Skip to main content
What are Practice Requirement Records (PRR’s)?

Ontario legislation specifies certain surveillance requirements for those entering into healthcare practice settings. The Collaborative Program protocol was developed in accordance with the communicable disease surveillance protocols, specified under the Public Hospitals Act, to meet the requirements of our students’ placement settings. This process is necessary to ensure that our students protect their health and safety, and the health and safety of patients, visitors, employees and other students. Completion of this information is not optional. All sections must be completed as outlined. Our placement partners have the right to refuse students who have not met all of their pre-placement requirements. 

PRR forms can be found on the CPO website.

The CPO does not retain copies of your documents. Keep them safe as each placement agency throughout your program has the right to view and/or request copies of them.

What is the PRR policy?

If a student misses the deadline for PRR submission, the PRR policy takes effect. This policy can be found on the CPO website.

When should I submit my PRR’s?

PRR’s should be submitted by the deadline. To avoid lineups, it is advised to not wait until the deadline date to submit PRR’s. Plan accordingly.

When should I apply for my Vulnerable Sector Screen (VSS) Police Check?

Returning students should submit an application for their VSS in late April; entry-level students should submit their application in mid to late-October (after October 9th). 

Your VSS needs to be valid for the entire duration of your placement. If you are a student entering year 1, it must cover the entire Winter term. If you are a returning student it must cover the entire academic year. 

Do not apply too early. Your VSS cannot expire during the academic year. If it does you will need to apply for a new one. Generally, Toronto Police Services can take up to 8 weeks to process your VSS Police Check.

 

How do I apply for a Vulnerable Sector Screening Check?

If you are a resident within the GTA, you need to come to the Central Placement Office with Ryerson OneCard at hand to fill out a Vulnerable Sector Screening Check form and further instructions will be provided at that point. 

 

For residents outside of Toronto, a letter needs to be provided from our office to the region in which you are requesting a Police Check (eg. Peel Region, York Region, Halton Region). Please provide your Ryerson student number and full legal name so that a letter may be drafted and sent to you.

 

For current entry-level students at Ryerson, please wait until after October 9th to come and pick up a GTA VSS request or e-mail us back after October 9th for a VSS request letter from outside the GTA region. Year 1 Clinical Placements occur in the Winter semester and many sites prefer that students' VSS clearance checks are not done too early.

My placement is requesting a six month police check. Must I comply?

Yes. Some placement partners will not permit students on site unless the VSS Police Check is less than six months old. If this is the case for your placement, an alert will be placed on HSPnet in order to give you time to obtain a new VSS. 

Note: It is the prerogative of placement partners to determine which students are allowed on site. If students do not comply with all requirements they jeopardize their placement and their progress in the program.

When should I get my TB test done?

For students entering year 1: evidence of a two-step TB test is required as a baseline. We recommend doing this sometime between the months of May and August. 

For returning students: a one-step TB test is required. If there is documentation of a previous two-step TB test proceed with one-step test.  Your one-step test must be completed within 12 months of your last two-step test.

Where can I get my Mask Fit done?

CPO does not preform mask fit testing. Many organizations provide this service, however the St. Michael’s program is close to campus and many students choose to have their mask fit test done there. For information, please follow this link.

What level of CPR do I need to complete?

For placement purposes, students must have an HCP-level CPR certification (some providers label it as Basic Life Support or BLS). It must be re-certified on a yearly basis and must be valid for the entire school year.

When should I do my bloodwork to confirm immunity to communicable diseases?

If you are an entry-level student who requires evidence of immunity to measles, mumps, rubella, varicella and hepatitis B, please consult with your Healthcare Provider over the summer months (between May and August) 

A number of students have experienced difficulty with confirming their immunity to these communicable diseases. When lab reporting is inconclusive or negative, students must receive booster shots, wait for up to 8 weeks, and redo the lab testing. It is imperative to begin this process early.

How and when do I hear about my placement?

You will receive your placement via HSPnet. Most students will not learn about their placement until approximately 2 weeks prior to the start of placement. 

All information pertaining to your placement will be posted on HSPnet. 

It is your responsibility to check HSPnet frequently as information can be updated and/or added on a daily basis.

