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Getting started

Ryerson uses a simple drag and drop web content management system (CMS) to create, edit, manage and publish digital content. There is no need to use external scripts or code and no HTML experience is necessary. 

As long as you have a browser and an internet connection, you can login and edit your site anywhere using RU-VPN and your Ryerson ID.

Quick reference

Which page is my homepage?

  • When your site is created in AEM using the responsive templates, the homepage is automatically created for you using a generic homepage template.
  • Find your site's name in the left pane of the tree view, nested under "ryerson" - this is your homepage.
  • To edit your homepage, double click or right-click your site name. 
  • You cannot create a new homepage. You should only create sub-pages for the site beneath your site name.

Where is the index file?

  • Index files are no longer required; however, legacy sites use index files for their homepages, and landing pages.

Related:

In this screencapture, 'ryerson' represents ryerson.ca.

'about' is a root level page that is also a homepage.

  1. Navigate to your folder via Site Admin
  2. Click once on folder name in tree view (left pane)
  3. Click “New”> “New page” in horizontal toolbar
  4. In window: Add Title

     Choose a descriptive title; The title will become your Page Title, navigation label and the H1 on your page.

  5. Add filename (name)
  6. Tick the "Show In Navigation" checkbox (optional)
  7. Select template type
  8. Click OK

Activation is the process of publishing content to your live website.  Every time you make a change, you must activate the file in order for the changes to appear on your live site.

What gets activated? 

Every file that you create or upload to CQ must be activated. This includes webpages, PDF, Word documents, JPG, PNG, etc.

While your page is open for editing:

  • Click on the Page tab in your Sidekick
  • Select Activate Page

From the Site Admin window:

  • Choose your page
  • Right-click & select Activate Page from drop-down

Or:

  • Select file, click Activate from the horizontal tool bar.


 Select multiple files by holding Ctrl key while selecting the required files with your mouse, then click Activate.

Assets can be activated in multiple ways:

  • Choose an asset, right click and select activate
  • Click on an asset, and select activate from the horizontal toolbar
  • Choose multiple assets by holding down the control button and selecting the assets you want to activate, then right click and select activate or use the activate button in the toolbar
  • Activated items have green icons next to them, in the Published Column
  • Deactivated assets have a red icon.
  • Revisions have a blue icon.
  • Pending activations have an orange icon.

Deactivating Assets - follow the same process and select "Deactivate"

If you need to move or rename a file, use the Move/Rename option available in page properties or in the horizontal toolbar of the site admin or DAM.  

  Be sure to select all items that appear in the "Adjust/Republish" columns. This ensures that pages referencing the renamed content gets updated and activated. This will avoid broken links or images from appearing on the website.

To rename an asset in the DAM, select the asset and choose Move/Rename from the toolbar; or, right-click ont he file and select Move/Rename.

  • To change the location of a file, change the path in the Destination field to the folder where you want the asset moved. Click Move.
  • To rename a file, change the name in the Rename to field. Do not change the file extension. Click Move.
  • If the file is being moved to another folder and renamed - change both of the above fields. Click Move.

 

Versioning allows you to rollback to a previously saved version(s) of your file. The process of creating versions is not automated. You must manually create every version, including the first one, if you want the ability to restore them in the future. 

To create a new version of a page:

1. Open your file/page

2. In the Sidekick, select the 4th tab (Versioning)

3. Enter a Comment (optional)

4. Click the Create Version button.

A message will display on the page to indicate that the version has been created.

For example, "Version 1.2 created for: Election Results."

Digital assets such as images and documents are stored, or uploaded,  in AEM's Digital Asset Manager, or DAM. Access the DAM via the camera icon:

  • Locate the appropriate subfolder to upload your digital asset.
  • In the right-hand pane, click New>New File.
  • Browse... to locate the file you want to upload from your computer.
  • Click Open once you have located and selected the appropriate file to upload.
  • Click Upload to add the file to the DAM.
    • If you don't see your file, click the refresh button from the menu bar to refresh the list of files
  • Digital assets will not be viewable on the live site until they are activated. To activate a file:
    • Click on an asset, then click Activate in horizontal toolbar
    • Right-click on the file and select Activate  

Drag & Drop

Users can also open drag and drop assets directly into their DAM folders.

How to upload a new file

Best practices

  • Rename files before uploading assets
  • Use only letters, numbers, hyphens (or underscores)
  • Do not use spaces in filename
  • Images should be a minimum of 1200X900 pixels if you are unsure of your page layout (see Image Specifications above)
  • Image file sizes should not exceed 600 KB
  • Optimize and crop images prior to upload
  • Acceptable file formats include:
    • PDF, Word, PPT, etc.
  • Files that should not be uploaded include:
    • Video files - please use Ryecast or YouTube
    • Executable files

Responsive images should be high resolution. 

  • Images should be PNG or JPG
  • Do not use GIF files

 Minimum sizes (in pixels):

  • 800X600 (particularly for news, events and page grid displays)
  • 1200X900   

Slideshow options:

  • Homepage (full page width): 2000 by X
  • Content width: 1200 by X

 Please ensure that all images used in a slideshow are the same dimensions - same width and height.

When deciding on a height for slideshow images, choose a size that will not result in the slideshow being so large that it displaces critical content.

Navigation is different across the different templates available in CQ.

Review the following pages for the type of template your site was built with.

Tags are a quick and easy method for classifying content within your website. A tag is a keyword or label that gets applied to your page to help you find or display it again. Tagging can be used to automatically display content based on its tags.

Sample usage:

Stories created using a news template within Ryerson Today  are tagged 'Research'. These stories are then displayed in a news list within Ryerson Today; however, multiple news lists not in Ryerson Today include 'Research' in their content configuration. This means that research stories created in one website can be displayed in multiple sites across ryerson.ca without any additional manual effort.

All websites in AEM use the Ryerson domain: ryerson.ca. Domain names are part of the identity of the university and communicate the university's image and reputation to our visitors.  Consistent domain name usage also helps to improve search rankings.    

All websites are created on the Ryerson domain in the following way:

ryerson.ca/-your-name-here  

Before you request a new website, please ensure that you choose an appropriate domain name.  All URLs should be in lowercase.