Missed Tests/Examinations (Course Management Policy) – Policy 166
When possible, students are required to inform their instructors of any situation which arises during the semester which may have an adverse effect upon their academic performance, and must request any consideration and accommodation according to the relevant policies as far in advance as possible. Failure to do so may jeopardize any academic appeals.
- Health certificates – If a student misses the deadline for submitting an assignment, or the date of an exam or other evaluation component for health reasons, they should notify their instructor as soon as possible, and submit a Ryerson Student Health Certificate AND an Academic Consideration Request form within 3 working days of the missed date. Both documents are available at PDF file/senate/forms/medical.pdf. If you are a full-time or part-time degree student, then you submit your forms to your own program department or school; otherwise, you submit your forms at the front desk of the Chang School of Continuing Education.
- Religious, Aboriginal and Spiritual observance – If a student needs accommodation because of religious, Aboriginal or spiritual observance, they must submit a Request for Accommodation of Student Religious, Aboriginal and Spiritual Observance AND an Academic Consideration Request form within the first 2 weeks of the class or, for a final examination, within 2 weeks of the posting of the examination schedule. If the requested absence occurs within the first 2 weeks of classes, or the dates are not known well in advance as they are linked to other conditions, these forms should be submitted with as much lead time as possible in advance of the absence. Both documents are available atPDF file/senate/forms/relobservforminstr.pdf.
- If you are a full-time or part-time degree student, then you submit the forms to your own program department or school. If you are a certificate or non-certificate student, then you submit the forms to the staff at the front desk of the Chang School.
- Academic Accommodation Support – Before the first graded work is due, students registered with the Academic Accommodation Support office (AAS) should provide their instructors with an Academic Accommodation letter that describes their academic accommodation plan
Students who enrol in a class after there has been an assessment must be given the opportunity to make up that assessment.
Students who miss an assessment or equivalent (e.g. studio or presentation) or final exam with appropriate notification and the required documentation, may have a make-up scheduled. (See Procedures Section 4 within the policy for when a make-up need not be scheduled).
The make-up must take place as soon as it can be scheduled, preferably in the same semester, and where possible, before the last date to drop a course.
Where possible, the make-up shall occur prior to the submission of the final course grade.
Students who miss a final exam with appropriate notification and the required documentation and who cannot be given a make-up exam prior to the submission of final course grades, must petition their instructor to receive an INC grade (as outlined in Policy 46: Undergraduate Grading, Promotion, and Academic Standing and Policy 164: Graduate Status, Enrolment, and Evaluation) and a make-up exam will be scheduled (normally within 2 weeks after the conclusion of that semester). Note: If the course in which the student requests an INC is a prerequisite for a course being taken in the following term, the INC should be resolved as soon as possible within the first 2 weeks of the subsequent term. Students are allowed to stay in classes until the INC is resolved. If the INC results in an F grade, the department should drop the student from the course for which the prerequisite has not been achieved and fees refunded.
Make-ups must cover the same material as the original assessment but need not be of an identical format. Make-ups must be the same level of difficulty as the original.
Where a missed test, assignment, or other assessment is one of only two assessments in a course (e.g. there is one test and a final exam), or when the assessment is worth more than 30% of the final course grade, the provision of a make-up is required.
The consequences for a student missing a scheduled make-up assessment are provided in Procedures Section 5 within the policy.