Your Primary Name is used on all official University documents, including faculty course surveys and grade rosters, and must be your official legal name. To make any changes to your Primary Name, you must submit an Instructor/Lecturer Personal Data Change Form and supporting documentation, in person, to Student Records c/o ServiceHub at POD150.

Name changes will only be processed for Instructors or Lecturers who have made an official change to their legal name, and have a Legal Change of Name Certificate.

1. Fill out an Instructor/Lecturer Personal Data Change Form.
2. Ensure that you have originals or certified true copies of the required supporting documentation of your legal name (See Reasons for Primary Name Change and Required Supporting Documents) and that the updated name/information on your form exactly matches what appears on the documentation you provide.
3. Submit the form and supporting documentation in person at POD-150. Staff will make copies of your documentation and return the originals to you.
4. Your updated personal information will be entered exactly as it appears on your form and supporting documentation. If you only provide an initial for your first or middle name, it will be followed by a period when updated in RAMSS (e.g. Ethan J. Chan).
5. It is advisable to check your RAMSS account 5 days after submitting your request to review the updated information for accuracy.

All requests to update personal information must be submitted, in person, to Student Records, c/o the ServiceHub at POD-150. Name changes cannot be submitted online through RAMSS, by email, or by fax. For any exceptions, please refer to the FAQ.

The specific combination of documentation required depends on the reason for the change:

Reason: Spelling correction or addition to your surname or given name
Required Documents:
Option 1: Birth Certificate and Government-Issued Photo ID
Option 2: Passport and second piece of Government-Issued ID

Reason: Change to married surname
Required Documents:
Marriage Certificate and Government-Issued Photo ID

Reason: Return to maiden name
Required Documents:
Birth certificate and Government-Issued Photo ID

Reason: Official change to your legal name
Required Documents:
Change of Name Certificate and Government-Issued Photo ID

A request for a name change must be supported by originals or certified true copies of two of the following accepted forms of Government-Issued Identification, with at least one being a piece of Government-Issued Photo Identification.

Your personal information will be entered exactly as it appears on the documentation you provide. If you only provide an initial for your middle name, it will be followed by a period when updated in RAMSS (e.g. Ethan J. Chan).

• Canadian Passport
• Driver's License
• Birth Certificate
• Canadian Citizenship card
• Permanent Resident card
• Marriage Certificate
• Change of Name Certificate
• International Passport
• Certificate of Indian Status

To learn more about certified true copies, please refer to the FAQ.