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Directory of Records
The Directory of Records (DOR) is in the process of being incorporated into Ryerson's Records Retention Schedule (RRS). To determine if Ryerson holds records on certain topics, search on key words related to the information you are seeking in the RRS.
Function |
General Records
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Personal Information |
I. Governance |
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| Academic program development | a. Board of Governors Membership | |
| Agendas | b. Honourary Degrees | |
| Appointments | c. Senate Membership [formerly Academic Council] | |
| Budget planning | ||
| Committees and Meetings (General) | ||
| Contracts and Agreements | ||
| Delegation of Authority | ||
| Elections and Referenda | ||
| External Relations | ||
| Government Relations | ||
| Intellectual Property | ||
| Minutes | ||
| Organization Charts | ||
| Policies, Procedures, Standards | ||
| Program Management and Administration | ||
| Program Planning | ||
| Program Review or Audit | ||
| Reference and Information | ||
| Records Management | ||
| Resolutions | ||
| Special Projects | ||
| Staff Meetings | ||
II. Student Administration
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| Records relating to student administration including undergraduate student recruitment and admissions, enrollment, records and government reporting. |
a. Admissions | |
| Course and exam timetables | b. Faculty and Departmental Student Files | |
| Promotion materials | c. Student Academic Advising | |
| Student Calendars | d. Student Academic Appeals | |
| Academic Advising resources | e. Student Awards and Scholarships | |
| f. Student Discipline (including non-academic discipline if escalated to Senate Appeals Committee) | ||
| g. Student Financial Accounting | ||
| h. Student Placements | ||
| i. Student Registration | ||
| j. Student tests, examinations and other evaluative materials | ||
III. Student Services |
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| Records relating to the provision of non-academic services and resources exclusively available to Ryerson University students. | a. Aboriginal Student Services | |
| b. Access Centre for Students with Disabilities | ||
| c. Career Services | ||
| d. Centre for Student Development and Counselling | ||
| e.Human Rights Services | ||
| f. Health Centre Records | ||
| g. International Services for Students | ||
| h. Learning Success Centre | ||
| i. Mature Students | ||
| j. Sports and Recreation | ||
| k. Student Housing | ||
| l. Student Non-Academic Discipline | ||
| m. Tri Mentoring Program | ||
IV. Community Services
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| Records relating to the provision of non-academic services that are available to both Ryerson Students, faculty and the public | a. Ryerson Athletic Centre [See also Student Services - Sports and Recreation] | |
| b. Ryerson Early Learning Centre (day care centre) | ||
| c. Ryerson University Day Camp | ||
V. Academic Program Management
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| Records relating to the provision of instruction, including records concerning academic program management, accreditation, continuing education, course management, exam schedules, evaluation of student work, and evaluation of instructors and courses. | a. Academic Review | |
| Curriculum, syllabus, course and program planning and development | b. Academic and Instructor Management | |
| Instructional development for faculty | c. Accreditation Files | |
| Teaching documentation (teaching schedules and responsibilities) | d. Faculty Course Surveys | |
| Graduate student supervision | d. Research and Innovation | |
| Learning documentation (assessment for awarding final marks) | ||
| Research and Innovation | ||
VI. University Advancement
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| Records relating to promotion of university and unit mission and programs, to ensuring good public relations and to expanding resources, including records concerning alumni activities, ceremonies and special events, donors and fundraising, media relations and outreach, and publications. | a. Convocation/Alumni Records | |
| b. Donor Files and Agreements | ||
| c. Planned Giving | ||
VII. Administration and Services |
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Business Services
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Records relating to business services including parking, duplicating and printing, bookstore, food services, One Card office, facility rentals, conference services, shipping and receiving. | Ancillary Services: One Card Office, Parking Office, Bookstore, Conference Services and Ryerson Theatre/Facilities Rental |
Campus Planning and Facilities |
Architectural drawings | Incident reports regarding campus and facilities |
| Building alteration files | ||
| Building constructions files | ||
| Building operations files | ||
| Building permits | ||
| Capital budget files | ||
| Environmental Health, Safety and Security Management | ||
| Lease records | ||
| Physical planning records | ||
| Service requests | ||
| Utilities records | ||
Computing and Computing Services (CCS) |
Records relating to provision of services to support the information resource, computing, and communications requirements of the Ryerson community including but not limited to the management of the university’s information technology such as voicemail services and assistance, computer assistance, computer training, computer lab bookings, exam grading, email accounts, website accounts | CCS |
Financial Services |
Accounting | Employee, Faculty and Student finance files [See also Student Financial Accounting] |
| Accounts payable | ||
| Accounts receivable | ||
| Audit | ||
| Banking and cash | ||
| Budgets | ||
| Loans, investments, guarantees | ||
| Procurement | ||
| Research accounting | ||
| Risk management – Insurance | ||
| Risk management – Waivers and releases | ||
| Signing authority | ||
| Taxes | ||
| Trusts and endowments | ||
General Counsel |
Contracts | Freedom of Information request files, evaluative materials regarding legal files |
| Legal case management | ||
Library |
Records relating to the operation and maintaince of the library as well as research and library materials | Library membership files |
Human Resources |
Benefits | Faculty, instructor and staff employment files |
| Employee Assistance Programs | ||
| Employee Relations | ||
| Grievances and Appeals | ||
| Payroll | ||
| Pension Management | ||
| Performance Development and Review | ||
| Position and Complement Planning and Management | ||
| Position Description, Classification and Compensation | ||
| Professional Development and Training | ||
| Recruitment and Hiring | ||
| Work Schedules, Absence and Leave Management | ||
Security and Emergency Services |
Records relating to maintaining the security of Ryerson University community including operational records, procedures and investigations | Incident reports related to security issues |
| Closed Circuit Television Surveillance Tapes | ||
| Photographs of individuals | ||
| Physical descriptions of individual | ||
| Personal contact information of those involved in security incidents or investigations | ||