In accordance with Section 39(2) of the Freedom of Information and Protection of Privacy Act ("FIPPA") personal information about prospective students, applicants and current students is collected under the authority of the Ryerson University Act, 1977.
Collection and Use of Information
Ryerson University's ("Ryerson") Graduate Admissions Office and Undergraduate Admissions and Recruitment Office, and G. Raymond Chang School of Continuing Education, collect information from application forms, request cards, web forms, portals, in-person during advising or information sessions, online event enrolment, by telephone, voluntary surveys, secondary and post-secondary transcripts, as well as other documentation including, but not limited to, essays, letters of reference, report cards, transcripts, portfolios and collections of work for the purposes of recruitment, admissions, enrolment and other fundamental activities related to being a member of the Ryerson community and to attending a post-secondary institution in the Province of Ontario, including but not limited to determining scholarships, entrance award decisions, facilitating housing accommodations, university advancement purposes, and providing applicants with mentoring and other student services prior to applicants' enrolment, and providing information about educational pathways at Ryerson, and other purposes consistent with Ryerson’s educational mission.
If you are admitted and then enrol in a Ryerson program, the information you submit will form part of your permanent student record at Ryerson. Then the notice of collection for current students, which follows, will apply.
When Information Will Be Disclosed
Information collected from prospective students and applicants may be shared with the following entities to facilitate recruitment, admissions, resolution of appeals, enrolment, entrance scholarships and awards, and other fundamental activities as outlined above:
- Ryerson personnel in the performance of their duties or services including, but not limited to, personnel/departments such as: Residence/Housing, University Ombudsperson's Office, Access Centre, academic program department administrators including program directors and potential graduate supervisors, University Planning, Student Services, Athletics/Coaches, Enrolment Services and Student Records, Curriculum Advising, Scholarship committees, the Library and University Advancement
- Secondary school officials (e.g., Secondary school Principals, Guidance Counsellors);
- Universities, colleges and other institutions or government offices to verify any information provided as part of an application for admission (including declaration of citizenship and status in Canada, referees)
- Universities and colleges to share incidences of falsified documents or credentials
- Collaborative program partners (e.g., George Brown College and Centennial College for the Nursing Collaborative program, York University for the Communication and Culture program)
- Service providers contracted by Ryerson in support of Ryerson enrolment management objectives (e.g., specialized systems and support, research, support for business processes)
The Graduate and Undergraduate Admissions Offices work closely with Ryerson program department administrators in the determination of admissions decisions and many programs will require and assess non-academic criteria of prospective students as part of the competitive selection process. Subject to applicable laws, applicants are advised that documentation pertaining to the scoring, competitive ranking, or the opinions of assessing program departments, faculty, and staff may not be released to the applicant. Reference letters from teachers, counsellors, principals, employers and other referees will not be shared with an applicant without the written permission of the referee.
Documents and other submissions that are provided by applicants become the property of Ryerson and will not be returned. Material submitted by students who are admitted and then enrol in a Ryerson program will either be retained for a minimum period of one year or will form part of their permanent student record. Material submitted by students who are not admitted will be retained for a minimum period of one year following the application and then such material will be destroyed.
Ryerson policies as well as FIPPA permit communication pertaining to an applicant's record/application only with the individual student, unless Ryerson has received written permission from the student to discuss their application with an identified third party (not previously identified under “When Information Will be Disclosed”, above).
Please note that in the course of applying to Ryerson through the Ontario Universities' Application Centre (OUAC) students will receive additional information about how their personal information will be collected, used, disclosed and otherwise treated.