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COVID-19 and Online Learning Update: 

Due to Ryerson's response to COVID-19, all AAS programs and services are currently being offered remotely. Refer to relevant sections of this website for specific updates to our processes.

Implementing Common Accommodations

Our office assigns a wide variety of accommodations to reasonably and appropriately meet each student’s unique needs. Some accommodations address a large number of disability impacts, so they may appear more frequently on students’ accommodation plans. The information provided here is designed as a guide for instructors when implementing those more typical accommodations. 

There is sometimes overlap between students’ need for academic accommodations and their use of academic consideration. Students with disabilities are still expected to adhere to the processes outlined in both policies. For example, they are expected to follow the academic consideration processes when an evaluation is missed. For more information about Academic Consideration see Ryerson University Senate Policies 134 (Undergraduate) and 152 (Graduate) and refer to relevant faculty/department procedures. 

All Test Centre practices and procedures are aligned with and uphold relevant Ryerson Senate policies, including Policy 60: Student Code of Academic Conduct, Policy 135: Final Examinations, Policy 145: Undergraduate Course Management.

The Test Centre is currently closed due to the COVID-19 pandemic, and so we are not administering in person tests at this time. See below to learn about our processes for online tests and exams.

In person, accommodated tests and exams are scheduled and administered through Ryerson’s Accommodated Test Centre. Students book their accommodated tests using the AAS Student Portal. In person test requests can be made up to 10 days prior to the test date, however there are exceptions to this timeline. 

Once the student submits their test request:

  1. You will receive an email prompting you to review their request on the AAS Faculty Portal.
  2. To review the request: click on the link provided and log in with your Ryerson credentials.
  3. Confirm the booking request and set parameters for the test (eg. start time, length/duration, delivery instructions, etc.). Ensure all information is correct as students may enter incorrect dates, start times, parameters, etc.
  4. Upload the test copy as a Microsoft Word file or accessible PDF. You can log in to the AAS Faculty Portal at any time to upload the test. All tests should be uploaded up to 24 hours before the scheduled test date.  
  5. The completed test will be returned to you according to the instructions your provide in the portal.

Some students may have accommodations for a memory aid, such as a formula sheet or memory cue sheet. Students using this accommodation will schedule and write their in-person tests in the Accommodated Test Centre. Follow all Test Centre procedures for confirming and uploading the test after the student has booked. 

Memory Cue Sheet Guidelines:

  • Single side of 8”x11” page
  • Includes coded memory “cues”, such as acronyms, lists, images, etc…
  • Does not include verbatim course content

See a google docmemory cue sheet example., external link, opens in new window

Formula Sheet Guidelines:

  • Single side of 8”x11” page.
  • Unelaborated/expanded and unlabelled root formulas.

If a student in your course requires a memory aid for a quiz, test or exam:

  1. Review the submitted memory aid for adherence to the guidelines.
  2. Provide specific feedback informing revisions, if needed.
  3. Approve the aid with an email message or by signing and dating the hard copy.
  4. Upload the approved memory aid on the AAS Faculty Portal (with the test file) or email the aid to testcentrefaculty@ryerson.ca.

If a student’s aid is not approved and they still choose to use it:

The Test Centre will email you to indicate the potential breach of academic integrity, in accordance with Ryerson University Senate Policy 60 and Policy 135. The unauthorised aid will be included in the test material returned to you. 

 

Students with an accommodation for extensions on assignments may request an extension if they need one due to disability-related impacts.

If a student in your course requires an extension:

  1. Consider the request in good faith. Students cannot be expected to disclose personal or medical information in order to apply this accommodation.
  2. Respond to student extension requests within a reasonable time period.
  3. Evaluate the request with respect to course structure, as well as administrative deadlines, essential requirements, and academic integrity.
  4. Approve the request or negotiate a revised submission date.

RU Noted Peer Note-taking is an AAS enhanced service, in which students already enrolled in your course share their notes with AAS-registered classmates who qualify based on disability impacts. Through our secure note sharing platform, both the identity of the note-taker and student requiring notes is kept confidential.

RU Noted does not generally support online courses, unless the course is delivered synchronously/live streamed. Students may request notes for online courses that are not live-streamed. If they do, you will receive an email indicating that you should not post any of the RU Noted advertisements in your course. If it is an exceptional case, RU Noted will contact you. 

If you have a student registered with RU Noted:

  1. You will receive an automated email when a student requests notes on the system.
  2. Post the included google docannouncement, external link to your D2L shell, along with the RU Noted recruitment video., external link

Instructors will not be notified when peer note-takers sign up for their course (this happens confidentially on the RU noted platform). If a student in your class expresses interest in joining the program as a note-taker, instruct them to email RU Noted directly. 

For more information, or to discuss accommodations not listed here, contact the Student Accommodation Facilitator listed on the student’s accommodation plan.

FCS or FCAD Questions?

If you have a general accommodation query or question related to how an accommodation applies to a specific course in FCS or FCAD, please connect with the Facilitator Liaison either through email, or call during their designated Faculty Drop in times listed below:

FCS: 

Diana Li

dianali@ryerson.ca

Faculty Drop-In: Fridays (10am-11am)

(416)-979-5000 ext 544772 

 

FCAD:

Leslie Simpson

leslie.simpson@ryerson.ca

Faculty Drop-In: Fridays (11am-12pm)

 (416)-979-5000 ext 552173