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Facilitated and Non-Facilitated Discussions

When an instructor has a concern about possible academic misconduct they are asked by PDF filePolicy 60: Academic Integrity, opens in new window to register the concern with the Academic Integrity Office (AIO). That's the first step in a process where the primary goals are inquiry and education. Fundamental to meeting these goals is a discussion between the decision maker and the student. These discussions may be non-facilitated (i.e. just you and your instructor) or facilitated (i.e. you, your instructor or a designated decision maker and a neutral facilitator from the AIO). The remaining steps of the process are outlined below. For an in-depth look, please refer to Policy 60.

1. Notification Letter

You receive a Notification Letter via email. Don't panic--the email does not mean your instructor has decided that you engaged in academic misconduct. Rather, it means that your instructor has a concern or they have referred the concern to a designated decision maker and would like to speak with you about it. No decision has been made.

2. Decide if you'd like an advocate and/or support person to join you at the meeting. 

Your Notification Letter explains the roles of both the advocate and the support person, and provides contact information for advocates offered through the RSU and CESAR.

3. Prepare for the meeting. 

Review your assignment/exam (if relevant) and the summary of the concern in the Notification Letter. Consider drafting a statement that you can bring to the meeting. (Be honest and focus on what you've learned from this experience.) If you don't understand the concern or disagree with the instructor's perspective, gather supporting documents to share and draft questions and/or points you'd like to bring forward in the meeting.

4. Attend the meeting. 

Students are often very anxious during these meetings and that's okay. Answer your instructor's questions honestly. Make sure to ask for a moment if you need time to breathe, and try to focus on making clear points regarding your perspective. (This is where your notes will help you stay focused.) Remember that no decision will be made during the meeting. Rather, afterwards the decision maker will take some time to consider everything and then make a decision based on the "balance of probabilities" (Policy 60, Section 3.3).

5. Await the decision.

Within 5 business days of the meeting you'll receive a Decision Letter via email. Key takeaways you should be looking for in the Decision Letter:

Finding/Finding of No Academic Misconduct

Educational Requirements and deadlines (These may be assigned even if there's a finding of no academic misconduct, and failure to complete them can delay graduation.)

6. Decide if you'd like to appeal.

Review the process for appealing in Policy 60, Sections 13 & 14. Please note that you have 10 business days from the date of the Decision Letter to submit your appeal form and documents.