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Microsoft Outlook 2010 for Windows Vista and 7

If Outlook is already installed on your computer proceed to Step 4 – Creating a Windows Mail Profile for Outlook.

1. From the CCS download web page find Microsoft Office and click 2010 WIN.

2. At the Windows Security screen for ai-apps.ryerson.ca, type in your my.ryerson username and password and click OK.

CAS login screen

3. At the File Download screen, click Save. Save this file to your desktop.

File Download screen

Locate and double click on the msoffice2010.exe file.  Microsoft Office will provide a wizard to guide you through the installation.  Follow the prompts and make sure to select Outlook to be installed.

1. For Vista: click Start > Control Panel > Programs and Features.

For Windows 7: click Start > Control Panel > Programs > Programs and Features.

2.  Click on Microsoft Office from the list of installed programs and click Change.

3.  At the Change your Installation of Microsoft Office Professional Plus 2010 window, select Add or Remove Features and click Continue.

Add or remove features

4.  Microsoft Outlook will be listed with a red X beside it, meaning that it currently is not available.  Click the down arrow beside Microsoft Office Outlook and select Run All from My Computer.

Installation options

5.  Click Continue.

6.  Microsoft Outlook will begin configuring.  When completed click Close.

Configuration Completed

You must setup a Mail profile for Outlook.

1.  Click Start > Control Panel > Mail

Note: For Windows 7 users, if you cannot locate the Mail option, change View by to Large icons.

2.  If the Mail Setup window displays, click Show Profiles… 

Windows Mail Profile screen

3.  Click Add…

Add option in General window

4.  For Profile Name, enter Outlook and click OK.

New Profile window

5.  On the Auto Account Setup window check Manually configure server settings or additional server types and click Next.

Add New E-mail Account window

6.  At the Choose Email Service window, select Internet E-mail and click Next.

Add New E-mail Account

7.  At the Internet E-mail Settings window, enter the following information:

  • Your name
  • E-mail address: Your RMail address as usename@ryerson.ca
  • Account Type: IMAP
  • Incoming mail server: mail.ryerson.ca
  • Outgoing mail server: mail.ryerson.ca
  • Username: Your RMail address as usename@ryerson.ca
  • Password: Your RMail password.
    Note: If you are using a shared computer uncheck Remember Password.
Add New E-mail Account - Internet Email Settings

8.  Uncheck the Test Account Settings … option and click Next.

9.  At the Congratulations windows, click Finish to exit the wizard.

Add New E-mail Account - Finished

10.  Select Outlook and ensure Prompt for a profile to be used is selected.

11.  Click OK.

Mail dialogue box

1.  Click Start > All Programs > Microsoft Office > Microsoft Outlook 2010.

2.  When launching Outlook, at the Choose Profile window, select Outlook and click OK.

Choose Profile window

3.  At the Internet E-mail window enter your username and password. Click OK.

Internet Email - username

4.  From the Microsoft Outlook window, click File > Info > Account SettingsAdd or Remove Account Settings.

 

Tools - Add Account

5.  Double click the Account name you previously created.

Account Settings

6.  Confirm that the data displayed is correct [Step 4 Creating a Windows Mail Profile for Outlook – Task 7] and click on More Settings…

Add New Email Account

7.  At the Internet E-mail Settings window, click the General tab.  Enter:

Internet Email Settings - General

8.  At the Internet E-mail Settings window, click the Sent Items tab.

9.  Check Save sent items in the following folder on the server:

10.  Click + (plus symbol), to expand the folder list.  At this point you may be prompted to login to Outlook.  Select Sent.

Note:  First time users may not see a folders list and will have to return after setup.  (To return to this screen, go to Step 5 Configuring Outlook - Task 4.)

Internet Email Settings - Folders

11. At the Internet E-mail Settings window, click the Deleted Items tab.

12.  Check Purge items when switching folders while online.

13.  Select Move deleted items to the following folder on the server. This will ensure that deleted items will be removed immediately.  This helps to avoid reaching your mailbox quota. Should you wish to MANUALLY delete items from your trash, then this box should not be selected.

14.  Click + (plus symbol), to expand the folder list. Select Trash.

Note:  First time users may not see a folders list and will have to return after setup.  [To return to this screen, go to Step 5 Configuring Outlook - Task 4.]

15.  At the Internet E-mail Settings window, click the Outgoing Server tab.

Internet Email Settings - Outgoing Server

16.  Check My outgoing server (SMTP) requires authentication.  Check Use same settings as my incoming mail server if on campus.

Note: If setting up an off campus computer, select Log on using and enter your ISPs username and password.

17.  At the Internet E-mail Settings window, click the Connection tab.

18.  Select Connect using my local area network (LAN).

Internet Email Settings - Connection

19.  At the Internet E-mail Settings window, click the Advanced tab.  Enter the following settings:

  • Incoming Server (IMAP) type port 993 and SSL encryption.
  • Outgoing Server: select TLS encryption then type port 587.

    Note: Select TLS FIRST then type in the port number. These must be completed in this order or the port will reset.
Internet Email Settings - Advanced

20.  Click OK to continue.

21.  From the Internet E-mail Settings screen, click Next.

22. Click Test Account Settings …

23.  If prompted enter your RMail username and password.

Test Account Settings

24.  Once you receive confirmation that a test message has been successfully sent, click Close.

25.  From the Internet E-mail Settings screen, click Next.

Test Account Settings - Tasks

26.  At the Congratulations windows, click Finish to exit the wizard.

27.  Click Close to complete setup.

Add New Email Account - Finish

When starting Outlook select a profile for the email client to use.

1.  Click Start > All Programs > Microsoft Office > Microsoft  Outlook 2010.

2.  At the Choose Profile window, select Outlook and click OK.

Mail dialogue box

3.  At the Internet E-mail window enter your username and password and click OK.

Internet email - username