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Ryerson University will be offering a limited number of in-person classes and services for fall 2021. To view information about important school-wide services, please visit the Ryerson COVID-19 page. If you are a current student and would like to reach us at the ServiceHub, please visit our ServiceHub Contact page.

Student ID and Personal Information

To ensure the integrity of Ryerson student records, all students must be associated with one Ryerson Student ID Number. This Ryerson Student ID Number encompasses all of the students’ academic history, class enrolments and financial information at Ryerson.

To assist Ryerson in maintaining accurate records, students have the responsibility to ensure that Ryerson is informed of any changes or corrections to their personal information. This information may include, but is not limited to the following:

  • Student’s first legal name or last legal name
  • Home address
  • Mailing address
  • Phone numbers
  • Date of birth

You can review the personal information Ryerson has on file through the Student Center in your RAMSS account.

A student looking at the camera and smiling. He is holding a phone in his hand.

Personal Data Change Form

Two female students sitting together on a bench in the ServiceHub, talking to one another.

Changes or corrections to name or date of birth may be submitted to Student Records by using the Personal Data Change Form.

Note: Supporting documentation is required for all name changes. For more details on the types of supporting documentation needed, please review the Personal Information Update section of the Academic Calendar.

How to Submit a Personal Data Change Form

While the ServiceHub is closed for in-person services, Student Records will temporarily accept Personal Data Change requests via email to studentrecords@ryerson.ca. Requests must come from your Ryerson email address and you must attach:
 

  • A scan or image of your Ryerson OneCard
  • A scan or image of your supporting documentation
  • A complete Personal Data Change Form

In exceptional circumstances where it is not possible to submit originals for required supporting documentation, you may submit certified true copies of the documents (stamped and signed by the issuing institution or notary public). Certified true copies must be accompanied by Ryerson's PDF fileStatutory Declaration Form for change of name, signed by a commissioner of oaths or notary public.

  • A certified true copy is a copy (usually a photocopy) of an original document that has been signed and sealed by the issuing institution or a notary public.
  • Generally, this requires submitting both the original and the copy to the notary, who will examine the original and the copy, and then affix their seal and signature on the copy, certifying that it is an original true copy.
  • A scan or photocopy of a document that does not have the sign and seal of a notary public is not a certified true copy.

Note: If you do have originals of your supporting documentation, Ryerson will not retain the original documents when you submit your Personal Data Change Form. Staff will verify that they have seen the original documents, make photocopies of the originals to use for processing your form, and return the original documents to you immediately.

Please note that this option is not currently available. Please refer to the How to Submit Your Personal Data Change Form instructions above for details.

In exceptional circumstances where it is not possible to deliver your Personal Data Change Form in person (e.g. you are on exchange, you are a distance education student, or you have graduated and are not living locally), you may submit your form by mail.

Personal Data Change Forms submitted by mail must be accompanied by Ryerson's PDF fileStatutory Declaration Form for change of name signed by a commissioner of oaths or notary public and certified true copies of the required supporting documentation.

Mail all required documentation to:

Ryerson University
Student Records
350 Victoria Street
Toronto, ON M5B 2K3

A commissioner of oaths is a person authorized to take your oath or solemn affirmation when you sign an affidavit or a statutory declaration.

A notary public is a person authorized to perform legal duties that including certifying documents, witnessing signings, and administering oaths.

  • The Law and Business Clinic at the Ted Rogers School of Management offers free one-on-one meetings with a lawyer through their Summary Advice Legal Clinic.
  • All full-time undergraduate students and all graduate students can also access legal services at no cost through Ryerson Students’ Union (RSU). Students can book half-hour appointments with the lawyer, who is on campus twice a week. For more information, please see RSU Legal Services, external link, opens in new window on the RSU website. To book an appointment, contact the RSU Internal Coordinator at info@rsuonline.ca or 416-979-5000 ext. 2325.
  • Part-time degree program, continuing education, and distance education students can access legal services at no cost through the Continuing Education Students Association of Ryerson (CESAR), external link, opens in new window. Students can book appointments with the lawyer during sessions held once a week.
  • To find a notary public office located near you, you can search for "notary public" using an online directory.
Notary Public Offices Near Ryerson

There are also many notary public offices located near Ryerson in downtown Toronto that can provide this service for a fee.

Note: This list is not meant to be comprehensive, nor is it an endorsement of any of the notaries public listed.

Last updated: October 21, 2015

Red Seal Notary – College Park

 777 Bay St at Market Level
 1-888-922-7325

Red Seal Notary

 100-25 Adelaide St E
 1-888-922-7325

Robert J. Bassermann

 214-120 Carlton St
 416-323-3741

David Mrejen

 5700-100 King St W
 416-830-3456

Edward Royle & Associates

 510-481 University Ave
 416-309-1970

Updating Your Address or Phone Number

You can update your permanent home address, mailing address, and/or phone number at any time through your Student Center in RAMSS. Detailed instructions are available on the RAMSS Support website.

