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Senate News

Fall 2021: New Information on Senate Policies

Revised: Policy 46: Undergraduate Course Grading, Academic Program Standing, and Eligibility to Graduate

PDF filePolicy 46: Undergraduate Course Grading, Academic Program Standing, and Eligibility to Graduate

Summary of Changes:

  • Title change to reflect content regarding eligibility to graduate. Language throughout the Policy is simplified and clarified. 
  • Added definitions section
  • Added Principles section
  • FNA course designation is being renamed from Failure for Non-Attendance to Failure, Non-Assessment to support assessment as opposed to attendance. 
  • Clause regarding ‘no student will be Required to Withdraw after their first term of attendance as a Ryerson Undergraduate student at the end of the Fall term’, added Winter term to this Policy to support students with different admission timelines. 
  • Introduced student responsibility to provide the Dean or designate a plan of study when requesting time span extensions. 
  • Introduced appeal process for time span extension requests. Appeals and second time span extension requests submitted to SAC to ensure consistency, equity and fairness. 
  • ‘Discontinuation’ from a program of study information added to the Policy. 
  • Accompanying Procedures section provides clarification for:
    • Grade revisions
    • Standing Variation Withdrawal (SVW)
    • Fresh Start Program and Reinstatement procedures
    • Course repeats
    • Probationary contracts
    • Timespan to complete program requirements and Timespan extensions

What is Policy 61?

Policy 61 includes policy and procedures for addressing challenging non-academic student behaviour.  The goal is to educate students about their rights and responsibilities and to enable fair processes that address challenging student behaviour while balancing support, accountability and education.

What are the key changes to Policy 61?

Accessibility 

Policy 61 was rewritten using Accessible, plain language that is Student-Friendly.  Major concepts are now clearly defined early in the policy.

Transparency

Substantive changes were made to ensure compliance with the Senate policy framework and student conduct practices. Procedures were updated based on policy changes to promote Transparency and understanding.

Support Framework

The updated policy establishes a Supportive Process to ensure all community members participating are treated with empathy, dignity, and care. In particular, the new policy sets out a Support Framework that outlines Ryerson’s commitment to ensure community members who experience harmful behaviour are provided with resources to support and assist them.  Examples of changes include a robust values and principles section, the addition of appeal rights for Complainants and the introduction of Harm Reduction & Good Samaritan principles.  These changes reflect current operations and best practices of student conduct and case management foundational principles.

Community Standards

The updated policy lays out Community Standards by outlining the rights and responsibilities and university expectations of students. This section was rewritten with an equity, diversity and inclusion (EDI) lens to outline how Ryerson expects community members to uphold a safe community defined by mutual respect, equity, civility, dignity, and inclusivity. In addition, the new Community Standards define more transparently how all non-academic conduct policies (SVP, DHPP, Residence Community Standards) work in accordance to promote community safety and address challenging behaviour.

Procedural Fairness

Substantive changes were made to increase Procedural Fairness in various parts of the Policy 61 process.  For example, there is now a new level of Decision Maker, the Executive Director, Student Affairs.  Complainants now have a right to appeal decisions to give them agency to express their interests independent of the university’s position and perspective.  And, when expulsion is being considered as a sanction, there are now appeal rights to reflect the high level academic impact of this type of decision.

Interim Measures

The updated policy includes clarified procedures for interim measures to be put in place when an incident occurs that includes immediate concern for personal and/or community safety.  The update ensures a fair process for students to appeal any interim suspension applied.

Online Environment

The update clarifies the scope and application of the Code to address incidents that occur online or via social media. 

Equity, Diversity, Inclusion (EDI)

EDI was used as a guiding principle in rewriting the entirety of the policy and the subsequent procedures section.

Fall 2020: Information on Senate Policies

Effective for Fall 2020 Courses

1) Retired: Policy 134 Undergraduate Academic Consideration and Appeals and Policy 152 Graduate Student Academic Consideration and Appeals; 

2) New: Academic consideration requests and academic appeals are now two separate policies.

NEW: PDF filePolicy 167 Academic Consideration 

NEW: PDF filePolicy 168 Grade and Standing Appeals

  • Graduate and undergraduate academic consideration requests under one single policy (Policy 167)
  • Graduate and undergraduate grade and standing appeals under one single policy (Policy 168)
  • “Extenuating Circumstances” is introduced; we are no longer differentiating between health, and or compassionate
  • Automated Submission - on-line systems to submit both academic consideration requests and grade and standing appeals 
    • all Faculties are now "live" with on-line academic consideration requests (ACR).
    • all Faculties will be fully live with on-line grade and standing appeals in Winter 2021.

