One or more schools that I attended is missing from the Document Upload Page and my Choose>Ryerson applicant portal. What should I do?

The schools listed on the Document Upload Page and in your Choose>Ryerson applicant portal are pulled directly from your application for admission. Therefore, if you omitted a school from your application, you MUST amend your application and include the missing information. The school(s) will be indicated on the Document Upload Page and in your Choose>Ryerson applicant portal within 5-7 business days of you updating your application. Failure to indicate all institutions that you have attended (since secondary school) on your application can result in the cancellation of your application.

My application for admission was cancelled because Ryerson did not receive my required document(s). Can I submit the document(s) now via the Document Upload Page?

Yes, you may upload the required documents, however you must notify Undergraduate Admissions, in writing by mail/courier or in-person delivery, that you wish to have your application reconsidered. Ryerson will not automatically reconsider your application if/when you upload documents.

When do I make the necessary arrangements to submit official transcripts?

Ryerson will request official transcripts if/when required in an Offer of Admission. Transcripts are considered official when sent directly by the issuing school and/or agency in a sealed envelope. They generally bear an original seal/stamp and/or official signature from an appropriate signatory. The official documents must be received by Undergraduate Admissions by the deadline date(s) indicated in an official Offer of Admission.

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