What is HSPnet?

HSPnet is the Health Sciences Placement Network. It is the means by which placements are requested by the CPO. HSPnet is an online resource where students and faculty can locate information about their placement location, as well as important orientation details. Visit their website.

What if I forget my HSPnet login?

Email cpo@ryerson.ca from your Ryerson email. Include your program and student number.

Can I arrange my own placement?

No. Students are NOT to arrange their own placements.  All practice placements for the Collaborative Nursing Degree Program (regardless of site) are organized through the CPO at Ryerson University.  The CPO has pre-existing relationships and affiliation agreements with our partners (agencies/hospitals) throughout Ontario for practice placements.  Our partners will only accept students for placements that have been arranged by their placement offices directly with the CPO.

Can I request a specific placement?

No. Placement partners consider many factors before deciding to accept a student for placement. Not all placement partners accept students every year.  Placement partners may limit the number of students accepted based on organizational changes and structures.

Please note:  Ryerson University, including the Daphne Cockwell School of Nursing, is supportive and inclusive of all people who experience barriers.  Practice placement opportunities may involve working with diverse populations who experience barriers.  Barriers may include, but are not limited to, literacy level, sexual orientation, language, culture, geography, social factors, religious practices, education, economic circumstances, mental and physical ability.

What is a Placement Information Record (PIR)?

Each Winter the CPO requests that students entering year 3 and 4 complete a PIR in order to assist Placement Coordinators to make decisions regarding placement assignments. 

For students entering year 1: PIR form is not used.  Students use Student Site Selector. Further information about Student Site Selector will be communicated via HSPnet during the academic year. 

For students entering year 2: PIR form is not used. Keep your address and contact information up to date in RAMSS and HSPnet. 

Depending on the year of study, placement decisions and student assignments are based on some or all of the following: Curriculum requirements, address information, placement availability, past practice experience, interviews and faculty consultations. 

PIR forms can be found on the CPO website.

Please note that you must be logged in to your Ryerson.ca account (and logged out of all other email applications) when completing the form.

What is a year 4 Year-Long Placement Program?

Students in year 4 have the opportunity to apply for year-long placement programs. These are select opportunities to undertake year-long placements that take a programmatic approach, involving a prearranged variety of clinical settings within the facility.  Program details will be provided prior to the application process, which takes place each Spring. Interested students are required to undertake an application process, which involves consultation with faculty, and, sometimes, interviews with the facility. Students who have been accepted into a year-long program placement must remain for both terms and rotate as arranged by the partner.

What is a year 3 placement?

The year 3 nursing practice course provides students with an opportunity to develop experience working with clients in a variety of community-oriented settings. Using a theoretical approach that is relevant to the practice setting, students collaborate with individuals, families, groups and communities to ensure creative, caring, flexible, culturally sensitive nursing practice. Opportunities to develop skill in health promotion strategies, community based assessment and program planning and evaluation are encouraged. There will be an emphasis on the critical use of research findings to guide practice as well as a continued emphasis on self-reflection. Students work independently in nursing practice settings with agency personnel and a faculty advisor. 

Many year 3 placement partners require students to interview prior to starting placement; there are also a number of year-long placements.

Can students complete a placement at the Hospital for Sick Children (HSC)?

There are very few opportunities to undertake HSC placements. These placements occur only in year 3 and 4 of the program. Interested students are required to interview at the facility and have a minimum CGPA of 3.0. If you are interested in applying for a placement with the HSC, please check your Ryerson email account for updates and for year-specific application forms and instructions – messages are usually sent late February/early March. Applications received after the due date are not accepted. 

Aside from the minimum CGPA requirement, please also be aware that HSC placements are based on some or all of the following: curriculum requirements, placement availability, past practice experience, review of application, interviews and faculty consultation. 

The CPO will screen all applications and forward a shortlist to the HSC, which conducts its own selection process and makes the final decisions.

What happens if I miss my placement site orientation?

Placement partners will not permit students to enter practice if they miss their site specific orientation. If you miss orientation you jeopardize your placement and your progress in the program. The CPO is not under any obligation to locate a new placement if the old one is cancelled due to a missed orientation.

