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Office of the Ombudsperson - Confidential, Impartial and Independent

8. Missed Exams/Classes

Missing an exam

If you miss an exam because of a sudden illness or personal/family emergency, it is important to contact your instructor via email immediately (or as soon as reasonably possible) in order to make alternative arrangements. If you are not able to connect with your instructor, email the department and advise the Administrator or Chair or Director of your inability to attend the exam and the reason for being absent. Make a note of who you spoke to and when and keep copies of your emails.

If you know in advance that you will not be able to attend an exam due to circumstances beyond your control, you should request an alternative examination time or date from your instructors. If the request is granted, your instructor will determine an alternative time and date for the exam. If you are not able to resolve the issue with your instructor, contact your Chair/Program Director as soon as possible to ask for his or her assistance.

Remember that if you request a make-up exam or test because of medical or compassionate grounds that you will usually be required to present relevant documentation.

Consult the Examinations section of the Student Guide and the Examinations Policy for information on your exam rights and responsibilities.

Missing Classes

General policy information about attendance can be found in the Undergraduate Student Guide and the Undergraduate Calendar. For more specific information:

  • Check your COURSE OUTLINE to determine whether or not attendance is required and/or whether there will be marks assigned for class participation/attendance.
  • Check your Department/School HANDBOOK to see if notification and/or documentation is required for absences.

As a courtesy, if you are going to be missing several classes due to personal or family reasons, you may want to let your instructor know in advance (whenever possible), and discuss what you may be missing.

Being assigned an INC

An instructor may give you an INC (incomplete grade) instead of a letter grade if you could not complete all of your course work due to circumstances beyond your control prior to the final deadline for the instructor to submit the grades. In order to be eligible for an INC grade some work must have been submitted and the successful completion of the remaining work will allow you to pass the course. The outstanding work or alternate examination must be completed by a specified date within 3 months of the submission of the INC grade unless alternative arrangements have been made with the program’s Chair/Director. The INC will be replaced by an official course grade when the work is completed. If the work is not completed by the deadline the INC will become a grade of F. If you want to request an INC grade due to your circumstances you must ask your instructor to receive an INC grade within 3 working days, or as soon as reasonably possible, of the missed final examination or final assignment deadline. Supporting documentation (e.g. Ryerson Medical Certificate) must be provided. The University expects instructors awarding an INC grade to provide the student, within 7 working days, a written statement of outstanding work to be completed and the date by which it must be completed (or the date of the alternate final examination).

If you receive an INC make sure you receive a written statement outlining what outstanding work you need to complete and by when. Please remember that the latest deadline for finishing course work after an INC is 3 months. However, your instructor may set an earlier deadline for you to hand in the assignment or to complete the make-up exam. If you miss the deadline for completing your work your INC will be changed to an F. However, if you are too ill to meet the deadline for completing the work you should contact your instructor to explain that you will not be able to meet the deadline. In this kind of situation you can ask the Program Director or Chair to extend the deadline if you have sufficient rationale for an exception to be made.

Remember to check the RU SIGNIFICANT DATES for Appeal, Transfer credit and other deadlines!

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