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How to Enter Grades

Once the Registrar's Office generates the grade rosters at the end of the term, you must use your Faculty Center to enter the grades for students enrolled in your class for a specific term.

The grade roster includes:

  • ID – the student’s ID
  • Name – the student’s name
  • Roster Grade – the grade assigned to the student
  • Official Grade – populated when the grades are posted by the Registrar's Office
  • Grade Basis – type of grade values for the class (alpha or pass/fail)
  • Program and Plan – student’s primary academic program and plan
  • Level – the student’s year of study

You can view and update a Grade Roster from your Faculty Center.
Faculty Center with options to edit My Schedule, Class Roster and Grade Roster

Classes that have had a grade roster created for the term will have a Grade roster icon indicated to the left of the class course code.

  1. Click Grade roster icon beside the Grade Roster you want to use.

Grade Roster with Student Grade chart showing dropdown arrows in Roster Grade column
For the selected Class and Term you see:

  • your class schedule details – to view another class schedule, click the Change Class button and select another class
  • a roster of students enrolled in the class
  1. For each student, select a Roster Grade from the drop-down.

Before entering each student’s grade, you should confirm that you have the correct student by checking the ID and name displayed here.


A description of the Roster Grade values for each grade basis is available at

Approval Status section of Grade Roster showing default Not Reviewed action selected
You do not have to enter all your grades at one time. Clicking the Save button will save your work so that you can return to the roster and continue entering your grades at any time up until the Grading Deadline.

The default for the Approval Status is Not Reviewed, which allows you to enter and/or edit your grades. Once all the grades for the class have been entered, you must change the Approval Status to Approved.

You will receive a Grades Successfully Submittedmessage after you have successfully submitted your class grades and changed the Approval Status to Approved.

  1. From the Approval Status drop-down, select Approved.
    Grade Roster with Approval Status set to Approved and Student Grade chart showing letter grades in Roster Grade column

Notice how you can no longer enter grades. You can edit grades at any time up until the grade submission deadline for the specific term – see for published deadlines.

To edit your grades before the grade submission deadline:

  • Change the Approval Status to Not Reviewed and save
  • Update the grades and save
  • Change the Approval Status to Approved and save again

Grade changes/revisions to already submitted grades can be requested through the Faculty Centre in RAMSS (directly within the Grade Roster). Some exceptions may still require the completed and authorized manual Academic Standing Revision Form be returned to Student Records (POD70) for processing. Chairs/Directors must approve all automated grade revision requests. Please see Automated Grade Revision Process for more details. If you have problems with entering and revising grades, contact or call 2292.