Contacting and following up with past, current, and/or prospective employers is an integral part of the career development and job search process. It can further demonstrate your interest in an organization or position; remind an employer about your relevant skills; strengthen your rapport with a contact; and illustrate your social etiquette - an important aspect of professionalism.
When corresponding with an employer, keep these writing tips in mind:
Make a personal connection — tailor your correspondence to your recipient by mentioning a topic that you discussed or a professional interest that you share
Be concise — avoid lengthy messages, going off topic and including extraneous details; this makes it easier for an employer to understand the main point of your message
Use the “inverted pyramid” structure — prioritize the content in your message from most to least important. This is a popular writing style used in journalism that can be applied to day-to-day correspondence
Proofread your letters or messages and ensure that there are no grammatical or spelling errors
Correspondence can take the form of a physical document (i.e. traditional letter), email or social media message. Throughout your job search, correspondence can include: