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Ryerson Recharge

As the pandemic continues to evolve, Ryerson University acknowledges the ongoing impact on our employees and our leaders. As we look towards the months ahead, hopeful for a global downward trend in infections and an increase in vaccination rates, the Office of the President, along with the senior executive group are pleased to announce refreshed Ryerson Recharge work norms to support employee wellbeing.

When Ryerson Recharge was launched last year, the campaign stressed that it is critical that we each take care of ourselves and our loved ones. This must continue to be our first priority.

Refreshed Recharge work practices for summer 2021

While faculty and staff will recognize many items from last summer, some additional measures have been introduced in an effort to further support our community. This includes an additional recharge day and a university closure day in July to create a four day long weekend.

These norms are not a one-size fits all, however we strongly encourage departments to work together to determine how to implement them, and to consider additional department or unit-specific practices to support wellbeing and balance.

While some norms have been in place all year, others such as summer hours will be in place from the week of June 28 until September 7. Leaders are encouraged to find ways to implement as many of the norms as possible on a regular and ongoing basis.

Extra Ryerson Recharge day to recognize your efforts

In recognition of your continued contributions to Ryerson during this challenging time, the Office of the President has implemented an additional Ryerson Recharge day for all employees who report vacation and other absences through eHR.

To use this day, follow the standard process to submit time off in eHR and select “Ryerson Recharge” as the absence name. It will be available in eHR after July 1. The day must be taken before December 23.

A university-wide closure on July 2

The university will close for a mental health day on Friday, July 2, extending the long weekend to four days.

Employees who are required to be on campus on July 2 should work with their leader to choose another day off based on operational requirements.

University-wide summer hours 

For July and August, the university will close at 3 p.m. on Fridays. This should mean employees are able to sign off work at 3 p.m. wherever possible. Leaders and employees have time between now and when this begins in July to find ways to adjust varying work schedules accordingly.

Please note this does not apply to teaching activities if classes or exams are scheduled after this time.

Meeting-free-Fridays for the summer

Meeting-free-Fridays for July and August will allow for focused time to accomplish tasks, move projects forward, end your week well and to help address online meeting fatigue. Of course some urgent meetings will still need to take place on Fridays, but these should be the exception, not the expectation. While meeting-free-Fridays are being implemented specifically for the summer, some units have been able to make this a new norm year-round.

No evening or weekend emails unless urgent 

When people receive emails during these times, it creates pressure to respond immediately to show presence and attentiveness. Avoid sending emails after 7 p.m. unless it is an urgent matter. If you are using Gmail, consider using the schedule send option for non-urgent emails sent in the evenings or on weekends.

Meetings conclude by 6 p.m. at the latest

We know it’s easy to extend work days into evenings and weekends. While we encourage leaders to be flexible with employees, it’s important that flexibility does not lead to expectations to be online after normal working hours. By setting boundaries for when meetings are held, we can help support mental wellbeing.

Book meetings in 50 or 20 minute increments

Keeping meetings to a shortened time allows us to have built-in breaks in our calendars.