Convocation Checklist for Grads
In order to be eligible to graduate, an Application to Graduate, opens in new window must be submitted if you are enrolled in your final course, semester or year of study. You must apply, opens in new window by the deadline date for either Fall or Spring Convocation, in order to be considered for graduation.
If you are attempting to register for your convocation ceremony, please note that you may only do so once your eligibility to graduate is confirmed.
Examine and verify your official name – the name listed on your student account in RAMSS, opens in new window will appear on your graduation award document. To make changes to your name, please go to the Identity Management and Personal Information, opens in new window page.
Meet all your program requirements in order to become eligible to graduate. Curriculum Advising will notify you of your eligibility vie email by the end of May. You can also check your status by logging into your RAMSS, opens in new window account.
Check the ‘Holds’ section in your RAMSS, opens in new window Student Center for any potential issues which will prevent you from receiving your award document. The final date to clear all financial and other obligations to receive your award document at your ceremony can be found here.
Check the convocation schedule to find out the date and time of your ceremony.
Register for your convocation ceremony. Here you can let us know if you or your guests have any accommodation requests.
Ensure your guests have their tickets. When you register you will require your guests' email or you will need to send them to your own email to print and distribute manually.
Review your RAMSS, opens in new window account to ensure that all financial and other obligations are cleared so your award document is not withheld.
Take your grad photos and order your class composite, external link, opens in new window. Both services provided by the Ryerson Students' Union.
Double check the convocation schedule to verify the date and time of your ceremony.
Print your registration confirmation or upload it onto your phone. Or ensure that you have your OneCard or student number ready for check in.
Personal items may be left in the line up area (this area is unsupervised) or you may bring them with you into the convocation arena. If you are arriving with your guests you may also leave items with them. Hold on to your phone for photos of your big day!
Let guests know that doors open 1h45min before the ceremony. They may arrive then or anytime before the graduand procession (10:00 a.m. or 3:00 p.m, depending on your ceremony time). There is no assigned seating.
Wear comfortable shoes – you will be standing for some time and walking up a few flights of stairs. For more information about what you can wear, read our regalia guidelines.
Arrive on time for your ceremony (8:45 a.m. for 10:30 a.m. ceremony; 1:45 p.m. for 3:30 p.m. ceremony).
Check in with your registration confirmation, or your OneCard.
Hold on to the namecard given to you at this time!
Pick up regalia (hood and gown) and line up in numerical order.
Process to the Convocation Arena (up a flight of stairs) where you will be seated before you cross the stage. Line marshals will give you instructions for the procession.
Get ready for photos by Lifetouch, external link, opens in new window as you cross the stage and afterwards.
You will be emailed login information to view your proofs typically a month after your ceremony. If you did not give your photo consent during the registration process you will not be sent proofs.
Pick up your award documents before you go back to your seat.
Note, you may not return to the same seat you were sitting in before you crossed the stage.
Remain seated until all of your colleagues have crossed the stage.
Post-ceremony celebrations are held on the fourth floor – they include light refreshments. Enjoy and celebrate!
Please return your regalia to Grad Gown Return no later than one hour after your ceremony. If you do not return your gown and hood you will be invoiced $300. You will not be able to obtain transcripts until payment is made or the regalia is returned in good condition.
Not Attending Convocation?
If you are not attending convocation, you may graduate in absentia, opens in new window. If extenuating circumstances arise that affect your ability to attend your convocation ceremony, a case-file may be started to evaluate your attendance eligibility. To start this process, please contact Curriculum Advising at email@example.com.
When graduating in absentia, after July 1 or November 1 (for spring or fall convocation), you may arrange a courier of your document by logging into your RAMSS, opens in new window account and submitting an Online Graduation Document Courier Request.
Alternatively, your award document will be made available for pick-up at the ServiceHub, POD150, opens in new window.
If you are unable to pick up your document yourself you may authorize someone else to pick it up on your behalf. You must provide this individual with a letter of authorization, which must include: your signature, your full name, your student number, your program name, term of graduation, and the full name of the person you are authorizing to pick up your document. The individual picking up your document must also provide photo identification proving they are the person stated in the authorization letter.