Hours reported that are different from your regular scheduled hours (MAC or OPSEU employees). For example, overtime, compensating time off, vacation, sick, etc.
Hourly employees report payable time in self service using an electronic time sheet to record the total number of hours worked each day in order to receive pay.
No. If you have multiple jobs you will be prompted to select one. For instructions on how to do this, view the online tutorial or download a printable user guides for your employee group. If you are still experiencing issues call HR Client Services x5075 to check which time sheet should be used to report your time.
Exception Time Reporting: Employees now report time in Self Service using an electronic time sheet to record any hours that exceed their regular scheduled hours. Absences are recorded through Self Service using the Absence Request page. Absence types include vacation, sick and bereavement.
Positive Time Reporting: Employees now report time in Self Service using an electronic time sheet to record the total number of hours worked each day and any absences that occurs.
Your time sheet checks the amount of hours that you reported against the standard hours defined in your contract.
If your contract is defined as 48 hours of work for a pay period, then the system will prompt you when your total time sheet entries are less than 48 hours for the pay period.
If your contract is defined as 48 hours of work for a pay period, then the system will prompt you when your total time sheet entries are more than 48 hours for the pay period.
This is warning message ONLY, click OK if the information you are about to submit is correct. Else, click Cancel and to return to your time sheet and correct the time sheet entries.
For MAC/OPSEU Employees who are entitled to work On Call hours you should report the ACTUAL hours worked for the day using the time reporting code On Call - Actual Hrs. The system will calculate the correct pay rate for the day.
For MAC/OPSEU Employees who are entitled to work Call In hours you should report the following:
For MAC/OPSEU Employees who are entitled to work Call Out hours you should report a minimum of 1 hour, for each call received, using the time reporting code Call Out - Remote. The system will calculate the correct pay at the applicable overtime rate for the day.
For more detailed information about On Call, Call In, Call Out hours refer to the collective agreement.
Yes. You can login to your Self Service from any location using any browser. Follow these steps:
Absence requests can be submitted retro-actively. The absence request will require manager approval.
You should contact HR Client Services x5705.
You will receive a “Not Eligible” forecast result when there is not enough available vacation or CTO time in your balance.
Your Manager will need to push back your request, and you will need to edit the request and submit the request again.
An email notification will be sent immediately once the request is approved. Receipt of notification is dependent on external systems and may vary.
No. The system does not allow multiple absence requests for the same day.
For OPSEU Term employees less than 4 months, you are required to enter your absence time. On the time sheet, enter the absence hours as -7.25 for the day and select the No Pay Absence time reporting code.
For instructions on how to do this, view the online tutorial or download a printable user guides for your employee group.
The system assumes your standard work day is 7.25 hours, regardless of your alternate schedule that is in place. This is based on the standard 7.25 hrs/day work day X 5 days/week = 36.25 hrs/wk, which is equivalent to your scheduled hours for a compressed work week.
Therefore, the system will accrue vacation time at 100% of the standard accrual rate. Any vacation requests will deduct from your available vacation balance as the system at daily rate of 7.25 hours.
No. You must have alternate approver access.
Use the following steps to update your security:
No. The system calendars are valid for the current year.
E.g.: If the current system date is December 15th 2017, you can submit an absence request for the remainder of 2017 and/or up until the end of 2018. You will not be able to submit any absence request for 2019.