Winter 2021: Image Arts COVID-19 Updates
Here is your update for the Winter 21 semester:
Note that the University is currently operating under the Government of Ontario Stay-at-Home Order.
· All IMA undergraduate and graduate classes will be delivered online. Students should stay home unless returning or picking up equipment, accessing approved services or to attend optional in-person instruction.
· Starting January 22, the Cage and PIC printing services will be available to all students by reservation and pre-arrangement only.
· Starting January 22, graduate students will have access to production and lab spaces, for work considered essential to their academic work, pending approval.
· Starting February 17, there will be limited on-site production access for 3rd and 4th year undergraduate students.
· Artspace at 401 Richmond is closed until further notice.
· Please take note of new public health guidelines regarding out of province travel:
Access Hours for Week of Monday Feb 22nd to Friday Feb 26th.
· Cage: By reservation and pre-arrangement only.
· PIC/Student Print & Scanning: By reservation and pre-arrangement only.
· Approved access (3rd/4th year) to production facilities: Monday Feb 22, 9am - 5pm.
· By reservation and pre-arrangement only.
In advance of arriving at IMA, all students MUST prove completion of the refresher of the Safe Sets COVID-19 Certificate and send your certificate to your course instructor.
You are required to review the IMA videos for Access Guidelines:
Many new procedures and protocols have been implemented for the coming year to ensure the safety of the students, staff and faculty of the School of Image Arts. These follow extensive review and consultation with Ryerson’s Environmental Health & Safety unit and are aligned with public health guidelines. Students and employees are expected to adhere to all safety requirements, facility signage and direction while on the premises. Protocols will be strictly enforced.
- The only entrance is at the main doors at the corner of Gould and Bond Streets. This will be locked at all times and your one-card is required for access. Monday - Fridays, 8:30am to 5:00pm.
- Access to the IMA building will be restricted to assigned times for production courses, and for pre-reserved times for Cage and digital print pick up.
- The only entrance is at the main doors at the corner of Gould and Bond Streets. This will be locked at all times and your one-card is required for access.
- Please take notice of Self-Screening signage and follow directions.
- Upon arrival, proceed to the Check-In desk in the IMA Commons - show your one-card and provide the course number that you are attending.
- Face masks must be worn and social distancing must be practiced at all times inside IMA, as per TPH and Ryerson guidelines
- Frequent handwashing is recommended as a critical means to stop the spread of Covid-19. In addition to available washroom facilities, hand sanitizer stations and sanitizing wipe stations will be located throughout the building.
- Once checked in, please go directly to your destination. You may be required to wait until your class starts in a dedicated area in the Commons.
- Please follow the directional signage for stairs, elevators, to classrooms and production facilities, and exits.
- There will be signage in classrooms and studios indicating cleaning protocols.
- Exits are located via the south stairwell and northwest stairwell, signage will be posted.
- Limit your entrance and exits to break times specified by your instructor.
- There will be limited seats in the first floor study area for students who require wifi access and this is by reservation only.
- Lockers will not be available for the fall term. Coat racks will be available for use on each floor.
- To gain access to the Equipment Cage all students must sign a Technical Operations Agreement. Incoming 1st year students are also required to complete WHMIS training (available through D2L) and provide a copy of the certificate. The Agreement and WHMIS certificate must be submitted to the cage via the online form, external link
- Pick-ups and returns are by appointment only. All equipment must be reserved at least one day in advance using the online booking system. Login with your Ryerson credentials.
- Reservations are requests only. Once the booking has been confirmed, you will receive a confirmation from the Cage.
- Pick-ups and returns are scheduled fifteen minutes apart. You will be expected to arrive promptly for your time slot and sign in at the IMA main entrance reception desk. If you miss the assigned time, your appointment may be delayed or rescheduled.
- Sanitizing procedures - All equipment will be cleaned by staff upon return, followed by a short quarantine period for some specialized equipment.
- During the current Stay at Home restrictions, the Cage staff is not on site every day, therefore phone calls to the Cage, ext 6845, will not be answered. Please contact staff at firstname.lastname@example.org or email@example.com for urgent matters.
- PDF fileTechnical Operations Agreement Form
- We will be modifying our facility access for safety and distancing. Procedures may change at any time. Please check back often.
- New this year is an online submission form. Work submissions will be connected to a new email address for the DPF which is firstname.lastname@example.org.
