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User roles

See user roles

Overview

When deciding which user role to give someone in your D2L Brightspace course/organization shell, you may want to consider what they should be permitted to have access to.

There are two major categories of access to consider:

1. Private student data

First, consider whether this user must have access to private student data (think grades, the list of student names, assessment submissions, or even discussions).  

Not everyone is permitted to access private student data. People who are provided this level of access should be affiliated with the course in some official capacity. A user's HR role will determine their eligibility.

These roles should only be given to those who require access to the students and their confidential information.

 

2. Course content

Second, consider which functions the user must complete, regarding their access to course contents and the creation of assessments. Should they only be able to view, or also be able to modify content?

Roles

Please see the sections below for a list of the available roles.

Those marked with an asterisk (*) denote roles that have access to private student data, and therefore are restricted to users who are eligible, based on their role in eHr.

This is an ownership role, providing not only technical features, but the authority to request changes to the course and the addition of users. They also have the authority to copy the course shell and authorize copies for others. An instructor will have access to almost all course components.

Someone with an Instructor role does not, however, have the authority to remove or demote another user who has an Instructor role in the shell.

This role should only be given to the actual Instructor(s) of the students loaded into course, and not to those assisting.

Who is eligible for this role? Anyone at Ryerson with an HR role of Staff or Instructor. The course Instructor must also use their own judgement to ensure this level of access is necessary and appropriate for the situation.

TAs have access to most course components. They are able to manage/add grades to the Grades tool, post announcements, add/edit content, create/view assignments, import course components, and view/email the classlist.

This role should only be given to those who require access to the students and their confidential information, for privacy reasons.

Who is eligible for this role? Anyone at Ryerson with an HR role of Staff, Instructor, or Academic Assistant. The course Instructor must also use their own judgement to ensure this level of access is necessary and appropriate for the situation.

Graders are able to manage and enter grades in the Grades tools; they can also mark quizzes and assignments.

Graders have access to the course shell and can view the course content posted, discussions, and the news and announcements. Graders can also see the classlist and send emails to students.

This role should only be given to those who require access to the students and their confidential information, for privacy reasons.

Who is eligible for this role? Anyone at Ryerson with an HR role of Staff, Instructor, or Academic Assistant. The course Instructor must also use their own judgement to ensure this level of access is necessary and appropriate for the situation.

Facilitators are responsible for running communications only. They have access to create Announcements, Discussions (including Forums and Topics), Groups and Chat sessions. As such, they have access to some private student data.

Facilitators only have student-like access to content, and no access to assessments or grades.

Who is eligible for this role? Anyone at Ryerson with an HR role of Staff, Instructor, or Academic Assistant. The course Instructor must also use their own judgement to ensure this level of access is necessary and appropriate for the situation.

Students (or Participants) have access to course components made available to them.

Students cannot post announcements, add/edit content, create/view assignments, import course components, or view/email the classlist.

They can submit assignments, take quizzes, view their own interim grades, and participate in discussions that the instructor has given them access to.

Since they have access to communication tools involving the other students, they have access to *some* private user data.

Course Builders are able to create content within the course, adding new modules or editing existing ones. They will also be able to create/edit quizzes, assignments and surveys. Course builders will not have access to student information, such as students' emails, grades, assignment submissions or discussion posts.

Auditing participants have access to the course materials and assessments like Students, but do not have access to the collaborative tools in a course, as they not officially enrolled in the course.

An auditing participant will be able to view the content of the course, complete assessments that are not tied to collaborative tools, be graded and tracked. Shell Instructors may use this role for a student who is approved to audit a course or a colleague who wishes to see how the course shell is run.

Content Viewers have access to view the 'Content' tool in the course.

This role may be used to provide access to someone who just wants to review the content in the course, and does not require access to assessments or communication tools.

This role is also the one recommended for course note-takers.