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Departmental Reporting

Departmental financial reporting is a key task if you have financial responsibilities within your department. To assist you, there are a variety of financial reports that can provide accurate and timely information about your department’s current financial status.

In the Ryerson University Financial Information System (RUFIS or Oracle), opens in new window, there are several types of reports to select from when running monthly reports. To ensure your month-end reports reflect the most accurate information, review the general ledger closing dates for processing transactions in the financial system.

RU 3 Revenue/Expense 3 Selection (all cost centres)

Shows a summary of posted revenue, expense and encumbrance transactions for a specific period.

RU Actual GL Details Report

Shows details of posted revenue and expense transactions for a specific period. This report has four versions.

A. RU Actual GL Details Report
Displays the details of posted revenue and expense transactions for a specific period

B. RU Actual GL Details Report - with PO numbers
Displays the details of posted revenue and expense transactions for a specific period, including PO numbers

C. RU Actual GL Details Report - Excluding Payroll
Displays the details of posted revenue and expense transactions for a specific period excluding payroll summaries

D. RU Actual GL Details Report - Excluding Payroll with PO Numbers
Displays the details of posted revenue and expense transactions for a specific period excluding payroll summaries and including PO numbers

RU Budget GL Details Report
Shows details of posted budget transactions for a specific period.

RU Encumbrance Details Report
Shows details of posted encumbrance transactions for a specific period.

Net Revenue/Expense Report
Shows a summary of posted revenue, expense and encumbrance transactions in broad categories for a specific period.

Net Revenue/Expense Report by Budget Type
Shows a summary of posted revenue, expense and encumbrance transactions in broad categories for a specific period. Budget types include original, base and one-time only.

Monthly Revenue/Expense Report
Shows a summary of posted revenue and expense transactions in broad categories by month.

Historical Report (five fiscal years plus current year)
Shows a summary of posted revenue and expense transactions in broad categories for five fiscal years plus the current year. This report is not needed monthly but is recommended for periods when you may be preparing line item budgets.

Additional custom reports are available by request from Financial Services. To request a report, please contact your department’s financial advisor and specify:

  • type of information to display in columns
  • type of information to display in rows
  • any specific distribution codes
  • whether subtotals or totals are required
  • any other information that would help us design the report for your needs

Questions?

If you have questions or need assistance understanding financial reports, please contact your department’s financial advisor. They can help you:

  • prepare custom reports based on specific needs
  • prepare regular budget-to-actual reports and quarterly variance reports
  • prepare external reports to granting agencies