- At this time, we will not be accepting any in-person work drop-offs. You will be able to pick-up your printed work by assigned time only. Communication will be primarily via your Ryerson email address.
- Access to the PIC for printing or scanning and to the IMA 234 computer lab will be available during scheduled class times only.
- google formDIGITAL PRINTING FACILITY FORM, external link
- PDF fileHow to install an ICC paper profile on your computer for Soft Proofing
- Cut Sheet Paper Profiles Epson P800
- Roll Sheet Paper Profiles Epson 9900
Film lab order forms will be online this year. A link to the form will be provided by your production professor and will also be posted outside the lab & equipment cage. These are the following procedures:
- Payment for lab orders will be automatically deducted from student One Cards.
- Film Prints will be suspended for the year or until further notice.
- Digital transfers of films will be automatically emailed to students.
- During the Winter term, exposed negatives are to be dropped off for processing at the lab dropbox which has been relocated to the VIC building, 285 Victoria Street, Monday to Friday, 9am-5pm. Access is by intercom at the VIC front entrance - ring the buzzer to announce you are dropping off a film order and Security will buzz you in to access the dropbox just through the double doors. Identification must be written directly on EACH negative's box, including NAME, STUDENT ID #, and if depositing multiple rolls, ROLL #.
- Both your online order form AND your exposed films must both be received anytime before 8:30 AM Monday or Wednesday morning deadlines or the order will not be handled.
- The pick up procedure for processed negatives to be confirmed.
- Open Space will not be open as a drop-in fabrication studio for the Fall 2020 term.
- The Technician will be available for online student consultations through Google Chat, Google Meet or Zoom. Please make arrangements by email to email@example.com
- Students will be able to take out selected Open Space tools to complete projects off campus following consultation with the Technician.
- Tool checkout will be done through Web Checkout using the online booking system. Login with your Ryerson credentials.
- Safety/How-to videos below
Should Ryerson implement temperature checks at building entrances?
The Public Health Threats committee has assessed the need and applicability of conducting temperature screening checks for employees and students returning to campus. The committee is reluctant to recommend mandatory temperature screening for the following reasons:
- Temperature screening cannot detect all cases of COVID-19. Not all infected individuals present with fever symptoms or develop fever, and they may not have fever early in the course of infection or illness, such as during the incubation period or just before other symptoms begin.
- Individuals can use fever-reducing or pain-reducing medication, such as for headaches which can mask the symptoms for fever, particularly if they are concerned about consequences of not coming to work.
- Temperature checks give a false sense of reassurance because they could miss individuals who are asymptomatic or presymptomatic.
- Fevers are intermittent and can fluctuate throughout the day.
- The accuracy of temperature checking depends on the type of thermometer being used and the person administering the test. Oral, ear and rectal thermometers are most accurate but not recommended or practical for screening large numbers of people due to the increased risk of transmission.
- Non-contact self-screening carries the lowest risk and minimizes person-to-person contact.
- Screening is considered a medical test and should be administered by qualified personnel.
- Screening by non qualified personnel can lead to person-to-person transmission.
- Previous temperature screening checks with thermal scanners during SARS revealed that no cases of SARS were detected using this method.
- Recommendations on preventative measures will continue to follow public health guidelines. Temperature screening is not being recommended at this time.
- WHO, CDC and Public Health Agency of Canada are not recommending temperature screening as such measures require substantial investments for what may provide little benefits.
- Concerns over privacy and the retention of personal medical information must be considered.
Based on these reasons, the university is advising that all individuals understand the symptoms of COVID-19 and self-monitor their health daily, conduct self-assessments/questionnaires using the government of Ontario's COVID-19 self assessment tool and follow the instructions of any self assessment tools to seek medical attention or get tested as required. The university is also adopting principles for worker wellness by ensuring that workers feel safe to “stay at home if feeling unwell” and flexible sick leave policies to discourage workers with COVID-19 symptoms from coming to campus. For further information about Ryerson’s health screening recommendations, please see the Planning for a Gradual Return to Campus website.
Should Ryerson implement mandatory COVID-19 testing for students returning to campus?
The Public Health Threats committee has assessed the need and applicability of mandating COVID-19 testing to validate student health in students returning to campus. The committee is reluctant to recommend mandatory COVID-19 testing for the following reasons:
- COVID-19 testing may not detect all cases of COVID-19 particularly in the early course of infection or illness, while viral loads are low.
