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Faculty, Staff & Visitor Health Screening

A person holding a cellphone looking at the RyersonSafe app.

The university continues to limit access to campus unless your position requires you to be on campus as part of your duties and you have been approved by a senior leader. 

Faculty, staff and essential visitors who have been approved to access campus are required to complete health screening prior to coming to campus each day. This includes anyone who has an employment relationship with the university, such as graduate students working as TA/GA/researchers.

Essential visitors include service providers, contractors, suppliers, couriers/delivery services, and any other individuals providing a service on Ryerson campus. Please note that if you are coordinating an external essential visitor coming to campus, you are required to advise them of this process and share this process with them.

The form does not replace department-specific COVID-19 protocols such as contact tracing or advanced scheduling

Many areas on campus will have additional COVID-19 processes, such as processes for booking an appointment in advance or local contact tracing logs that must be followed in addition to health screening. Please reach out to the area on campus you are visiting to confirm additional requirements prior to visiting campus. 

Complete health screening in RyersonSafe

Health screening can be accessed using the RyersonSafe mobile app:

  1. Download the RyersonSafe App if you do not already have it.
  2. Open the RyersonSafe app on your mobile device.
    • If you already have the RyersonSafe app downloaded, you may need to update your settings to view the health screening. To update your settings, tap the Ryerson logo at the top of your screen. 
  3. Select “COVID-19” > “Start Health Screening”
    • Students, faculty and staff will be required to enter your Ryerson credentials. 
  4. Complete the health screening questionnaire. 
  5. Once complete, you will receive a “badge” to show your completion and status of pass or fail. 

We encourage all faculty and staff to download the RyersonSafe app as it is the university’s tool for mass notification that will send alerts in urgent situations that pose an immediate safety or security risk to the community. 

If you do not wish to download the app, you can also access the required health screening by visiting the RyersonSafe Health Screening webpage. After you complete the web form, an email confirmation of your screening result will be sent to you from noreply@apparmor.com. This email can be used as proof of screening completion.

Indicated supervisors/contacts will receive confirmation of your screening status

Faculty, staff and essential visitors completing the screening are asked to provide a contact/supervisor’s email:

  • Staff should indicate their direct supervisors/managers. 
  • Faculty should indicate their dean or designate. 
  • Contract lecturers should list their chair/director.
  • TA/GAs should list their Supervising Instructor.
  • Visitors/contractors should indicate their Ryerson contact’s email.

You and the contact you entered will receive an email notification of the form submission and whether or not they have been cleared to access campus. 

Who will see the form responses? 

Email confirmations sent to employees and their indicated contact for the confirmation email will not include individual responses or details about answers to the screening questions. It will indicate:

  • whether or not someone has passed or failed the screening overall, 
  • the buildings they plan to visit, 
  • their indicated arrival/departure times.

The information collected is strictly limited to Ryerson staff who may need to know this information as part of their roles supporting Ryerson's COVID-19 response, such as performing contact tracing and possible reporting to Toronto Public Health if required. 

Additional frequently asked questions

If you receive notification you have failed the screening, please do not enter Ryerson campus, including any outdoor or partially outdoor spaces.

Please notify your supervisor by email and cc your HR partner to coordinate remote work or time off if needed.  

See additional information on what to do if you are experiencing symptoms or have been in close-contact with a confirmed or probable COVID-19 case.

Yes, in some cases, leaders may want to designate an appropriate individual (i.e. an administrative or departmental assistant) to receive health screening notification emails.

Yes, according to the guidelines outlined by the Ministry of Health, health screening should take place at the beginning of an individual’s shift each day.

Unfortunately not. As outlined by the Ministry of Health, health screening should take place on the same day you are visiting campus. With that in mind, it is also only applicable to the day on which it is submitted.

In order for your supervisor to receive the notification email that you have completed the health screening, you are required to enter their accurate address. If it is entered incorrectly, the email will not be delivered. 

As a reminder, if you receive an email indicating you have not been approved to access campus, it is your responsibility to not access campus, and where appropriate, advise your leader per regular sick leave protocols.

If students are accessing campus as part of their employment relationship with the university, they should select “Employee” when completing health screening so their supervisor receives confirmation of their screening completion. 

If accessing campus as part of your student relationship, please select “Student”. If both, select “Employee”.

No, this form does not replace department-specific contact tracing logs or any other previously established COVID-19 measure implemented by the university or individual departments.

Yes, as long as screening students for approval to attend on-campus activity was outlined in the Employee Health & Safety Risk Assessment.

If you are experiencing COVID-19 symptoms or have been in close-contact with a confirmed COVID-19 case

Employees should not come to campus if they experience COVID-19 symptoms or have tested positive for COVID-19, regardless of vaccination status.

Employees who have not been vaccinated should also not come to campus if they: 

In any of these circumstances, employees are advised to complete the Government of Ontario’s COVID-19 self-assessment, external link tool to determine how to seek further care, regardless of vaccination status. Based on these instructions, if no further self-isolation or medical follow-up is required, employees should return to work or follow regular sick leave protocols and return to campus once they are no longer ill.

If you are fully vaccinated, and unsure of whether or not you should self-isolate, complete the COVID-19 Self-Assessment Tool, external link.

For additional guidance, review the PDF fileGovernment of Ontario’s You’ve been exposed to someone who has tested positive for COVID-19, now what?, external link infographic. If you require an accessible format, please contact ehs@ryerson.ca.

What to do if you feel unwell while on campus

If you start feeling unwell while on campus please:

  1. Stop your work and make reasonable effort to distance yourself from others. 
  2. Ensure that your work area is in a safe state. 
  3. Contact your supervisor and go home. 
  4. Stay home and PDF fileself-isolate, external link and complete the Government of Ontario’s COVID-19 self-assessment, external link tool to determine how to seek further care.

When to end isolation

If you have been ill with COVID-19 (tested positive)

General public health guidelines recommend that if you have been ill with COVID-19, you can stop self isolation 10 days from the day you were tested if you had no symptoms, or 10 days from the day you started experiencing symptoms. Individuals may return to campus/work after the required self-isolation period if they don't have a fever and their symptoms have been improving for 24 hours. You should maintain physical distancing measures and continue to follow health and hygiene best practices for preventing virus transmission. 

If you have been identified as a close contact of an individual with COVID-19

Individuals who are not fully vaccinated must self-isolate for at least 10 days from the last day they had close contact with the positive case. If you undergo testing and receive a negative test result, you must continue to self -isolate for the full 10 day period.

Close contacts who are fully vaccinated or tested positive for COVID-19 in the last 90 days may not be required to self-isolate if they:

  • have no symptoms related to COVID-19;
  • are not immunocompromised;
  • are not a hospital inpatient; and
  • have not been otherwise instructed to self-isolate for 10 days by TPH.

Close contacts who are fully vaccinated or have tested positive for COVID-19 in the last 90 days are advised to seek testing and should still monitor for symptoms of COVID-19.

For additional information, visit the Toronto Public Health information on COVID-19: What to Do if You Are a Close Contact, external link.

If you have received direction from a health agency to self-isolate 

If you have received a recommendation to self-isolate, follow the directives of the health agency or medical care provider on when to end isolation. 

Returning to campus

There are no tests of clearance that are required to return to campus — you do not need proof or a doctor’s note. If employees are still unwell after their 10 day isolation period they should be advised to contact Telehealth Ontario, external link or their health care provider.

Telehealth Ontario 

Toll-free: 1-866-797-0000
Toll-free TTY: 1-866-797-0007

Toronto Public Health Hotline

8:30 a.m. – 8 p.m.
Telephone: 416-338-7600
TTY: 416-392-0658