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Promotion to a Rank of Professor / Professor Pay Scale

Article 5.12 of the New Collective Agreement

In light of revisions to the Collective Agreement article governing promotion and the criteria for promotion being modified, the 2021 deadline for promotion applications has been extended by two months in order to allow faculty members sufficient time to prepare promotion applications following the release of the revised language in the Collective Agreement. As such, the deadline for applying for promotion will be November 30, 2021. Please note that the new Collective Agreement language related to promotion criteria will be circulated in the near future.

By December 1, 2021, the Dean shall provide the Chair of the FPC with any promotion packages (application form and promotion dossier).

The external referee assessments deadline has been extended from March 1, 2022 to April 15, 2022, and the deadline for the FPC to meet and make its decision has been extended from March 15, 2022 to May 15, 2022. If the external reviewer letters are available before April 15, 2022 the FPC may meet sooner.

The Dean reviews the FPC recommendation and member’s response and provides their recommendation to the VPFA by June 15, 2022 or two weeks following receipt of applicant’s response.


RFA Collective Agreement, Article 5A.13.F

The applicant shall provide to the Dean a promotion dossier, which contains a teaching, SRC and service dossier, as described in Article 5A.8 C, D and E respectively, except that teaching assessments (where available) and the Faculty Course Surveys (Appendix F) need only be provided for the last five years. The applicant shall include an additional three copies of SRC works he or she wishes to have sent to external reviewers. The applicant shall also provide the names of their nominee to the committee pursuant to Article 5A.3.F and the names of three external referees pursuant to Article 5A.13.E.1. The applicant may also include a list of people he or she does not want considered as referees. In addition the applicant should include an overview including, but not limited to, the following documents:

a) Table of Contents of the dossier;
b) Curriculum vitae, covering the member’s entire professional career, in an approved University format (OCGS format as per MOU 10);
c) The member’s annual reports for the last five years.

Recommended browser

Google Chrome (download here:, external link, opens in new window )

How to apply

Send a request to to obtain the “Promotion Dossier” folder.

How to access your Google Drive

  1. Log into, opens in new window portal
  2. Click the “Apps” tab
  3. Click “Google Drive”
  4. The shared documents and folders are located under the “Shared with me” link

Before you start uploading files (optional)

We recommend moving your Promotion Dossier folder to “My Drive” for easy access (simply drag the folder and drop it to “My Drive”).

We also recommend to “Download Google Drive”.  This will create a “Google Drive” folder on your computer.  You can simply drop your files into this folder, and it will sync the content with the shared drive.

Recommended file types

You can create and edit documents, presentations, spreadsheets and drawings on the Google Drive in the Google Docs format.  Such files do not use your storage space.

You can upload Word Doc, Excel spreadsheet or Power Point presentation and convert them into the Google Docs format (recommended for the files with simple formatting);

You can save your file as a PDF and upload it;

You can upload Word doc, Excel spreadsheet or Power Point presentation without converting them into Google Docs format;

You can scan your documents and upload them in a PDF format.

Tips for scanning documents

Where to scan:  you can contact Digital Media Projects office, opens in new window to get access to and help with the scanner

Recommended settings for scanning text:  200 x 200 dpi, grey scale

Recommended settings for scanning text with images:  300 x 300 dpi, full colour

If you have Adobe Acrobat Pro, we recommend save such scanned PDFs as an “Optimized PDF”.

How to submit

After uploading all your files, send an email to  The date and time on that email will become the official date and time of your Promotion Dossier submission.  As soon as we receive this email, we will change your permission rights from “Edit” to “View” and share your dossier with the appropriate individuals for review.

Who will be viewing your dossier

First: Dean, members of the Faculty Promotion Committee (FPC)

Second: External referees

Third: Vice-Provost, Faculty Affairs

What happens to your dossier after the review is done

Your dossier will remain on our drive.  It may be archived in the future.  Only VPFA and you will have access to it.  You will be able to download the files from our drive if needed.

Privacy and security

Read about privacy and security, opens in new window of Google Apps.

Help and tutorials

For help and tutorials, visit Google Drive Help website:, external link, opens in new window

November 30, 2021

Deadline for PDF fileapplying for promotion