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Late Course Drops and Retroactive Withdrawals

Ryerson University has the responsibility to ensure that undergraduate program and Chang School students meet academic requirements in a manner that is equitable to all students.  As such, Ryerson adheres to University policies, procedures and deadlines to ensure fairness and equity for all students.  Ryerson recognizes, however, that students are sometimes faced with unforeseen and extraordinary circumstances beyond their control that may prevent them from meeting course drop and retroactive withdrawal deadlines. 

With supporting documentation, a student may submit a Request for Late Course Drop/Retroactive Withdrawal FormPDF icon. This should be a last resort and will only be considered where a student has faced sudden and serious life events that directly prevented them from meeting the course drop/retroactive withdrawal published deadlines.

Last updated: October 25, 2016


Instructions for Students
  • Step 1: Visit your academic program department to discuss your situation with a program advisor who can provide advice as to whether or not the submission of a late drop or retroactive withdrawal request is appropriate.
  • Step 2: Gather your documentation. If the basis of your request is on medical grounds, you must submit a completed Ryerson Medical FormPDF. Prescription paper doctor’s notes are not sufficient.
  • Step 3: Complete the Request for Late Course Drop/Retroactive Withdrawal FormPDF and attach all requested information. Incomplete submissions will not be considered.
  • Step 4: Organize your documentation neatly and logically and submit it along with your completed Request for Late Course Drop/Retroactive Withdrawal FormPDF in-person to your academic program department for undergraduate students or the academic program area of your course for Chang School students. On the outside of the envelope, write your name, program and Attn: Request for Late Course Drop.
Definitions And Examples Of Requests That Are Not Eligible For Consideration
  • Late drop: A request to be dropped out of a course after the published deadline to drop course/s in good standing and before the end of the exam period, or before the last day to submit a final assignment or course requirement has passed.
  • Retroactive withdrawal: A request to be retroactively withdrawn from a course after the course has been completed, i.e. after the final exam or submission of the last course requirement. Fee refunds will not be considered. 

 

  • Not knowing or forgetting published deadlines and procedures;
  • Requests to remove courses after a degree has been conferred;
  • Requests to remove courses with low grades to improve grade point averages for graduate or professional school applications;
  • Requests to remove courses with low grades due to course management and in-course issues (e.g. group work issues);
  • Requests for fee refunds;
  • Requests for late drops and retroactive withdrawals that have been considered through grade and academic standing appeals at the Department, Faculty or Senate level, cannot be looked at again through this process. See https://www.ryerson.ca/registrar/students/academics/appeals/ for detailed information on the grade and academic standing appeal process.
  • Requests for retroactive withdrawals for courses that have been considered as part of academic misconduct appeals at the Academic Integrity Council or Senate level cannot be looked at again through this process.
Documentation
  • Your request for late drop or retroactive withdrawal should be submitted as soon as possible.  The length of time from the end of the course(s) and the assignment of a final grade to the date you submit your appeal may be a consideration in the final decision.  
  • Ensure you submit all relevant information and documentation in support of your request.  Withholding pertinent information may result in insufficient evidence necessary to grant your request and/or a delay if additional information is requested.
  • Documentation in support of the request must provide substantial and compelling evidence of debilitation that verifies a medical or exceptional hardship existed that directly caused your inability to meet published deadlines (vs. choosing not to).

 

  • Letters from a medical doctor (M.D.) confirming dates of onset of illness, date of diagnosis, recovery period. A Ryerson Medical FormPDF will be required when medical circumstances form a basis for the request for exception. Doctor’s notes on prescription paper are not sufficient.
  • Airplane tickets (e.g. e-tickets) with a boarding pass in your name or passport stamp confirming the date of your departure and arrival in the event of sudden departure to deal with out-of-country family death, or family emergency.
  • Certified death certificate, published obituary notice, or original note from funeral home citing your relationship to the deceased.
  • Eviction notice.
Approved Requests

You will be notified of a decision by email to your Ryerson account. Generally, you can expect a decision within 15 working days of the submission of your request (if your submission is complete).

   

e.g., "What programs do you offer?" or "How do i apply?"

Significant Dates