What do I do if I had an incident or accident at placement?

For instructions on incident reporting, please go to our website.

Can I do an international or intranational (rural) placement?

Yes, this is possible. Please find further information on our website.

Can I request a placement where I work or volunteer?

No. The CPO strives to afford students practice experiences that are free from a conflict of interest. That means, students should not be actively working or volunteering in a setting in a different capacity that may alter manager/educator/preceptor/client or family member expectations. Please remember, practice placements are evaluative. Students are expected to report any potential conflict of interest to CPO or Site Lead Faculty for further assessment.

What do I do if I lose my clinical badge?

To obtain a replacement badge, you must contact the CPO. The CPO will contact the One Card office. The One Card office will print the new badge. The fee for a replacement badge is $20.00, payable to the One Card Office.

Do I have to use my Ryerson email address?

As per Ryerson's Policies, all students must use their Ryerson email address when corresponding with faculty and staff.

How can I complete my Nursing Practice courses?

The purpose of the nursing practice courses is to provide you with an opportunity to apply theory from the program courses in a practice setting. You have a choice of using your own work setting (for RNs only) or have the Central Placement Office (CPO) find you a practice setting.

What is a Practice Placement?

A Practice Placement is when you attend a healthcare setting different from your workplace in order to complete a nursing practice course. Placement settings are completely determined by availability, and may be within any of the following areas: hospitals, public and community health, and/or long term care facilities. 

Practice Placements are arranged by the staff in the CPO. Practice Placements are generally timetabled for 2 days per week. 

Placement students must also complete a Practice Requirement Record (PRR) prior to being placed. 

Students must accumulate 195 hours of work over the semester to be applied towards the course. 

Post Diploma full-time and part-time students must complete two Practice Placements prior to graduation.

What is a Work Study?

A Work Study enables a student who is a registered nurses (RN) to complete a nursing practice course within his/her own workplace, applying the knowledge learned in the Post Diploma Degree Program to the work environment. The assignments allow the student to examine work events within the context of theory. 

Students must accumulate 195 hours of work over the semester to be applied towards the course. 

Students must provide the CPO with proof of approval from their Manager and their employers to the Student Placement Coordinator in order to do a Workstudy placement. Students then complete and submit the Workstudy PIR. 

You also may have the option to be a preceptor for a third or fourth year Ryerson Collaborative Nursing Degree Program student in your own workplace setting. Third year collaborative students do placements every Tuesday and Wednesday for 14 hours/week for 12 weeks. Fourth year collaborative students do 16 hours per week for 12 weeks in the first semester and 32 hours per week for 12 weeks in the second semester. All 3rd and 4th year collaborative students follow their preceptor’s schedule when in placement. 

If you are interested in being a preceptor for a third or fourth year collaborative student, you need to do the following: 

  1. Speak to your Manager and the employer’s Student Placement Coordinator and receive their approval to be a preceptor for a third or fourth year collaborative Ryerson University nursing student as part of your work study.

  2. Complete and submit the Workstudy PIR (available on the CPO website).

  3. When you receive confirmation and know the student’s name, you need to provide this information to your Hospital/Agency Student Placement Coordinator.

What is the eligibility criteria to apply for a Challenge Credit towards (C)NCL 800?

You must be a program student who has completed all prerequisite nursing courses, and an RN who has successfully completed a Canadian Nurses’ Association (CNA) Certification Program. 

Submit this form and send it to the Student Affairs Coordinator along with a copy of the CNA Certificate.

 

Can I arrange my own placement?

Students are NOT to arrange their own placements. Please be advised that all practice placements for the Post Diploma Degree Program must be organized though the CPO at Ryerson University. The CPO has pre-existing relationships and agreements with partners (agencies/hospitals) throughout Ontario for practice placements.  Our partners will only accept students for placements that have been arranged by their placement offices directly with the CPO.

Please note:  Ryerson University, including the Daphne Cockwell School of Nursing, is supportive and inclusive of all people who experience barriers.  Practice placement opportunities may involve working with diverse populations who experience barriers.  Barriers may include, but are not limited to, literacy level, sexual orientation, language, culture, geography, social factors, religious practices, education, economic circumstances, mental and physical ability.

