Skip to main content

Transitioning at Ryerson - FAQ

Are there any potential impacts that I need to consider if the name on my Ryerson student record is different from my legal name?

If you haven’t changed your legal name, and you request an official name change to your Ryerson student record using Ryerson's Student Records Statutory Declaration Form, you should be aware that this form does not legally change your name. The only organization that will know you by your updated name is Ryerson, and the change is only made on your Ryerson student record. Other official organizations such as OSAP and the Canada Revenue Agency will still be using your legal name. When you provide Ryerson documents such as transcripts or tax receipts that display your updated name, external organizations such as OSAP, RESP providers, potential employers, other universities, Citizenship & Immigration Canada, Revenue Canada (e.g. tax receipts) and health insurance providers may not accept or recognize the updated name as it appears on your Ryerson student record and documents.

The difference between the name on your Ryerson student record and the name on record with external organizations may cause you unexpected issues. These organizations may require further proof that any Ryerson student records or documents are your legitimate records.

Before requesting an official name change to your Ryerson student record using the Statutory Declaration Form, you should consider these impacts. To avoid some of these obstacles, if you are planning on changing your legal name, you may find that it is better to do that before changing the name on your Ryerson student record. To apply for a legal name change, you will need to contact your home province or country of origin, and follow the appropriate application procedures. If you are from Ontario, instructions for applying for a legal name change in Ontario can be found on the Service Ontario websiteNew window.

For more information about potential impacts if you are receiving OSAP or other government financial aid, please see the related question, Do I need to inform SFA of changes to my student record if I am receiving OSAP?

Do I need to inform Student Financial Assistance of changes to my name and/or gender on my Ryerson student record if I am receiving OSAP?

If you are receiving OSAP or other government financial aid, the assessment and distribution of your funding requires that your Ryerson student record matches the information received by the government. You should contact Carly Basian, Manager, OSAP at cbasian@ryerson.ca or 416-979-5000 ext. 544321, to inform Student Financial Assistance of the change to your name and/or gender identity on your Ryerson record. If you choose to change the official name on your Ryerson student record but have not made a legal name change, she can help you understand what difficulties might result from differences between the updated name and/or gender identity that will appear on your official Ryerson student record and the personal information on file with OSAP.

What is Ryerson’s Student Records Statutory Declaration Form for Change of Name?

This form may sound very technical, but it’s simply a method for you to declare your intention to change your name, and for Student Records to officially establish that your updated name is connected to your Ryerson student record.

The Student Records Statutory Declaration Form for Change of NamePDF is a form that you can use as a transitioning student to update the name on your official Ryerson student record if you have not made a legal name change. It is specific to Student Records at Ryerson and serves as supporting documentation for the Personal Data Change FormPDF.

To make a Statutory Declaration using this form, you simply fill out the current official name on your Ryerson student record, and the updated name that you are requesting to be amended on your Ryerson student record, and have the form signed and sealed by a Commissioner of Oaths. This completed, signed and sealed declaration supports your request to change your name, and allows Student Records to officially establish that the updated name is connected to your Ryerson student record. For more information on finding a Commissioner of Oaths, please read the related question How can I find a Commissioner of Oaths or Notary Public to sign and seal my Statutory Declaration Form for Change of Name?

Why do I need to fill out Ryerson’s Student Records Statutory Declaration for Change of Name to make a change to my name and/or gender on my Ryerson student record?

When you request a name change, we update the official name on your Ryerson student record. Once this is complete, the updated name will appear on all official university documents (e.g. transcripts and graduation awards), as well as class rosters and your RAMSS Student Center.

We recognize that if you are a transitioning student, it is very important to be able to update your Ryerson student record so that it reflects your identity, and we strive to make this process as straightforward as possible. At the same time, it is important to ensure that all students’ records are accurate, and that Ryerson University’s student records accurately identify an individual’s achievements.

In order to balance both the need to support transitioning students who have not completed a legal name change, and our obligation to protect the integrity of Ryerson University’s student records, Student Records has developed Ryerson's Student Records Statutory Declaration Form for Change of NamePDF, which allows us to officially establish that your updated name is connected to your Ryerson student record.

I'm in the process of transitioning, and I have legally changed my name. Do I need to use Ryerson’s Student Records Statutory Declaration Form for Change of Name?

If you have made an official change to your legal name, and have a Change of Name Certificate, you do not need to submit Ryerson's Student Records Statutory Declaration Form for Change of Name. You can check the box next to 'Official Name Change' when you complete the Personal Data Change FormPDF, and use your Change of Name Certificate as supporting documentation.

Is there a way to display a different “preferred” name on class rosters, without changing the official name on my Ryerson student record that appears on official documents like transcripts?

