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Policy List

Below is an alphabetical list of the University‚Äôs administrative policies, procedures, guidelines and standards.  There may be related documents associated with each document type and should be read together.  To sort the policies click on the column header or use search to find specific policies.

Policy Owner
Approver Approval Year
Acceptable Use of Information Technology Chief Information Officer  Provost and Vice-President, Academic; Vice-President, Administration and Operations  2018 
Access Control Community Safety and Security Vice-President, Administration and Operations 2011
Accommodation for Persons with Disabilities Human Resources Vice-President, Administration and Operations 2007
Accommodation of Religious Observances Human Resources Vice-President, Administration and Operations 2007

Accounts Receivable

Financial Services
Chief Financial Officer 2007
Administrative Policies Framework General Counsel and Secretary of the Board of Governors
President 2017
Animals on Campus Community Safety and Security
Vice-President, Administration and Operations  2013
Appointment of Academic Administrators (AAA)
Vice-Provost, Faculty Affairs Board of Governors
2017
Approval Authority Schedule Financial Services Chief Financial Officer 2013
Bank Accounts and Merchant Accounts Financial Services
Chief Financial Officer
2007
Benefactor Naming University Advancement Board of Governors 2007
Business Meals / Entertainment Expenditures Financial Services   2006
Business Travel Financial Services
  2006
Chargeback Financial Services
Chief Financial Officer 2014
Collection Financial Services Chief Financial Officer 2012
Collection and Storage of Students' Social Insurance Numbers (SIN) Registrar's Office
Board of Governors; Provost and Vice-President, Academic
2011
Commercial Activities University Business Services
Vice-President, Administration and Operations
2007
Conflict of Interest Provost and Vice-President, Academic; Vice-Provost, Faculty Affairs; Vice-President, Administration and Operations; Human Resources
Board of Governors
2008
Coordination of Donation Appeals and Gift Acceptance Vice-President, University Advancement   Vice-President, University Advancement
2007
Criminal Reference Check Provost and Vice-President, Academic; Human Resources Vice-President, Administration and Operations
2007
Delegation of Financial Signing Authority Financial Services
Chief Financial Officer
2013
Demotions, Reclassifications and Voluntary Transfers to a Lower Grade Human Resources Vice-President, Administration and Operations
2007
Discrimination and Harassment Prevention Vice-President, Administration and Operations Board of Governors
2011
Electronic Imaging and Document Management Financial Services
Chief Financial Officer 2007
Employment Equity Vice-Provost, Faculty Affairs; Human Resources Board of Governors
2007
Employment of Relatives Vice-Provost, Faculty Affairs; Human Resources
Provost and Vice-President, Academic; Vice-President, Administration and Operations
2007
Employment Reference Check Human Resources Vice-President, Administration and Operations
2007
Endowment Funds Financial Services; University Advancement
Board of Governors
2007
Environmental Health and Safety (EHS) Management System Facilities Management & Development Board of Governors 2011
Establishing Employee/Employer Relationships Human Resources Vice-President, Administration and Operations
2008
Evacuation of University Buildings in the Event of Fire or Other Emergency Community Safety and Security; Facilities Management & Development Vice-President, Administration and Operations  2011
Execution of Contracts General Counsel and Secretary of the Board of Governors Board of Governors
2013
Faculty and Staff Reimbursement Financial Services
Chief Financial Officer
2011
Financial Guidelines Financial Services    2004
Hours of Work Human Resources
Vice-President, Administration and Operations
2007
Information Classification Standard and Handling Guidelines Chief Information Officer; Privacy Officer    2018 
Information Protection and Access - Restricted Information General Counsel and Secretary of the Board of Governors Board of Governors 2011
Information Protection
Computing and Communications Services
Vice-President, Administration and Operations
2010
Investment Policy for Expendable Funds Financial Services Board of Governors
2018
Investment Policy for Non-Expendable Funds Financial Services Board of Governors
2018
Long Distance Telephone Calls Computing and Communications Services
Vice-President, Administration and Operations
2007
Low Voltage Media Installations Computing and Communications Services; Facilities Management & Development  Vice-President, Administration and Operations
2007
Management and Confidential Excluded Group Employee Appeal Human Resources Vice-President, Administration and Operations 2007
Management and Confidential Excluded Group Salary Administration Human Resources Vice-President, Administration and Operations
2012
Network and Server Security Management Computing and Communications Services  Provost and Vice-President, Academic; Vice-President, Administration and Operations
2007
Organizational Structure Vice-President, Administration and Operations Vice-President, Administration and Operations
2007
Payment Card Data Security Chief Information Security Officer Chief Financial Officer; Vice-President, Administration and Operations 2019
Perquisites Human Resources Vice-President, Administration and Operations
2015
Petty Cash Funds Financial Services Chief Financial Officer
2011
Pregnancy and Parental Leave Human Resources Vice-President, Administration and Operations
2007
Producing Identification and Supporting Emergency Direction of Security and Emergency Services Community Safety and Security
Vice-President, Administration and Operations  2009
Purchasing Financial Services Chief Financial Officer 2013
Purchasing Card (P-Card) Financial Services Chief Financial Officer
2017
Records Management General Counsel and Secretary of the Board of Governors
General Counsel and Secretary of the Board of Governors 2013
Reimbursement of Alcoholic Beverage Expenses Financial Services Chief Financial Officer
2013
Reimbursement of Business Meals, Travel and Expenses Financial Services
Chief Financial Officer
2013
Relocation Assistance Plan for New Career/Tenure Stream and Long Term Employees Vice-Provost, Faculty Affairs; Human Resources  Vice-President, Administration and Operations; Provost and Vice-President, Academic
2007
Restricting/Closing Operations Because of Severe Weather Conditions - Campus Closure Community Safety and Security Vice-President, Administration and Operations  2014
Safe Disclosure Vice-President, Administration and Operations  Board of Governors  2017 
Sexual Violence Provost and Vice-President, Academic; Vice-President, Administration and Operations
Board of Governors 2016
Smoking and Vaping Policy Facilities Management & Development (Enivironmental Health and Safety) Vice-President, Administration and Operations 2019
Social Media University Relations    2016 
Sponsorship University Advancement   Vice-President, University Advancement 2007
Statement of Commitment to Accessible Goods and Services for Persons with Disabilities Human Resources Vice-President, Administration and Operations
2010
Temporary Use of Space University Business Services
Vice-President, Administration and Operations
2014
Term Positions Human Resources Vice-President, Administration and Operations
2007
Termination of Employment Vice Provost, Faculty Affairs; Human Resources
Vice-President, Administration and Operations
2007
Tuition Rebate Human Resources Vice-President, Administration and Operations 2007
Tuition Waiver Human Resources Vice-President, Administration and Operations
2007
University Property Human Resources; Computing and Communications Services
Vice-President, Administration and Operations
2007
University Vehicles Facilities Management & Development Vice-President, Administration and Operations
2007
Vacation Human Resources Vice-President, Administration and Operations
2012
Wireless LAN Communications Computing and Communications Services Vice-President, Administration and Operations 2007
Workplace Civility and Respect Human Resources
Board of Governors 2016