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Record a PowerPoint slideshow with narration and slide timings in Windows and MacOS

We recommend using the most up-to-date version of Microsoft Office. Office 365 Education is available for free to all full and part-time Ryerson faculty and staff.

You can also view this tutorial on the Microsoft website, where they show instructions for older versions of PowerPoint. View Microsoft Office: Record a slide show with narration and slide timings., external link

Record audio and add it to a slide on Windows

  1. Select "Insert", then select "Audio"
  2. Select "Record Audio"
  3. Type a name for your audio segment, click on the circular red "Record" button, and then begin speaking.
    • Note: Your device must have a microphone in order to record audio.
  4. To review your recording, select the square "Stop" button and then select the "Play" button.
  5. Click on the red "Record" button to re-record your clip, or select "OK" if you're satisfied.
  6. To move your clip, select and drag the audio icon to where you want it on the slide.
  7. Select "Play"

Set the playback options

Select the audio icon and then select the Audio Tools Playback tab. To choose how the audio file starts, select the Start drop-down arrow and select an option:

  • In Click Sequence: Plays the audio file automatically with a click.
  • Automatically: Plays automatically once you advance to the slide that the audio file is on.
  • When Clicked On: Plays audio only when the icon is clicked on.

Saving and sharing the presentation

Once you are done, click on "File", then "Save As…" and the save dialog box will appear.

Save as a video

You can also save your slideshow as a video. Visit Office's Turn your presentation into a video tutorial., external link Please note that this method will result in a larger file size. We recommend saving in HD (720p) for a good balance between file size and resolution.

 

Record audio and add it to a slide on MacOS

  1. In the navigation pane, click the slide that you want to add sound to.

  2. On the "Insert" menu, point to "Audio", and then select "Record Audio". You may get a prompt to allow Microsoft PowerPoint to access your microphone at this step.

  3. To start recording, click the circular red "Record" button.

  4. When you are finished, click the square "Stop" button.

  5. To listen to the sound that you just recorded, click the "Play" button.

  6. In the "Name" box, type a name for the sound, and then click "Insert". An audio icon appears on the slide.

Setting the playback options

You may prefer to play the audio narration automatically as the student clicks on each slide.

  1. On the slide, select the audio clip icon.
  2. On the PowerPoint ribbon, on the "Playback" tab, do the following, as needed:
    1. Determine when the audio clip should start playing: In the "Start" list, select "Automatically" or "When Clicked"

Saving and sharing the presentation

  1. Once you are done, click on "File" then "Save As…" and the save dialog box will appear.
  2. Click "On My Mac" to save locally to your computer.
  3. Select the folder you want to save to and click "Save"
  4. Upload this presentation on your D2L Brightspace course shell or Google Drive.

Save as a video

You can also save your slideshow as a video. Visit Office's Turn your presentation into a video tutorial., external link Please note that this method will result in a larger file size. We recommend saving in HD (720p) for a good balance between file size and resolution.

  

Share with Google Drive

Large file size (over 100 MB)? We recommend uploading your narrated slideshow to Google Drive.

Share with D2L Brightspace

If your file is small enough (under 100 MB), consider uploading your narrated slideshow directly to D2L Brightspace.