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How to Enrol a Student in a Class

If a student is having problems enrolling in a class, you can use the Quick Enrolment link on the Academic tab of the Admin Center to address some of the issues.

Student's may come to you with questions such as – I can't enrol in a class because:

  • the pre-requisites are not met
  • I have a class conflict
  • there is a hold on my account

You can attempt to enrol the student in the class and may be able to override errors that would allow for successful enrolment.

Admin Note:

If you look in the student's Shopping Cart before you start, you may be able to view the student’s unsuccessful attempts to enrol.

You can enrol a student in a class from the Quick Enrolment link on the Admin Center's Academics tab.
Admin Center's Academics tab with Quick Enrolment link under Term Summary section

Enrol a Student in a Class

List of Undergraduate terms under Term Summary section

  1. Click the check-box beside the applicable Term.
  2. Scroll down and click the Quick Enrolment link.

Quick Enrolment page with Action drop down menu and option to search for the Course Number
This is the main screen used for enrolment, dropping and swapping of classes. There are two ways you can do this:

  • One class at a time – details of the class are entered and submitted for processing.
  • Multiple classes – details for several classes are entered and then submitted for processing all at the same time.

The first time you come to this page there will be one row available with a default action of Enrol. If you want to enter more rows, click Add to add a new class-entry line.

  1. Select Enrol from the Action drop-down box.
  2. Click Search icon beside the Course Nbr box.

Enter Search Criteria window with box to enter Course Subject
This is where you enter your search criteria. You can do a simple search by selecting a Course Subject, Course Number and Course Type.

Admin Note:

For a more advanced search, click the Additional Search Criteria link. You can then search on items like class schedule, location, instructor, etc.

  1. Enter the 3 or 4-letter code for the Course Subject from the academic calendar.
    For example: 
    • ENG – for Undergrad English courses
    • CENG – for Continuing Education English courses

Enter Search Criteria window with box to select Course Number filter and enter number

  1. Select a filter for the Course Number from the drop-down and enter a corresponding number.

Admin Note:

If you want to include all classes including those classes closed for enrolment in your search, click the check-box beside Show Open Classes Only to de-select this option.

  1. Click SEARCH

Search Results window with options to View All Sections and button to select class
This shows all the classes that meet your search criteria. You can browse the list and select the one that best meets your needs.

If the list of classes is long, only a partial list displays. Click View All Sections to see the whole list.

  1. Click select class beside the class you wish to choose.
    Quick Enrolment page with Action and Course Number ready to submit
  2. Click Submit button

Admin Important:

The Save button at the bottom of the page does not perform the enrolment. It only saves the enrolment request.

Quick Enrolment page with success status displayed
Your submission is evaluated and assigned a status that is shown in the column next to Section. Possible values for status are:

  • Success – the student was enrolled in the class with no errors.
  • Messages – the student was enrolled in the class but warning message(s) about possible problems were generated. Click the Messages link to see them.
  • Errors – errors occurred and the student was not enrolled in the class. Click the Errors link to see the error message(s). You may be able to deal with the error by:

To enrol in another class, click Add to add a new row.

Override an Error

You can override an enrolment requirement from the Quick Enrolment General Overrides tab.
Quick Enrolment page General Overrides section showing errors

  1. Click the General Overrides tab.

Quick Enrolment General Overrides section with Appointment, Time Conflict, and Requisites options
The overrides that you might use are:

  • Appointment – to allow the student to enrol outside of the student's valid enrolment appointment.
  • Time Conflict – to override a student's time conflict for a selected class.
  • Requisites – to override the pre-requisite, co-requisite or anti-requisite for the class.

Your security may let you select more overrides than described above.

  1. For the class with the errors, click the check-boxes below the error to be overridden.
  2. Click Submit button

Quick Enrolment page with success status displayed
Once the override is submitted, you return to the Class Enrolment tab where the status of action after the override shows.

Your security may permit you to override class permissions. You would do this by clicking the Class Overrides tab and proceeding as described above.

Admin Note:

If you get another error, you may need to select another override and try again until you successfully enrol in the class.

If you are still not able to enrol the student in the class, send an email to to ask for assistance.