The official legal name on your Ryerson student record is used for all purposes, and there is not an option to choose different names to display for specific purposes. We are committed to providing the best possible service to all students, and will continue to evaluate possible options.

There are some options to help make sure you are addressed by the correct name, without making any changes to the name on your Ryerson student record.

You can contact your instructors at the beginning of term to let them know your preferred name and pronouns. The RSU Trans CollectiveNew window has useful information about this option on their website, as well as a sample letter to send to your instructors.

You can also change the name displayed when you send and receive email from your Ryerson Gmail account by following the step-by-step instructions under the related question, How do I change the name displayed when I send and receive email from my Ryerson Gmail account?

Why does Ryerson collect student personal information, such as gender?

Ryerson is required to report student-level enrolment-related data to Ontario’s Ministry of Training, Colleges and Universities (MTCU) as a condition of its receipt of operating grant funding. The Ministry collects this enrolment data, which includes limited personal information such as Ontario Education Numbers, student characteristics and educational outcomes, in order to administer government post-secondary funding, policies and programs, including planning, evaluation, and monitoring activities.

Ryerson collects all variables required as part of this enrolment reporting, including gender, as part of creating and maintaining your Ryerson student record. Gender is recorded for statistical purposes only, and is not disclosed on transcripts, graduation awards, or other university documents. Complete information on the collection and use of personal information and protection of privacy in the Registrar’s Office is available at https://www.ryerson.ca/registrar/privacy.html.

How can I find a Commissioner of Oaths or Notary Public to sign and seal my Statutory Declaration Form for Change of Name?
  • All full-time undergraduate students and all graduate students can access legal services at no cost through Ryerson Students’ Union. Students can book half-hour appointments with the lawyer, who is on campus twice a week. For more information, please see RSU Legal ServicesNew window on the RSU website. To book an appointment, contact the RSU Internal Coordinator at info@rsuonline.ca or 416-979-5000 ext. 2325.
  • Part-time degree, continuing education, and distance education students can access legal services at no cost through the Continuing Education Students Association of Ryerson (CESAR). CESAR provides access to free legal services for all CESAR members with their in-house lawyer. For more information or to request an appointment, please visit the CESAR websiteNew window.
  • The Ryerson Law Research Centre offers a free Legal Clinic once a month for Ryerson students. For upcoming clinic dates or more information, please see the Legal Clinic webpageNew window or email lawclinic@ryerson.ca.


There are also many Notary Public offices located near Ryerson in downtown Toronto that can provide this service for a fee.

Note: this list is not meant to be comprehensive, nor is it an endorsement of any of the notaries public listed.

Last updated 10/21/2015

Red Seal Notary – College Park
777 Bay St at Market Level
1-888-922-7325

Red Seal Notary
100-25 Adelaide St E
1-888-922-7325

Robert J. Bassermann
214-120 Carlton St
416-323-3741

David Mrejen
5700-100 King St W
416-830-3456

Edward Royle & Associates
510-481 University Ave
416-309-1970

How do I change the name displayed when I send and receive email from my Ryerson Gmail account?

To change the display name on your Ryerson Gmail account:

  1. Click the gear icon in the top right corner once you have signed in to Gmail.
  2. Select Settings.
  3. Click the Accounts tab.
  4. In the 'Send mail as:' section, click edit info next to your email address.
  5. In the 'Name:' section, specify the name you would like to display when you send and receive messages, and click Save changes.
How do I request a replacement OneCard?

Once your name change has been completed by Student Records staff, you can request a replacement OneCard by filling out and printing the New/Replacement OneCard FormPDF and bringing it to the OneCard OfficeNew window located at JOR-02. Please note that although the normal $35 replacement fee has been reduced, there will be a $10 fee.

If I am also working at Ryerson (for example as a teaching assistant, graduate assistant, research assistant, work study student or other student employee), do I need to contact Human Resources to inform them of changes to my name and/or gender?

The personal information in eHR is not linked to your Ryerson student record. If you are a Ryerson employee, your Human Resources ConsultantNew window can help you update your records and provide other resources to support your transitionNew window in the workplace.

The my.ryerson username that I use for my Ryerson Gmail and to sign in to RAMSS contains my former name. Can I request a new my.ryerson username?

You can change the name that displays when you send and receive email easily following the step-by-step process listed under the related question How do I change the name displayed when I send and receive email from my Ryerson Gmail account?

If your my.ryerson username includes your former name and you would like to change it, a request for a new username must be made through CCSNew window. Once your name has been updated on your Ryerson student record, you can contact the CCS help desk at help@ryerson.ca or 416-979-5000 ext. 556840.