Updating Your Primary Name

Your primary name is used on all official university documents, including transcripts, graduation award documents, and class rosters, and must be your official legal name. To make any changes to your primary name, you must submit a Personal Data Change Form and supporting documentation to Student Records.

To update your primary name:

  1.  Fill out a Personal Data Change Form.
  2. Ensure that you have originals or certified true copies of the required supporting documentation of your legal name (see the Reasons for Primary Name Change and Required Supporting Documents chart within this tab) and that the updated name/information on your form exactly matches what appears on the documentation you provide.
  3. Submit the form and supporting documentation. Staff will make copies of your documentation and return the originals to you.
  4. Your updated personal information will be entered exactly as it appears on your form and supporting documentation. If you only provide an initial for your first or middle name, it will be followed by a period when updated in RAMSS (e.g. Ethan J. Chan).
  5. It is advisable to check your RAMSS account five days after submitting your request to review the updated information for accuracy.

Supporting Documentation

A request for a name change must be supported by originals or certified true copies of two of the following accepted forms of government-issued identification, with at least one being a piece of government-issued photo identification.

Accepted Supporting Documentation
  • Canadian passport
  • Driver's license
  • Birth certificate
  • Canadian citizenship card
  • Permanent resident card
  • Marriage certificate
  • Change of Name Certificate
  • International passport
  • Certificate of Indian Status

Reasons for Primary Name Change and Required Supporting Documents

The specific combination of documentation required depends on the reason for the change:

Reason Required Documents

Spelling correction or addition to your surname or given name

Option 1: Birth certificate and government-issued photo ID

Option 2: Passport and second piece of government-issued ID

Change to married surname

Marriage certificate and government-issued photo ID

Return to maiden name Birth certificate and government-issued photo ID
Official change to your legal name

Legal Change of Name Certificate and government-issued photo ID

Note: A Legal Change of Name Certificate is a government-issued legal document that contains the details of all persons involved in the legal change of name, including the former name and new name.

Change of name and/or gender - transitioning/gender identity & expression

Ryerson's Statutory Declaration Form, signed by a commissioner of oaths.

Note: For complete details and forms, please contact Bruno Vani at bruno.vani@ryerson.ca. You can also find step-by-step instructions on the Transitioning at Ryerson page.

Graduation Award Document

The name that will appear on your graduation award document is the primary name on your student record. In order for any name changes to be reflected on your graduation award document, you will be required to submit the Personal Data Change Form to Student Records with appropriate supporting documentation by the published deadline dates for your graduation and convocation. See the Ryerson University Calendar for applicable significant dates.

Preferred Name

If you applied to Ryerson through OUAC (the Ontario Universities’ Application Centre), you were given the option to enter your preferred name. If you entered a preferred name on your application, this is the name you will see on the landing page of your Student Center in RAMSS.

Your preferred name is not visible to your instructors, will not appear on any official university documents (including class rosters, transcripts, and graduation documents), and cannot be changed after it is received from OUAC.

Former Ryerson Students

A name change will only be processed for a former student if you have made an official change to your legal name, and have a Legal Change of Name Certificate.

Submit your Personal Data Change Form and supporting documentation, including Legal Change of Name Certificate, using the same procedure as current students.

A name change will only be processed for an alumnus who has made an official change to their legal name, and has a Legal Change of Name Certificate. A Legal Change of Name Certificate is a government-issued legal document that contains the details of all persons involved in the legal change of name, including the former name and new name.

You must provide your Legal Change of Name Certificate and government-issued photo ID as supporting documentation.

To update your primary name as the result of a legal name change:

  1. Fill out a Personal Data Change Form.
  2. Ensure that you have originals or certified true copies of the required supporting documentation of your legal name (See the Reasons for Primary Name Change and Required Supporting Documents chart under the Students tab on this page) and that the updated name/information on your form exactly matches what appears on the documentation you provide.
  3. Submit the form and supporting documentation. Staff will make copies of your documentation and return the originals to you.
  4. Your updated personal information will be entered exactly as it appears on your form and supporting documentation. If you only provide an initial for your first or middle name, it will be followed by a period when updated in RAMSS (e.g. Ethan J. Chan).
  5. It is advisable to check your RAMSS account five days after submitting your request to review the updated information for accuracy.

Faculty (instructors and lecturers) and staff can learn how to update their primary name and other personal information on the Office of the Registrar site. Full details are available on the Faculty/Admin Forms and Documents page.

Other questions? Contact us at studentrecords@ryerson.ca.

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