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Space and Renovation Requests

Space and Renovation Requests

Facilities Management and Development (“Facilities”) oversees all space acquisition, construction and renovation work for Ryerson. Our portfolio is complex and has inherent challenges of aging infrastructure, interconnected building systems and connections to public utilities. It is essential for our infrastructure security and our community’s health and safety that work is to be completed only under Facilities’ oversight. 

Partnering with Facilities is the essential first step toward realizing your goals of acquiring new space and/or renewing facilities. New project requests are triaged, prioritized and scheduled with a view to balancing key university priorities with available resources. 

Learn more about project timelines

Our early involvement in your space or renovation request is a key ingredient to success because it helps us match our resources, staffing expertise and other facility renewal efforts to your project request — early planning assures the best outcomes!

An outline of the general timelines, approvals and processes for securing leased space and/or completing renovation and fit-out projects can be found on the following pages:

New space and project requests

The space and project requests are submitted through online forms. To ensure you have all the information you need to correctly fill out the online form you need, please review the information below, which reflects the questions that will be asked. If you can answer the questions below for your space or renovation request, then you have everything you need to fill out and submit the form.

Basic information

  • Full name of contact person or project lead
  • Department
  • Faculty or unit
  • Email address of dean or unit head
  • Short project title

Emergency Project

  • Is this request being submitted as an emergency project—one that requires immediate attention due to a health and safety concern, a mission critical repair or a renovation that requires immediate action?
  • Please describe the nature of the emergency (if applicable).

Space request

  • Project description 
  • Type of new space requested: students, faculty, staff or other
  • Please enter the estimated full-time equivalents (FTE) for students, faculty, staff or other.
  • Project deadline or move-in date
  • Proximity to main Ryerson campus that is required

Funding status

  • Is the funding source confirmed, anticipated or unknown?
  • What percent of secured funding will be from the sources below? 
    • Departmental budget (your area of responsibility)
    • Dean or senior director's budget
    • Grant(s)
    • Donations
    • Other secured funding sources
  • Do you anticipate additional funding to be required that is not yet confirmed?
  • What percent of anticipated funding will be from the sources below? 
    • Departmental budget (your area of responsibility)
    • Dean or senior director's budget
    • Grant(s)
    • Fundraising
    • Other anticipated funding sources
  • Fundraising status: please describe if fundraising for this project is a confirmed priority, if a fundraising plan is being developed, or if its status for fundraising is unknown.

Basic information

  • Full name of contact person or project lead
  • Department
  • Faculty or unit
  • Email address of dean or unit head
  • Short project title

Emergency Project

  • Is this request being submitted as an emergency project—one that requires immediate attention due to a health and safety concern, a mission critical repair or a renovation that requires immediate action?
  • Please describe the nature of the emergency (if applicable).

Renovation request

  • Location of renovation
  • Is a project estimate required?
  • Renovation project description
  • Are there communications requirements such as AV, IT or telephone?
  • Are there security requirements?
  • Are there moving or storage requirements?

Funding status

  • Is the funding source confirmed, anticipated or unknown?
  • What percent of secured funding will be from the sources below? 
    • Departmental budget (your area of responsibility)
    • Dean or senior director's budget
    • Grant(s)
    • Donations
    • Other secured funding sources
  • Do you anticipate additional funding to be required that is not yet confirmed?
  • What percent of anticipated funding will be from the sources below? 
    • Departmental budget (your area of responsibility)
    • Dean or senior director's budget
    • Grant(s)
    • Fundraising
    • Other anticipated funding sources
  • Fundraising status: please describe if fundraising for this project is a confirmed priority, if a fundraising plan is being developed, or if its status for fundraising is unknown.

An approved budget is not required to submit the forms, however any request requires the approval of a department manager or dean.