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Forms and Documents

Faculty and Admin Forms

Academic Standings, Grades and Withdrawals

Ad Hoc Data Request Form

Please note that the google formOffice of the Registrar Ad Hoc Request Form, external link, opens in new window is intended solely for use by Ryerson departments. Any requests submitted by unauthorized parties will not be processed. All data requests are subject to approval and FIPPA compliance.

Faculty/Admin ID and Access Forms

Updating Your Personal Data

Your primary name is used on all official university documents, including faculty course surveys and grade rosters, and must be your official legal name. To make any changes to your primary name, you must submit an PDF fileInstructor/Lecturer Personal Data Change Form and supporting documentation.

While the ServiceHub is closed for in-person services, Student Records and Operations Support will temporarily accept Instructor/Lecturer Personal Data Change requests via email to facultysupport@ryerson.ca Requests must come from your Ryerson email address and you must attach:
 

  • A scan or image of your Ryerson OneCard
  • A scan or image of your supporting documentation
  • A complete Instructor/Lecturer Personal Data Change Form
  1. Fill out an PDF fileInstructor/Lecturer Personal Data Change Form
  2. Ensure that you have originals or certified true copies of the required supporting documentation of your legal name (refer to the Supporting Documentation tab) and that the updated name/information on your form exactly matches what appears on the documentation you provide
  3. Submit the form and supporting documentation. Staff will make copies of your documentation and return the originals to you
  4. Your updated personal information will be entered exactly as it appears on your form and supporting documentation. If you only provide an initial for your first or middle name, it will be followed by a period when updated in RAMSS (e.g. Ethan J. Chan)
  5. It is advisable to check your RAMSS account five days after submitting your request to review the updated information for accuracy

A request for a name change must be supported by originals or certified true copies of two of the following accepted forms of Government-Issued Identification, with at least one being a piece of Government-Issued Photo Identification.

Your personal information will be entered exactly as it appears on the documentation you provide. If you only provide an initial for your middle name, it will be followed by a period when updated in RAMSS (e.g. Ethan J. Chan).

Accepted Supporting Documentation
  • Canadian Passport
  • Driver's License
  • Birth Certificate
  • Canadian Citizenship card
  • Permanent Resident card
  • Marriage Certificate
  • Change of Name Certificate
  • International Passport
  • Certificate of Indian Status
Reasons for Primary Name Change and Required Supporting Documents

The specific combination of documentation required depends on the reason for the change:

Reason for Name Change Required Documents
Spelling correction or addition to your surname or given name Option 1: Birth certificate and government-issued photo ID
Option 2: Passport and second piece of government-issued ID
Change to married surname Marriage certificate and government-issued photo ID
Return to maiden name Birth certificate and government-issued photo ID
Official change to your legal name Change of Name Certificate and government-issued photo ID
Certified True Copies
  • A certified true copy is a copy (usually a photocopy) of an original document that has been signed and sealed by the issuing institution or a notary public
  • Generally, this requires submitting both the original and the copy to the notary, who will examine the original and the copy, and then affix their seal and signature on the copy, certifying that it is an original true copy
  • A scan or photocopy of a document that does not have the sign and seal of a notary public is not a certified true copy

Use of Information and Privacy

All personal information that is collected is used, stored, and destroyed in accordance with Ryerson University's Information Protection and Access Policy.