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COVID-19 and Online Learning Update: 

Due to Ryerson's response to COVID-19, all AAS programs and services are currently being offered remotely. Refer to relevant sections of this website for specific updates to our processes.

Managing Accommodations

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Each semester, you use the AAS Student Portal to:

  • Share your accommodation plan with your instructors.
  • Access RU Noted Peer Note-taking (if applicable).
  • Schedule accommodated tests (if applicable).

For all other inquiries, contact your Student Accommodation Faciliator.

Common In Class Accommodations

Some accommodations address how you receive course materials and how you participate in your classes. The way your accommodations are implemented may be different from one course to another: engage in a short conversation or email discussion with your instructor at the beginning of the semester to help clarify expectations.

At the beginning of the semester, ask your instructors what you should do to catch up on missed material and remain on schedule if you are absent from class. If you’ve missed a class due to disability-related reasons, communicate with your instructor as soon as you can. 

In your message:

  • Include the details of the missed class (course code, section).
  • Remind your instructor that you have an accommodation for absences.
  • Ask if there are any other learning activities you can do to make up the missed class, if needed.

If you are feeling behind and struggling to catch up, schedule an appointment, external link with the AAS Learning & Transition Facilitator for academic support.

Prior to audio-recording during your courses, email your instructors in order to receive permission.

In your message:

  • Include the details of the class (course code, section).
  • Ask for permission to record, reminding your instructor that you have an accommodation for audio recording.
  • Explain that you have signed an audio recording agreement with AAS, acknowledging that the recording is for your own exclusive academic use and will be deleted after the course ends.
  • Include your Student Accommodation Facilitator on the email.

If you would like support with using your audio recording accommodation in the classroom, schedule an appointment, external link with our Assistive Technology Specialist.

RU Noted Peer Note-taking is an enhanced service provided by Ryerson. If it is on your accommodation plan, you are encouraged to access it for courses in which you may find peer notes a positive reinforcement of your learning. Peer notes are generally offered for traditional, lecture-style courses only. They are not usually provided for discussion based tutorials, experiential courses, maker/studio classes, labs, or online learning. 

  • Access the AAS Student Portal and select "RU Noted".
  • Follow the prompts to request notes for relevant lecture courses.
  • Provide 7-10 days for a note-taker to begin uploading notes.
  • Download notes weekly, from the RU Noted platform on the AAS Student Portal.
  • Report any issues with notes to runoted@ryerson.ca

RU Noted adheres to strict timelines and procedures. For more information, visit the RU Noted webpage for students receiving notes.

If you have an interpreter, or if you require other communication assistance (eg. professional note-taker) as part of your accommodation plan, email aasbookings@ryerson.ca. Please include the names of any preferred interpreters or note-takers in your email, so that we can do our best to secure them for your semester.

Test & Assignment Accommodations

Some accommodations address how you demonstrate your learning. At the beginning of the semester, a short conversation or email discussion with your instructor can help clarify the expectations for using each of your accommodations.

Request an extension from your instructor as soon as you need one, as much in advance of the deadline as possible.

In your message:

  • Include the details of the course (course code, section) and the title of the assignment.
  • Remind your instructor that you have an accommodation for extensions.
  • Clearly ask for the extension and request an extended due date that works for you.
  • Work with the instructor to find an appropriate deadline, if your initial request is not accepted.

Remember, extension timelines can be a negotiation and you may not always receive your initial extension request. Instructors consider grading deadlines, academic integrity, and other variables when deciding an appropriate date for assignment submission.

At the start of each semester, review timelines for booking accommodated tests. The Test Centre booking platform generally closes approximately 1-2 weeks prior to final exams. For current dates, visit The Test Centre.

  • Book your accommodated test with the Test Centre using the AAS Student Portal, at least 10 days before the class is scheduled to write.
  • All tests should be booked for the same time and date that your class is scheduled to write, unless otherwise agreed upon by the instructor.
  • Contact testcentre@ryerson.ca if you require support with the system.

Missed the accommodated test booking deadline?

For quizzes, midterms, and tests: Submit an Exceptional Booking Request, external link not later than two (2) week days before the test date. The Test Centre will try to accommodate you based on resources available, but cannot guarantee your request will be approved. 

For final exams: Submit the Exceptional Booking Request Form, external link. Exceptional bookings are not guaranteed and the form is only available for 5 days after the final exam booking deadline.

Check your course outlines and the Ryerson Final Exam timetable for information about when your test is scheduled. Sometimes, the start time and end time, and/or the time between exams, will align with your test accommodations. Book these tests with the Accommodated Test Centre for the same time the class is writing, following all of The Test Centre’s guidelines.

If there is a scheduling conflict between your exam and your accommodations, or between multiple accommodated exams, work with your instructors to agree on a new date/time. Email your instructors detailing the issue and discuss options for new writing dates/times. 

Once you have confirmed the new writing time with your instructor, book your test on the AAS Student Portal. 

Don’t have the instructor’s approval but it’s getting close to the test booking deadline? Book your test for the originally scheduled time. If the instructor provides permission after the deadline, The Test Centre will try to reschedule your test booking.

 

How to Send Your Accommodation Plan

Placement 

Do you have a placement or practicum as part of your program? Do you think you may require accommodations?

Most students need a separate placement accommodation plan to meet their needs. This additional plan may require new documentation and can take some time to organize. Even if your placement details aren’t worked out yet, be in touch with your Student Accommodation Facilitator at least one semester before your placement to start working out a plan.

Once your placement accommodation plan has been created, you can share it with your program and/or your program’s placement office. Then, they can help ensure that you are matched with a site where your accommodation needs can be met.  

Keep in mind: Placement is not the same as a co-op opportunity. Accommodations for co-op experiences are generally arranged by the student and/or program, in collaboration with the workplace. Contact your Student Accommodation Facilitator for more information.

 

Accessible Format 

Accessible format services are available for AAS-registered students through Ryerson University Library Accessibility Services. If you have accessible formatting as part of your accommodation plan, academic materials such as textbooks and course readings can be converted into an accessible format for you. Types of accessible format include: readable PDF, Word (for screen readers), large print, MP3, and Braille. 

Contact

Email Sonya Panangaden (sonya.panangaden@ryerson.ca), the library’s Accessible Formats Technician, as soon as possible with your course codes. If you know your readings, please complete the Accessible Formats Request Form.

 

If you would like additional support regarding the details of your accommodations, contact your Student Accommodation Facilitator.