- Current PCR testing has a limited detection efficacy.
- Testing is a one off procedure that will not provide guarantees that those that were tested will not get infected with COVID-19 within the day or days following the test.
- Testing and tracking of tests would be difficult to implement across campus as more students return to campus in various programs.
- Mandating testing when students show no symptoms would be taxing on already taxed public health units.
- Testing should be conducted based on the risk level of the workplace - universities are considered very low risk based on health care and long term care facilities.
- Concerns over privacy and the retention of personal medical information must be considered as well as human rights and equity considerations.
- The Toronto Public Health COVID-19 Guidance for Workplaces and Businesses specifies that there are no clearance tests required for employees returning to work. This is also the case following a COVID-19 positive case who has completed 14 day isolation and cleared of symptoms.
- Ryerson is not currently mandating testing for it’s employees and to ensure equity, we are not differentiating or making different concessions for our students.
Based on these reasons, the university is not recommending the use of COVID-19 testing as a validation method for students returning to campus. The university is advising that all individuals understand the symptoms of COVID-19 and self-monitor their health daily, conduct self-assessments/questionnaires using the government of Ontario's COVID-19 self assessment tool and follow the instructions of any self assessment tools to seek medical attention or get tested as required. The university is also adopting principles for student wellness by ensuring that students feel safe to “stay at home if feeling unwell” and flexible academic considerations to discourage students with COVID-19 symptoms from coming to campus. For further information about Ryerson’s health screening recommendations, please see the Planning for a Gradual Return to Campus website.
Masks on campus: Distribution and usage
To: All employees
With remote work continuing until at least January 2021, in July the university implemented a Face Mask Policy for faculty, staff and students required to be on campus. The policy outlines that:
- A Mask or Face Covering must be worn in enclosed spaces where the public is permitted entry.
- A Mask or Face Covering must be worn in all other enclosed spaces unless designated or prescribed by the university.
As you review this information, please keep in mind that we all have a role to play in keeping our community safe and limiting the spread of COVID-19. At the same time, it’s important to be mindful that we are all adjusting to the new normal of these important and necessary safety guidelines.
Each employee working on campus will receive 2 cloth masks
Ryerson is supplying all employees with two cloth masks. Leaders have been provided with distribution processes to obtain masks for their area. If you are required to work on campus, please contact your leader.
Frequently asked questions about mask use
Are masks required in classrooms?
Yes, students, faculty and staff are required to wear masks in classrooms unless a policy exemption applies. Review policy exemptions online.
Are faculty required to wear masks while teaching?
Faculty are required to wear masks while teaching unless you are able to deliver the class behind a physical barrier while also maintaining a physical distance of six feet from students at all times or a policy exemption applies.
Are masks required in spaces designated for individual use (e.g. an office space, a single study room)?
Faculty, staff and students are not required to wear masks in spaces designated for individual use, as long as they are the only person in the space. If an additional person/people enter the space, then all individuals in the space are required to wear masks until the individual is alone in the space again.
Are masks required in shared office or academic spaces?
Yes, masks are required in shared office or academic spaces, unless a policy exemption applies.
Our area is working on setting up a physical barrier as a safety precaution to limit transmission risk. Do we still have to wear masks?
Please contact Environmental Health and Safety who will work with you to complete a risk assessment to determine when and if mask use is still required.
Can I take my mask off to eat?
Masks may be temporarily removed when eating or drinking in an area designated for dining.
What should I do if my colleague/student/employee has removed their mask?
If needed, individuals can temporarily remove their masks if it’s preventing them from being understood, as long as the individual maintains a physical distance of six feet from others. If someone’s mask has been temporarily removed, or they’ve forgotten to put it on, lead with a gentle and helpful reminder to put it back on.
More information on mask use
For more information on mask use including guidance for mask use during athletic and fitness activities, as well as more detail on what to do if someone is not wearing a mask, visit Mask use on campus.
Let’s face it - Fall 2020 at Ryerson University is going to be different. Whether you are a new or returning student, you will have unique needs to be met in order to support you in succeeding in this virtual post-secondary education environment. If you are looking for academic support, engagement opportunities with other students or resources to maintain your mental and emotional well-being, we are here for you. The links below will guide you through to the many resources, programs and supports available to all students in navigating the academic year ahead.