Academic Consideration requests under Policy 167 now include all requests previously made on:
• the basis of health or medical grounds;
• on compassionate grounds
You can submit an Academic Consideration Request when an extenuating circumstance has occurred that has significantly impacted your ability to fulfill and academic requirement. You may always visit the Senate website and select the blue radial button on the top right hand side entitled: Academic Consideration Request (ACR).
Documentation is required for: final assessments/final exams; temporary absence lasting no more than 3 days; and in instances where a request for academic consideration without documentation has already occurred in that academic term.
Students who are experiencing Extenuating Circumstances (outlined in Section 3.4 of Senate Policy 167) must submit a Request for Academic Consideration through the online system before the applicable academic obligation due date and contact the relevant course Instructor(s).
Any additional documentation, if required (See Section 5.2), must be submitted to the online system within three business days of a missed academic requirement. Documentation is required (e.g. PDF fileStudent Health Certificate) for brief absences in any one of the following three circumstances:
(a) a request for academic consideration without documentation has already occurred in that academic term;
(b) the Academic Consideration involves a final examination or final assessment; or
(c) in cases of temporary absence that last more than three days.
The program office will notify the instructor that the documents have been received. It is the student’s responsibility to make arrangements with the instructor for a make-up exam.
Academic Consideration due to Covid-19:
Students who miss an assessment due to cold or flu-like symptoms, or due to self-isolation, are currently not required to provide a health certificate". Other absences must follow PDF fileSenate Policy 167 on Academic Consideration.
Religious, Aboriginal, and Spiritual Observance
If you are requesting accommodations due to a religious, Aboriginal, and/or spiritual observance, you will need to complete the PDF fileRequest for Accommodation of Student Religious, Aboriginal, PDF fileSpiritual Observance form and submit it to ProCom's Academic Coordinator (firstname.lastname@example.org) within the first two weeks of the class or, for a final examination, within two weeks of the posting of the examination schedule.
You should also consult with your Instructor to reach an agreement on a reasonable means to address the situation and fill in the “Agreed Upon Accommodation” section of the form. Both you and the Instructor must sign and date the agreement.
If the required absence occurs within the first two weeks of classes, or the dates are not known well in advance as they are linked to other conditions, these forms should be submitted with as much lead time as possible in advance of the required absence. Refer to PDF filePolicy #150 for more details.