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Meeting Academic Obligations

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This page contains links to the forms and outlines the processes required when submitting an Academic Consideration Request for missing a lab, quiz, or exam due to:

Inability to Complete Coursework due to Health, Compassionate or Extenuating Circumstances

As per PDF filePolicy 167: Academic Consideration, opens in new window, students may request Academic Consideration (ACR) when they experience health, compassionate or extenuating circumstances that significantly impact their ability to fulfill an academic requirement. For example, their ability to attend classes, write a scheduled term test or exam, and/or meet an assignment deadline.

Students experiencing health, compassionate or extenuating circumstances, as outlined below, must submit a request for academic consideration through the online Senate portal, opens in new window before, or within 3 business days, of the missed evaluation. Depending on the type of request, a Ryerson Medical Certificate and/or supporting documentation is required.

As of Fall 2020, students may submit 1 request per term without documentation. However, this request must be submitted within 3 business days of the missed evaluation, may only cover an absence of 3 days or fewer, and may not be for a missed final exam or final assessment.

Students with health, compassionate or extenuating circumstances lasting longer than three days are encouraged to contact Academic Accommodation Support, opens in new window to discuss the possibility of temporary accommodations.

Health, Compassionate and Extenuating Circumstances

Type of Request Description Required Documents
HEALTH Physical and mental health issues that are either sudden or acute, including but not limited to unexpected illness or injury, hospitalization, or treatment, or significant aggravation of a pre-existing condition.

The doctor’s note must include information outlined on the Ryerson Medical Certificate; including the date that academic functioning is no longer impaired and the degree of incapacitation. Only requests that are deemed "Serious" or "Moderate" will be considered.

Note: The role of the FYEO is to verify documentation. If sufficient documentation is not provided, the request cannot be verified.

COMPASSIONATE Events, circumstances or emergencies that cause undue hardship, personal distress and/or trauma.

While it is recognized that compassionate grounds may sometimes be hard to document, items such as relevant travel documents, death certificates or notices from a funeral home, letters from counsellors, therapists, or religious or community leaders would be appropriate.

Note: The role of the FYEO is to verify documentation. If sufficient documentation is not provided, the request cannot be verified.

OTHER EXTENUATING CIRCUMSTANCES
  • Participation in a University-sanctioned event (i.e. Ryerson varsity sports), or other events in which the student is representing the University, where the event conflicts with the requirements of a course
  • Participation in events such as conferences, case competitions, or field trips related to the student’s field of study
  • Legal commitments, where a student is required to attend court
  • Assigned duties within the Canadian Armed Forces
Examples of documentation can include a letter from the applicable Ryerson Athletic Coach for a Ryerson Varsity competition, letter from the organizer for the conference with the confirmed student registration, letter from the faculty member organizing the field trip identifying the course/program the field trip is related to with confirmed student registration, signed letter from the Officer Commanding or higher with the dates of required service.

Note: The role of the FYEO is to verify documentation. If sufficient documentation is not provided, the request cannot be verified.

Note: Students who have submitted one request per term without documentation must submit documentation for future requests.

Students who submit three requests for academic consideration per academic term will be required to meet with an Academic Advisor to ensure they have appropriate support in place to meet their academic needs before the third request is verified.

What to do After Submitting an ACR

After a student submits their ACR, the First-Year Engineering Office and instructor(s) are notified. The FYEO will review the request and either verify or not verify the request/documentation. The FYEO will notify both the student and the relevant instructor(s) about whether the documentation has been verified.

After the documentation has been verified, it is the student’s responsibility to contact each instructor via email. The instructor(s) will then decide whether to grant academic consideration and make acceptable alternate arrangements.

If a response is not received from the instructor within five working days, the student should contact the instructor again or consult with the teaching department Chair via email.

Inability to Complete Coursework due to Religious Observations

According to Ryerson Senate Policy 150, opens in new window: “If a student is requesting accommodation due to a religious, Aboriginal and/or spiritual observance, he or she must submit a PDF fileRequest for Accommodation of Student Religious, Aboriginal, and Spiritual Observance, opens in new window within the first two weeks of the class or, for a final examination, within two weeks of the posting of the examination schedule.” 

This form should be submitted directly to the instructor within the first 2 weeks of class. The FYEO does not process these forms.