Employee Parking During COVID-19
Effective October 1, 2020, Ryerson released Employee Reimbursement Guidelines during COVID-19, which included options for reimbursement for travel-related costs to campus.
In normal circumstances, no reimbursement can be made to employees for travel to and from an employee’s residence and normal place of business, nor parking at the place of business, as these are considered to be taxable benefits by the Canada Revenue Agency.
Ryerson University recognizes during this unprecedented time that some employees are required to travel to campus to conduct core University business while others remain at home and are not incurring travel expenses.
Eligibility for travel-related reimbursements
At this time, only employees who are required to attend in person should be on campus. For those who may be granted permission to campus by choice but not requirement, for example to collect personal belongings, it is a leader’s discretion on whether to approve these travel-related reimbursements. Please see the guidelines for more details on options for travel-related costs.
Parking at the 160 Mutual St. Garage (PIT)
The daily parking fee at the 160 Mutual St. Garage will be waived for employees who are required to travel to campus. Departments will receive monthly chargebacks for the $18 daily parking rate for each day an employee parks at the 160 Mutual St. Garage.
Step 1: Leaders must submit a list of employees approved to park on campus, including their names and employee numbers, and cost centres for monthly chargebacks to Parking Services by emailing firstname.lastname@example.org.
Step 2: Parking Services will work with the OneCard Office to grant employees access to the 160 Mutual St. Garage via their employee OneCards.
Step 3: Employees may enter the 160 Mutual St. Garage free of charge using their OneCard.
Step 4: Leaders must review their list of employees approved to park on campus on a monthly basis and inform Parking Services of any changes to the list with 10 business days notice before the end of the month.
Existing arrangements will be maintained
Employees who were approved to park in the 160 Mutual St. Garage in September will automatically retain their access to the garage until their leader removes them from the monthly list shared with Parking Services.
New requests for parking beginning October 1
We recognize that there are less than 10 business days before the guidelines come into effect and we may not be able to process all new requests by this date. In this circumstance, employees who would like to park at the 160 Mutual St. Garage beginning in October may use the daily parking per diem reimbursement process until Parking Services informs them by email that they are approved to begin parking at the 160 Mutual St. Garage with their OneCard.
Parking at other on-campus parking facilities
Daily public parking continues to be available at the 202 Jarvis St. Lot. Reimbursements will be provided for the lesser of the paid daily public parking rate or the daily maximum per diem of $20. For example, if the daily public parking rate for a parking facility is $18, the employee will be reimbursed $18. Employees are required to retain their daily public parking receipts as these are subject to audit.
Please contact your department’s administrative staff for assistance on your reimbursement procedures.
Essential services employees currently parking at the 288 Church St. Garage (DCC)
Essential services employees who have been approved to park at the 288 Church St. Garage and have been issued a FOB for entry should continue to park at the DCC until further notice. Departments will receive monthly chargebacks of the $18 daily parking rate for employees parking at the 288 Church St. Garage.