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Senate News

Fall 2020: New Information on Senate Policies

Effective for Fall 2020 Courses

1) Retired: Policy 134 Undergraduate Academic Consideration and Appeals and Policy 152 Graduate Student Academic Consideration and Appeals; 

2) New: Academic consideration requests and academic appeals are now two separate policies.

NEW: PDF filePolicy 167 Academic Consideration 

NEW: PDF filePolicy 168 Grade and Standing Appeals

  • Graduate and undergraduate academic consideration requests under one single policy (Policy 167)
  • Graduate and undergraduate grade and standing appeals under one single policy (Policy 168)
  • “Extenuating Circumstances” is introduced; we are no longer differentiating between health, and or compassionate
  • Automated Submission - on-line systems to submit both academic consideration requests and grade and standing appeals 
    • all Faculties are now "live" with on-line academic consideration requests (ACR).
    • all Faculties will be fully live with on-line grade and standing appeals in Winter 2021.

Highlights of Changes for Policy 167: Academic Consideration 

Academic Consideration:

  • Separate policy provides a clear definition and process for managing requests for  academic consideration which is distinctly different from academic accommodation 
  • Request for academic consideration without documentation is permitted in limited circumstances (see point below) one time per term only. (Note: Due to the current COVID-19 restrictions, in order to protect the health and safety of the Ryerson community, health documentation requirements for Fall 2020 may be suspended with the exception of more long term illnesses. See the Senate website for the most up to date information.)
  • Documentation is required for: final assessments/final exams; if temporary absence lasts more than 3 days; and if a request for academic consideration without documentation has already occurred in that academic term.
  • Addition of values and principles that reflect the need to support students with significant extenuating circumstances and to minimize the negative impact of such circumstances on students’ academic obligations. 

 

Effective for Fall 2020 Courses

1) Retired: Policy 134 Undergraduate Academic Consideration and Appeals and Policy 152 Graduate Student Academic Consideration and Appeals; 

2) New: Academic consideration requests and academic appeals are now two separate policies.

NEW:  PDF filePolicy 167 Academic Consideration 

NEW:  PDF filePolicy 168 Grade and Standing Appeals

  • Graduate and undergraduate academic consideration requests under one single policy (Policy 167)
  • Graduate and undergraduate grade and standing appeals under one single policy (Policy 168)
  • “Extenuating Circumstances” is introduced; we are no longer differentiating between health, and or compassionate
  • Automated Submission - on-line systems to submit both academic consideration requests and grade and standing appeals 
    • all Faculties are now "live" with on-line academic consideration requests (ACR).
    • all Faculties will be fully live with on-line grade and standing appeals in Winter 2021.

Highlights of Changes for Policy 168: Grade and Standing Appeals

Grade and Standing Appeals:

  • Emphasis on informal resolution (where possible) before a student files a formal appeal. The onus is on the student to communicate with the instructor about their concerns to see if there is a possible solution. All informal resolutions must adhere to Senate policies and procedures.
  • Extended decision making time period from 5 working days to 10 working days at all levels of appeal.
  • Streamlined and expedited dismissal process at the Senate Appeals level.
  • Students appealing their academic standing can only remain in courses for 1 term while awaiting the outcome of the appeal process (unless the delay in the process is due to the University).

New for FALL 2020: 

PDF fileNEW: Policy 169:  Experiential Learning

  • Policy outlines the core defining aspects of experiential learning that guide the design of academically relevant EL offered at Ryerson.  The policy further identifies risk management practices that serve to ensure a safe learning environment for students, faculty/staff, and EL partners.
  • The accompanying Procedures section outlines support, resources and processes for  EL opportunities.

For any further support or consultation please contact the EL Hub.

Summary of Changes:  PDF filePolicy 154: Signing of Research Applications and Agreements in Support of Scholarly, Research and Creative Activity

  • Title change from ‘Signing of Research Applications and Agreements in Support of Research’ to ‘Signing of Research Applications and Agreements in Support of Scholarly, Research and Creative Activity’ to be consistent with institutional language.
  • Clarified that the policy applies to all applications and agreements of any nature that concern SRC activity that is in any way to be undertaken under the auspices of the University, regardless of whether there are funds involved.
  • Clarified that the University signing authority is designated to the VPRI and does not de facto include the Office of Research Services.            
    • Added in the signatory of the Chief Librarian for SRC activity originating from the Library.
    • Added comprehensive definitions regarding SRC applications and SRC agreements.
  • Clarified the roles and responsibilities for signatures, in particular as it relates to the Principal Investigators and their responsibility to ensure the documenting of commitments and an accountability for meeting eligibility requirements.

REVISED: PDF filePolicy 164: Graduate Status, Enrolment and Evaluation

The following changes have been approved to Section 6 to improve the process of setting expectations for non-course requirements and evaluating a student’s performance in a timely fashion. Changes are effective for Fall 2020.

New Approved Section:

6.5 Evaluation of non-course program requirement progress

6.5.1 Once a student begins working on their non-course program requirements, their supervisor/Supervisory Committee they will assign a performance designation of:

6.5.1.1. INP (in progress) is granted for satisfactory progress; or

6.5.1.2. UNS (unsatisfactory) is granted for unsatisfactory progress.

6.5.2 Performance designations will be submitted each term in alignment with grade submission deadlines.

6.6 Progress Reviews (New Section-numbering will be adjusted)

6.6.1 Students will be required to submit progress reviews in accordance with YSGS, Faculty and program requirements.

6.7 Plan of study (New Section-numbering will be adjusted)

6.7.1  Students and supervisors/supervisory committees will be required to complete and submit to their GPD a plan of study that outlines what courses the students will enroll in and the non-course expectations for each term in their program.

6.7.2 The plan of study must be completed in the student’s first term and may be amended at any point with the agreement of both parties and the GPD.

6.8 Other program requirement completion designations Students will receive the designation of Completed for the completion of non-course and non-SRC program requirements.

Updated procedures to support these Policy changes can be found in PDF fileProcedures Sections 17 and 18.    

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