Highlights of Changes for Policy 167: Academic Consideration 

Academic Consideration:

  • Separate policy provides a clear definition and process for managing requests for  academic consideration which is distinctly different from academic accommodation 
  • Request for academic consideration without documentation is permitted in limited circumstances (see point below) one time per term only. (Note: Due to the current COVID-19 restrictions, in order to protect the health and safety of the Ryerson community, health documentation requirements for Fall 2020 may be suspended with the exception of more long term illnesses. See the Senate website for the most up to date information.)
  • Documentation is required for: final assessments/final exams; if temporary absence lasts more than 3 days; and if a request for academic consideration without documentation has already occurred in that academic term.
  • Addition of values and principles that reflect the need to support students with significant extenuating circumstances and to minimize the negative impact of such circumstances on students’ academic obligations. 

 

Effective for Fall 2020 Courses

1) Retired: Policy 134 Undergraduate Academic Consideration and Appeals and Policy 152 Graduate Student Academic Consideration and Appeals; 

2) New: Academic consideration requests and academic appeals are now two separate policies.

NEW:  PDF filePolicy 167 Academic Consideration 

NEW:  PDF filePolicy 168 Grade and Standing Appeals

  • Graduate and undergraduate academic consideration requests under one single policy (Policy 167)
  • Graduate and undergraduate grade and standing appeals under one single policy (Policy 168)
  • “Extenuating Circumstances” is introduced; we are no longer differentiating between health, and or compassionate
  • Automated Submission - on-line systems to submit both academic consideration requests and grade and standing appeals 
    • all Faculties are now "live" with on-line academic consideration requests (ACR).
    • all Faculties will be fully live with on-line grade and standing appeals in Winter 2021.

Highlights of Changes for Policy 168: Grade and Standing Appeals

Grade and Standing Appeals:

  • Emphasis on informal resolution (where possible) before a student files a formal appeal. The onus is on the student to communicate with the instructor about their concerns to see if there is a possible solution. All informal resolutions must adhere to Senate policies and procedures.
  • Extended decision making time period from 5 working days to 10 working days at all levels of appeal.
  • Streamlined and expedited dismissal process at the Senate Appeals level.
  • Students appealing their academic standing can only remain in courses for 1 term while awaiting the outcome of the appeal process (unless the delay in the process is due to the University).

New for FALL 2020: 

PDF fileNEW: Policy 169:  Experiential Learning

  • Policy outlines the core defining aspects of experiential learning that guide the design of academically relevant EL offered at Ryerson.  The policy further identifies risk management practices that serve to ensure a safe learning environment for students, faculty/staff, and EL partners.
  • The accompanying Procedures section outlines support, resources and processes for  EL opportunities.

For any further support or consultation please contact the EL Hub.

Summary of Changes:  PDF filePolicy 154: Signing of Research Applications and Agreements in Support of Scholarly, Research and Creative Activity

  • Title change from ‘Signing of Research Applications and Agreements in Support of Research’ to ‘Signing of Research Applications and Agreements in Support of Scholarly, Research and Creative Activity’ to be consistent with institutional language.
  • Clarified that the policy applies to all applications and agreements of any nature that concern SRC activity that is in any way to be undertaken under the auspices of the University, regardless of whether there are funds involved.
  • Clarified that the University signing authority is designated to the VPRI and does not de facto include the Office of Research Services.            
    • Added in the signatory of the Chief Librarian for SRC activity originating from the Library.
    • Added comprehensive definitions regarding SRC applications and SRC agreements.
  • Clarified the roles and responsibilities for signatures, in particular as it relates to the Principal Investigators and their responsibility to ensure the documenting of commitments and an accountability for meeting eligibility requirements.

REVISED: PDF filePolicy 164: Graduate Status, Enrolment and Evaluation

The following changes have been approved to Section 6 to improve the process of setting expectations for non-course requirements and evaluating a student’s performance in a timely fashion. Changes are effective for Fall 2020.

New Approved Section:

6.5 Evaluation of non-course program requirement progress

6.5.1 Once a student begins working on their non-course program requirements, their supervisor/Supervisory Committee they will assign a performance designation of:

6.5.1.1. INP (in progress) is granted for satisfactory progress; or

6.5.1.2. UNS (unsatisfactory) is granted for unsatisfactory progress.

6.5.2 Performance designations will be submitted each term in alignment with grade submission deadlines.

6.6 Progress Reviews (New Section-numbering will be adjusted)

6.6.1 Students will be required to submit progress reviews in accordance with YSGS, Faculty and program requirements.

6.7 Plan of study (New Section-numbering will be adjusted)

6.7.1  Students and supervisors/supervisory committees will be required to complete and submit to their GPD a plan of study that outlines what courses the students will enroll in and the non-course expectations for each term in their program.

6.7.2 The plan of study must be completed in the student’s first term and may be amended at any point with the agreement of both parties and the GPD.

6.8 Other program requirement completion designations Students will receive the designation of Completed for the completion of non-course and non-SRC program requirements.

Updated procedures to support these Policy changes can be found in PDF fileProcedures Sections 17 and 18.    

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