Can I request a specific placement?

Placements are not always available in each location. The following variables have an impact on placement confirmation: geographical preferences, placement availability, past practice experiences and curriculum requirements.  Community partners (hospitals and agencies) consider many factors before deciding to accept a student for placement. Not all hospitals and agencies accept students every year. They may also limit the number of students accepted based on organizational changes and structures.

How do I apply?
Who should I contact if I need assistance with my nursing practice application?

Contact the CPO Program Assistant at cpo@ryerson.ca

Where can I find the Post Diploma Student Handbook?

It can be accessed from the School of Nursing website. 

 

What is the Practice Requirements Record? (FOR PRACTICE PLACEMENT STUDENTS ONLY)

The Practice Requirements Record (PRR) form is a document, that’s purpose is to document requirements needed to complete practice (e.g. immunizations) that every student must complete and submit to the CPO before attending a practice placement. The PRR form can be downloaded from the CPO website. The CPO can only accept original documents. 

Please note: RN students doing a workstudy placement do not need to submit a PRR.

What is the Placement Schedule? (FOR PRACTICE PLACEMENT STUDENTS ONLY)

There is enough flexibility in your academic schedule to follow the preceptor’s schedule of 2 shifts/wk for 12 weeks. Your placement is not just on “Thursdays and Fridays”. It may also include Monday to Sunday, days, nights and evenings.  Please note that there is an expectation that weekends are included as per the preceptor’s schedule.  You will meet with your preceptor when your placement starts and arrange your schedule. 

It is understood that following the preceptor’s schedule takes priority over a student’s personal commitments including employment. Placement partners expect students to be flexible to meet their preceptor’s work schedule.  Our Partners will only confirm placements for nursing students who follow the preceptor’s schedule.  Placements will be cancelled if students do not follow the placement preceptor’s schedule. 

Students cannot take vacation during placement shifts, nor can they pre-schedule shifts with the preceptor in order to take vacation during the semesters. Students who are absent from practice placement due to an illness are required to submit a doctor’s note to his/her Faculty Advisor. Students are also not permitted to finish their clinical placements prior to the end of Week 11 of the semester.

Where can I obtain an ID Badge? (FOR PRACTICE PLACEMENT STUDENTS ONLY)

All PDDP students must wear their Ryerson OneCard as the official identification card for the Ryerson University Community during their practice placement. 

Apply In-Person

  • To be eligible, you must be enrolled in a course, in RAMSS, for the current semester

  • OneCards are issued onsite and available within a few minutes (aside for wait times) 

    OneCards are only issued in person at the OneCard Office and cannot be mailed.  When picking up your card, be sure to have your student number and Valid Government Issued Photo ID (for a list of accepted documents and requirements, please visit https://www.ryerson.ca/onecard/gettingthecard/idrequirements.html).

    For more information please contact onecard@ryerson.ca or 416 979 5000 extension 7565.

How do I hear about my placement? (FOR PRACTICE PLACEMENT STUDENTS ONLY)

Placements will be confirmed approximately 3 weeks prior to the start of placement. When confirmed, placements will be disclosed through HSPnet. You will receive instructions on how to log into HSPnet for the first time before your first placement.

Will I be required to attend an orientation session? (FOR PRACTICE PLACEMENT STUDENTS ONLY)

Hospital/Agency Orientation as well as the School’s Orientation session are mandatory for all students.  A placement will be cancelled if a student does not attend the orientation session.  Students must meet with their Faculty Advisor at the beginning of placement. Students must also attend the final meeting with their Faculty Advisor. Students are responsible for checking HSPnet and the CPO website regularly for updates.

Is Accommodation for Placements Provided? (FOR PRACTICE PLACEMENT STUDENTS ONLY)

Students with disabilities who require accommodation support during the nursing practice placement courses are instructed to register with Academic Accommodation Support and contact the CPO for further direction. For more information please read the Post Diploma Student Handbook.

Do I have to use my Ryerson email address?

As per Ryerson's Policies, all students must use their Ryerson email address when corresponding with faculty and staff.