Virtual proctoring of handwritten exams using Proctortrack
Handwritten exams can be a challenge to proctor remotely. Using the following workflow, the exam questions are presented in a D2L Brightspace Quiz, proctored using Proctortrack. While the quiz is running, the students will complete their answer on paper. Using their mobile device, they will photograph their completed response and upload it to a Brightspace Assignment.
If you are considering using this workflow to collect handwritten exams, we have outlined a timeline of recommended tasks that can help to ensure success.
Your Onboarding Quiz is now set up! Once students begin the verification process, an Instructor will have to return to the dashboard to review any Flagged sessions.
As students will be handwriting and uploading their answers, be sure to create an “Onboarding Test Submission” assignment so that students can practice uploading files while in the onboarding environment. The Assignment configurations should allow for File Submission and for an Unlimited number of files per Assignment, since there may be more than one photo that a student needs to submit. Find out more about creating Brightspace assignments.
- Make the Proctortrack Module visible under Content.
- Send an announcement to students, informing them that the Onboarding test is available and they are to complete this quiz AT LEAST a week before the actual exam date. It takes a minimum of 4 hours for the Onboarding results to be processed and may require multiple attempts.
- Recommend to students that they should visit "Take an exam with Proctortrack".
- Once students have completed the Onboarding Quiz and their submission is processed, they will receive an email from Proctortrack notifying them if they have passed or failed the Onboarding process. If they fail, they will be prompted to try again.
Create and set up the quiz
- Create a quiz. Be sure to include “Requires Proctortrack” in the title. Unlike the Onboarding Test, it is recommended to select “Hide from Users” until closer to the exam date. Find out more about creating quizzes in Brightspace.
- Like the Onboarding Test, set the category to Proctortrack. It should already be an option in the list of Categories.
- Include all exam questions as Written Responses, but do not enable inserted images and attachments. Find out more about adding quiz questions in Brightspace.
- Do not present the questions as one per page, and please do not disable backwards movement.
- Set a Description and Introduction that makes it clear to students that they are to handwrite their responses, then upload them to a separate Assignment.
- Set restrictions as needed - including the Start/End Time, and Time Limit. Find out more about setting quiz availability in Brightspace.
- Like the Onboarding Test, set a Password. Do not share the password with the students.
Enable the quiz with Proctortrack
Create the Assignment
13. Return to Brightspace to set up the Assignment. Find out more about setting up individual assignments.
- The Assignment configurations should allow for File Submission and for an Unlimited number of files per Assignment, since there may be more than one photo that a student needs to submit.
- On the Restrictions tab, ensure that the Start Date and Due Date align with the timing set for the Quiz, with a buffer period at the end for students to upload (30 minutes is suggested).
- It is recommended to select “Hide from Users” until closer to the exam date.
Depending on your grading method, you can opt to associate either the quiz or the assignment with a Grade Item in the gradebook.
- Add the Special Access details into the Quiz. Find out more about providing Special Access in Brightspace Quizzes.
- Be sure to match any adjustments in the Special Access of the relevant Assignment, including the buffer time for students to upload. Find out more about providing Special Access in Brightspace Assignments.
Notify students who have not taken the Practice Onboarding Quiz
Please notify any students who have not attempted the onboarding test a week before the exam date.
ProctorTrack works with most assistive technologies, including screen readers, dictation, and various literacy software.
Faculty can allow the use of specific applications during the exam. Common assistive technologies are whitelisted by default, however certain web-based applications or literacy software may need to be whitelisted.
Kurzweil (online) with ProctorTrack
Instructors will need to whitelist Kurzweil for the exam.
- Please refer to eCampusOntario’s guide on whitelisting URLs in ProctorTrack., external link
- Under “Enter URL to make Whitelist”, input these three URLs: https://www.kurzweil3000.com/KLogin.php, https://www.kurzweil3000.com/ShowFileList.php, https://www.kurzweil3000.com/ReadFile.php
- Lastly, the instructor will need to provide a hyperlink to Kurzweil online, within the quiz instructions in D2L. Instructors must set hyperlink to “Open as an External Resource” so it doesn’t open in the same window.
Individual student settings
Instructors can configure settings in the “Students Settings” tab within the dashboard, depending on the accommodation needs or requirements for a specific student. Various settings include: allow copy/paste, allow multiple monitors, opt-out of photo ID scan, and much more.